7. $86,400
$86,400
We all have the same resource
It is not how much time you have,
but how you use it
Setting priorities is easy,
sticking to them is hard
The more you have,
The more you waste
Everyone has
different priorities
Time management is
really an issue of priority
Time management is
really self-management
8. Proactive Reactive
You decide Others decide
Effective Efficient
Am I doing
The right thing
in the right way
at the right time?
How can I reduce the
amount of time on
this?
PRIORITIES SYSTEMS
Proactive
Reactive Proactive
Reactive
10. Pareto’s Principle
(80:20 Rule)
• 20% of your efforts will give you 80% of your
results
• 20% of your clients will make 80% of the
complaints
• 20% of the team will do 80% of the work
• 20% of the projects will take up 80% of your
time
• 20% of your workday will give you 80% of your
job satisfaction
• 20% of your clients yield 80% of the revenue
12. The Time Management Matrix
Urgent Not Urgent
I Important & Urgent
Crises
Client demands
Deadline driven projects
II Important & Not Urgent
Preventative actions
Coaching & training
Planning
Recognising new opportunities
Continuous improvement
measures
Performance management
III Not Important & Urgent
Interruptions
Some phone calls
Some meetings
Some conversations
IV Not Important & Not Urgent
Trivia
Time wasters
“Busy work”
Important
Not Important
Do first
Do quickly
Do something every day
Don’t do
13. Daily Planning
• Electronic & Paper?
• Everyday
• Confine the list to 10 items
• Prioritise those items (A, B, C,
1,2,3)
• Review your list daily
14. Key
Points…
1. You’re better off planning than
not planning
2. Clustering activities makes you
more efficient
3. Delegation saves you time
4. If you plan your large projects
ahead, you will create flexibility
5. Planning assists you to deal
with the unknown
15. Categories of
Reactive Time
• Boss Imposed Time
• Peer Imposed Time
• External Imposed Time
• System Imposed Time
• Team Imposed Time
• Self Imposed Time
17. Eliminate
Interruptions
• You can’t eliminate them all!
• Learn to combine
interruptions
• The unproductive
interruptions should be
eliminated
18. Work Together to
Reduce interruptions
• Respect each other’s time
• Get to the point
• Learn to say NO to each
other
• Approach each other with
solutions, not problems
• Think before you ask
• Make sure that each
interruption is worthy of two
people’s time