Time management

1. Time
Management
Delivered By: Mr. karthiban
MSc in PM, BSc (Hons) in Computing , MBCS, BTEC HND in CSD

2. Time Management
• “Time management” is the process of organizing and planning how to divide your time
between specific activities.
• Good time management enables you to work smarter – not harder – so that you get more
done in less time, even when time is tight and pressures are high.
• Time Management refers to managing time effectively so that the right time is allocated to
the right activity.

3. The goal of time management is to find a
balance among all the things you need and want
to do.

4. Why do we need TM ?
• To save time
• To reduce stress
• To function effectively
• To increase our work output
• To have more control over our job responsibilities.

5. Inspiration
“If you can dream it, you can do it”
Walt Disney
Disneyland was built in 366 days, from ground-breaking to first day open to
the public.

6. How to use time effectively?
• Effective Planning
• Setting goals and objectives
• Setting deadlines.
• Stop multi-tasking.
• Delegation of responsibilities
• Prioritizing activities as per their importance
• Spending the right time on the right activity

7. TIME IS MONEY
• You can make money; you can’t make time.
• An inch of gold cannot buy an inch of time.

8. The process of TM starts with
• Cost your time
• Making activity logs
• Goal setting
• Planning
• Prioritizing
• Scheduling

9. Making activity logs
Make a realistic estimate of the time spend during the day on job orders
Pinpoint the critical areas:- time spend on low value jobs
Finding the high yielding time of our day

10. Goal setting
• Setting lifetime goals help you to chart your life course & your career path
• Breakup your lifetime goal in smaller goals
• Make a daily TO-DO list
• Revise and update your list on daily bases & judge your performance

11. Planning
• Draw an action plan- A list of things that need to be done to achieve your
goals

12. Prioritizing
• Make a TO- DO list
• Consider the value of the task before to do it- Is it worth spending your time and company
resources
• Prioritize your task- The most important jobs should be completed first followed by other
jobs

13. Scheduling
• Make a realistic estimate of how much you can do
• Plan to make the best use of the available time
• Preserve some contingency time to deal with ‘unexpected jobs’
• Minimize stress by avoiding over- commitment by yourself and others.

14. • Being successful doesn’t make you manage
your time well.
• Being successful doesn’t make you manage
your time well.
• Managing your time well makes you
successful.

15. Remember that time is money
Ben Franklin, 1748
Time is what we want most, but what we use worst.
William Penn

16. Pareto Principle
Twenty percent of your time will produce 80% of your productive
output. Can you afford not to manage at-least that 20% ?

18. Benefits of Time Management
• Efficient
• Successful
• Healthy

19. Less Stress
Managing your time can directly reduce your stress level. Fewer surprises.
Fewer tight deadlines. Less rushing from task-to-task and place-to-place.

20. Get More Done
Being productive is one of the main goals of time management. When you are aware of what
you need to do, you are able to better manage your workload. You will be able to get more (of
the right tasks) done in less time.

21. Less Life Friction and Problems
How often do you create your own problems? Whether it is a forgotten
appointment or missed deadline, not managing your time results in increased life
friction. Avoid creating your own problems by planning and preparing for your
day.

22. More Free Time
We can’t create more time, but you can make better use of it by managing your time. Even
simple actions like shifting your commute or getting your work done early can produce more
leisure time in your life.

23. Less Rework
Being organized results in less rework and mistakes. Forgotten items, details,
and instructions lead to extra work. How often do you have to do a task more
than once? Or make an extra trip because you forget something?

24. Less Wasted Time
When you know what you need to do, you waste less time in idle activities.
Instead of wondering what you should be doing next, you can already be a step
ahead of your work.

25. More Opportunities
Being on top of your time and work produces more opportunities. The early bird
always has more options.

26. Improves Your Reputation
At work and in life you will be known as reliable. No one is going to question
whether you are going to show up, do what you say you are going to do, or meet
that deadline.

27. Less Effort
A common misconception is that time management takes extra effort. To the
contrary, proper time management makes your life easier. Things take less effort,
whether it is packing for that trip or finishing up that project.

28. More Time Where it Matters
Managing your time is allotting your time where it has the most impact. Time
management allows you to spend your time on the things that matter most to you.