1. HOW TO RUN SUCCESSFUL Biz
MEETINGS ??
Was that a good Biz meeting OR a bad one?
“ A f t e r f ig h t i
ng against
many bad m too
eeting calls,
finally recogn I
ized how muc
I could impr h
ove the meet
by being mor ing
e specific and
more deman a
ding Busine
Analyst” ss
by –DURGESH GURNANI

2. GOOD MEETING DESIGN
Begin with the end in mind
and work with your meeting
sponsor to set measures of
You may be saying to yourself, "I'm already
success for your meetings. planning effective meetings." Sure you are,
but meeting planning isn't the same as
meeting design

3. RULE one : A good meeting requires good
planning
TYPICAL MEETING MODEL
V/S
EFFECTIVE MEETING MODEL
•A typical meeting model is-
10% Planning;
80% Meeting;
10% Follow-up.
•A much more effective
model is:
50% Planning;
Well run and e
20% Meeting; ffective
meetings require a
30% Follow-up.
lot of
planning !!

4. RULE two: Two essential ingredients to designing an effective
meeting
✓ Focus on the substan
1 ce of the
meeting
2 Consider the people.
.
✓ 1 - The objectives and desired outcomes. Agree 2 - Who needs to be there and what they bring
with the meeting owner where things are now
and where you want to go.

5. RULE two: Two essential ingredients to designing an effective
meeting
Focus on the substan
1 ce of the
meeting
✓ 2 Consider the people.
.
1 - The objectives and desired outcomes. Agree ✓ 2 - Who needs to be there and what they bring
with the meeting owner where things are now
and where you want to go.

6. RULE Three: Purpose, People, Process and Progress
Purpose
"H o w will we
Purpose know if this
meeting is
Design your meeting with
successful?"
these questions in mind.

7. RULE Three: Purpose, People, Process and Progress
People
"Who really needs
People to be at this
meeting"?
Design your meeting with
these questions in mind.

8. RULE Three: Purpose, People, Process and Progress
Process
"How are we going
Process to make it work?”
Design your meeting with
these questions in mind.

9. RULE Three: Purpose, People, Process and Progress
Progress
"What have we
Progress learned as a result
of this meeting"?
Design your meeting with
these questions in mind.

10. RULE Four: Use pre-meeting activities and instructions to ready
participants for a focused agenda
Pre- meeting activities
Pre-meeting activities
such as surveys, setting This helps you focus meeting time
expectations, asking
questions, prioritizing on p r o b le m
agenda items, sharing
project updates and other s o l v in g and d e c is io n
information relevant to
the meeting topics help m a k in g a c ti v it ie s .
bring participants up to
speed before the meeting.

11. RULE Five: Establish responsibilities of the meeting owner
1- The Sponsor 2- The Sponsor
•should define the meeting •should define the desired
objectives . outcome.
3- The Sponsor 4- The Sponsor
•should provide background •Confirm the group is on
information needed to design track
and conduct the meeting
The participants should
The role of the meeting owner or sponsor is critical to the
success of your meeting.

12. RULE six: Establish responsibilities with meeting participants
1- The participants 2- The participants
•should be prepared to be •should remember to focus
involved in the meeting and to on why they are present and
provide open and honest input. work to achieve the desired
outcome.
3- The participants
•must be ready to take
responsibility for next steps and
implementation.
The participants should
Meeting participants also have an important role to play in
the success of your meeting.

13. RULE Seven: Consider post-meeting collaboration as part of your
meeting plan
Extend the boundaries of
the
meeting and allow people to
get
information from the meeting
even
if they're not there
(e.g.,
Webcasting, document archives)
etc

14. RULE Eight: Identify who needs to be at which meeting
To avoid this:
• Invite the minimum
Many meetin
number of people
gs are
needed to accomplish your
sunk by “let’s
objectives. include
Franklin—he
• Determine what role ’s been
each person has to play. involved in
this” or
“Kathy may b
•Look for opportunities
e able to
to get some people’s
add somethi
input ahead of the ng.” As
meeting so that your session the invite l
has the smallest number of ist gets
critical participants. longer, the li
kelihood
of frank, open
discussion
gets
smaller.

15. THANK YOU !!
Presented by -
DURGESH GURNANI
Email: durgeshgurnani@gmail.com
Blog: https://durgeshgurnani.wordpress.com/