Overview of the project, given at the 2011 Maine Library Association Conference.

1. Maine Shared Collections
Strategy: Collaborating to
Preserve our Print Collections
Maine Library Association Conference
October 29, 2011

2. Overview
 Project Background/National Activities
 Project Goals
 Current Activities

3. Project Background
 Project Partners: Bangor Public
Library, Bates, Bowdoin, Colby, Maine
State Library, Portland Public Library,
UMaine (Orono), USM, plus Maine
InfoNet
 Institute for Museum and Library
Services (IMLS) funded project
through May 2014

4. Project Staff
 Valerie Glenn – Project Manager
 Clem Guthro, Barbara McDade, Deb
Rollins – Principal Investigators
 James Jackson Sanborn – Technology
Coordinator
 Sara Amato – Systems Support

5. Advisory and Working Groups
 Director’s Council
 Technical Services/Systems
 Collection Development
 National Advisory Board
◦ Bob Kieft, Occidental College
◦ Constance Malpas, OCLC Office of
Research
◦ Lizanne Payne, Center for Research
Libraries

6. National Print Archiving Activities
 WEST (Western Regional Storage
Trust)
 HathiTrust
 Orbis-Cascade Alliance
 OhioLINK regional storage facilities
 Five Colleges, Inc.
 ASERL Cooperative Journal Retention
 ReCAP (Columbia, NYPL, Princeton)

7. Project Goals
 Workable strategy for stewardship of
the major print collections in Maine
◦ Analyze print monographs (primary focus)
and journals for duplication, use, and
retention decisions
◦ Identify digital surrogates that can be
used in lieu of (or in addition to) print, and
provide access to them in MaineCat
◦ Identify which library/libraries are
committed to retention of print materials
for the long-term

8. Project Goals
 Implementation of on-demand
services
◦ Electronic and print-on-demand options
◦ Incorporates digitization request option
◦ Provide owned and not-owned titles

9. Current Activities
 OCLC Reclamation
 Collection Analysis
 Exploring Print-on-Demand options

10. Current – OCLC Reclamation
◦ Data clean-up
◦ Ensure common fields for Collection
Analysis
 E.g. add OCLC numbers if none present
◦ Process
 Submit partner requests to OCLC
 OCLC adds holdings statements, updates
OCLC #s, etc.
 Error reports returned for corrections at local
level

11. Current - Collection Analysis
 WCA – WorldCat Collection Analysis
“group” subscription begins soon
 Includes comparison of partner
holdings (journals, monographs,
musical scores) in multiple formats
(print, microform, electronic)
 Identify rare items within US; among
partners

12. Current - Collection Analysis
 Data to be considered
◦ Number of copies among partners
◦ Publication date
◦ Availability of secure digital copy
◦ Uniqueness / rarity
◦ Circulation statistics
◦ Acquisition date

13. Exploring Print-on-Demand
options
 Easy discovery and immediate access
to electronic for patron in online
catalog
 Makes many fragile, rare titles
available 24/7
 Option to order print copy for library or
direct patron purchase
 Option to request digitization-on-
demand for selected titles

14. Exploring Print-on-Demand
options
 Catalog example
(From Western Libraries, Ontario shared catalog)

15. Future Plans
 Where do we want to go and do?
◦ Data will drive decision-making
◦ Decide on retention policies, document
decisions
◦ Develop a storage model
◦ Make informed, collaborative collection
development decisions
 How will this impact other Maine
libraries?
◦ Ability to weed

16. Thank you! Questions?
 For more information:
 http://maineinfonet.net/mscs/
 Valerie Glenn:
valerie.glenn@maine.edu
 Clem Guthro: cpguthro@colby.edu
 Deborah Rollins: drollins@maine.edu