2. Group Collaboration Tools Project
Overview
Focus on group collaboration tools and how they work in the
business environment.
Collaboration is the experience that integrates
people, processes, and technology all in one space
These tools morph conversations and file sharing tools into
a knowledge base that the entire enterprise can now
access.
Market leaders
Facebook
LinkedIn
SharePoint
IBM Open Connections
3. A Good Collaboration Tool?
What companies and enterprises want in collaboration tools:
Security
File sharing
Real time
Unlimited users and storage
Video chat and communication forums
Our Criteria
Free
Real time communication through video conferencing, or
message board
Share files anywhere in the world at any given time.
Share different type of documents such as spreadsheets, and
images
4. GroupMe
Pros
Works on every mobile device
Share photos, location, and
even split payments with people
in group
Works around the world
Can leave group at any time
Have the ability to “like” other
group members posts
Cons
Limited communication
No video chat
Mobile application on different
carriers can be confusing
Limited to only mobile device
use
GroupMe is a mobile app that allows for private chat
rooms among a group of people.
5. Dropbox
Pros
Has good security on files; only
uses who are authorized can
access the files specific files
being shared
Easiest to use for file share
between groups
You can access past forms of a
file, even after changes have
been made.
Cons
Can be difficult to locate a file
Not as efficient for teamwork
compared to other
collaboration tools because of
synchronizing
According to users, Dropbox
lacks good customer service
Allows you to store, access, and share pictures/videos
and documents at any given moment and place on your
computer or smartphone.
6. Skype
Pros
Allows virtual meetings
(Convenience)
User friendly/easy setup (600
million users)
High Capacity Calls (Up to 25
people)
Free service (Including
Skype-to-Phone)
Cons
Poor video/audio quality on
group calls, in various aspects
(Unprofessional)
Often hard to setup with
standard AV system (Time
consuming)
Security Risk (Not good for
important info.)
Skype is a freemium voice-over-IP service and instant messaging
client that is currently
developed by Microsoft
7. Google docs
Pros
Quick access to documents
anywhere in world.
Allows file sharing, simultaneously
working on files.
Can create private or open sharing.
Free to use for up to 15GB of
information
Allows the use of spreadsheets and
sharing photos
Cons
Limited features set compared
to Microsoft word/excel.
Have to be connected to the
internet to use.
Requires a Google account.
Limited storage for free users
A web-based office suite offered by Google within its Google Drive service.
It allows users to create and edit documents and spreadsheets online.
8. Twiddla
Pros
No plug-ins=all you need is a web
browser
You can interact with the web (or
uploaded picture, document, or
widget) AND mark it up in real time
with other people
It incorporates chat and voice
Can invite as many people
to participate in your
Twiddla session as you like-
No limits
Cons
All members must be online
using Twiddla at the same time
There is no way to track the
influence/contribution of each
team member.
The markup tools are somewhat
difficult to use when drawing
with the mouse. Using a tablet
interface may allow for better
precision when drawing.
Twiddla is a free online collaboration tool that allows team
whiteboarding. You can upload or draw images in real time with
others.
9. Our Winner
Google Docs
Easy to learn and use
Simple file sharing and real time editing
Allows for multiple ways to communicate
Word
Spreadsheet
Chat
Imports and exports and works with most file types
