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1. Vertex Systems
support@vertexsystems.net
Tel: +91 22 32 67 11 66
Visitor Management Software

2. Overview
 The Visi-Track software deals with effective control,
record maintenance and printing of gate passes for visitors
to prevent the entry of any unauthorized or unwanted person
entering the premises and keeping the tab on the authorized
visitor visiting the area he/she is permitted to move in,
meeting the person he/she is allowed to meet and avoid
unwanted movement in the premises.
 The flexible architecture of Visi-Track allows various
people in the organization to directly access the data they
need. Naturally, the Visi-Track’s Security System Permits
authorized persons to have access to only the limited data to
which they have been rights.

3. Features
 v Web based software
 v Connected to webcam / digital camera for capturing visitors
 photograph
 v Visitor’s arrival advanced notification to security
 v Contractor master database is maintained for contract employee
 long period gate pass
 v Visitors detailed database including photograph is maintained
 v Storing of visitors photograph to print on the gate pass for
 future reference
 v Notification of visitors’ arrival on visitee’s, PC
 v Customised Gate Pass for Visitor
 v Printing of different colour gate pass to different type of
 visitors, locations allowed etc
• Continued

4. Features – Contd.
 Link to Biometric Scanner
 Storing visitor finger prints.
 Next time gate pass issue by placing just the
finger on the scanner.
 Link to UHF RFID for tracking visitor and
marking the exit of the visitor
 Black listing of visitor/s
 Alerts for gate pass not returned

5. Application Modules
Visi-Track consists of 4 modules
 Administration Module
 Security Gate Module
 Notification Client Module
 Web- based application

6. Administration Module
 This module is normally installed on the Security
Administrator PC. It consists of menus where the
administrator can define
 Companies,
 location,
 departments
 and employees’ details
 Define and print short term gate passes and
 Generate reports

7. Security Gate Module
 The Security Gate module is installed at the main
entrance of the premises
 It facilitates the admin staff at the security gate to
register the visitors details with photograph and also
send the notification to the employee sitting inside
the premises . The system will print visitor pass with
name of visitor, department and visitee along with
validity period. The visitor can display the pass by
hanging around the neck.

8. Notification Client
The client module is installed at different PC’s
on the network. Security can inform the person
about the visitor through the security gate
module. The employee can view the photograph
of the visitor and can send the response back to
security through this module.

9. Web- based Module
This application can be accessed through IE or
any other browser and help the employees to
register the expected visitor online and send the
information to the security.
Employees can view the reports of the visitors
for the date range

10. Gate Pass
Following Details can be printed on the Gate Pass
 Visitors’ name
 Time In/Time out
 Visitees’ name and department.
 Area allowed to visit alternatively
with colour code to identify the area
 Signature of the visitee
 Vehicle number and driver name (if
any)
 Returnable material details.
 ESIC number (in case of contract
employees)
 Validity Period for Contract visitor
 Rules and regulations
 Any other information

11. Screen Shots
From this slide onward the screen shots of
different modules are shown.

12. Log In
Log in at the Security Gate module

13. The Following screen appears on logging in showing
the details of visitors status
Click on New Button to Add detail of new visitor

14. Gate Pass no. is auto generated
Click on requisition
to see the Select the Employee
appointments Select the visitors’ company, else type
entered by
employees Select the visitors’ address, else type
Add no. if
more
than one
visitor
If the details of a visitor is present
Select in the database then the photo
purpose will appear on the screen, else
of visit
the camera will be activated
Type
telephone/
mobile no. Select the visitors’ address, else type
Type
description Print Gate Check if the Send Intimation to employee and wait for
of material pass after person is response from employee
Check for entering all with
vehicle and the material , if
type vehicle information returnable
no. then check
the same

15. See the status of visitor i.e. Waiting, inside premises, left premises and
waiting at the gate. The status is shown in different colors for easy
identification. The out time of visitor is also displayed

16. Select Company of Contract
Visitor, select Address and
name of the contract visitor,
work department and period to
Contract Visitor Pass
prepare the pass

17. Client Notification
Employee can see
the photo of the
visitor by clicking
view photo
The employees receives the intimation
about the visitor on their PC

18. Web- Based Module
The web based application gives user the liberty to send the
Advance notification to security about impending visitor,
Contract visitor etc.
On the browser select the address and login using user
Username and Password

19. The following screen appears with the following menus
•New Requisitions (click to add new requisition)
•Today’s List (click to view today’s visitors)
•Contract visitors (click to view/add the contract visitors)
•Export function (Export the report output)

20. New Requisition
Select/Add company
Select/Add name of
visitor
Select date of visit
Type time of visit
Select Purpose and
click save

21. Select the type of search and select the
date range to to view the records
Visitors List
Click on camera icon to view photo of visitor

22. To add contract visitor, select/add
company, select/add name, select Contract Visitor
department and date range of visit

23. Reports
Click on the reports menu to select the type of reports
to be generated

24. Department wise Visitors
Select the Company, Location department and date range to view the
records of visitors visited the particular department

25. Department Wise Visitor Report

26. Employee wise Visitor’s Report
Select the Company, Location, employee and date range to view the
records of visitors visited the particular employee

27. Employee wise Visitor Report

28. Date wise Visitor’s Report
Select the Company, Location and date range to view the records of visitors
visited during the period

29. Date-wise Visitors’ Report

30. Visitor Name wise Report
Select the Company, Location, Visitor and date range to view the
records of a particular visitor

31. Visitor Company wise Report
Select the Company, Location, Visitors’ company and date range to view the
records of visitors of a particular company visited

32. Visitor’s Company Wise Report

33. Reason wise report
Select the Company, Location, reason and date range to view the
records of visitors visited for a particular reason eg. Interview

34. Reason Wise Report

35. In Premises Report
Select the Company, Location and date range to view the records of visitors
Who have not returned the gate pass or still in the premises.

36. In Premises Visitors Report

37. Out of Premises Report
Select the Company, Location, Visitors’ company and date range to view the
records of visitors who are out of premises