khas untuk student IPTA/IPTS

1. MEETING MANAGEMENT
GROUP 7
ZHARIF
UZAIRI
AFIQ
SYAHRUL

2. Definition meeting
Meeting is formal discussion between
two party or more to achieve
objective with through
communication process. Another meeting
between one with others
according to membership, organization and
the objective.

3. Purpose of Meeting
 Most effective way to resolve task and
problem related to organization or
association. Example; discuss way of
finding fund for association activity.
 Disseminate information and new plan to
society or especially member.
 Need to be carried out to make a
decision or important mandate related to
organization or association.
 To plan some strategy and programme or
to get new ideas to implement activity.

4. Meeting management
 Planning policy implementation, programme,
get advice, coordinate and resolve problem
arise.
 Held from time to time. Agenda and schedule
meeting need to be planned meticulously so
that meeting held smoothly and effective.
 Meeting that is good and efficient will give
contribution that is effective to department /
organization.
 Secretariat will be appointed to help function
effectiveness a committee.

5. WHAT IS THAT AGENDA?
Matter intended to be discussed in
meetings.
 To determine have no important matter
that left.
 To determine discussion done orderly.
 To tell meeting members matters that
want to be discussed.

6. PRE-MEETING ACTION
1. Determining the agenda, date, time and
place of the meeting with the Chairman of the
committee.
2. Make reservation of the meeting room
3. Preparing working papers for discussion
4. Send notice of meeting
5. Ensure meeting room facility preparation
6. Determine presence
7. Pre discussion meeting
8. Tell meeting members on ethic meeting

7. Agenda Of The Meeting
 Message from chairman
 Confirmation minutes of meeting that
after
 Matters occurred
 Presentation working paper
 Other matters
 Cover

8. CURRENT ACTIONS MEETING
 Record minutes of meeting
 Meeting presence list
 Important thing discussed in meetings
 Decision made
 Follow-up action that need to be taken

9. AFTER MEETING ACTIONS
 Minutes Preparation
 Format Of Minutes Of Meeting
 Meeting Names Of The Members Arrangement
 Record Discussion
 Detection Feedback Implementation Meeting's
Decision
 Report Feedback By Secretariat
 Determine Format Feedback from Ministry /
Department.
 Preparation Of The Report Feedback By Ministries
or Responsible Department

10. Purpose of
meeting, meeting types
 Purpose of meeting
i. Solve problems.
ii. Planning a job.
iii. Monitor work implementation.
iv. Looking for an idea.
v. Present report.
vi. Decide.
 Meeting Types
Meeting may be classified to
some type according to objective and need.
Between kind of meeting was:
i. General Meeting
ii. Emergency Meeting
iii. Extraordinary Meeting
iv. Committee Meeting

11. General Meeting
 Every association need to have.
 Held in accordance with law, namely under Act
Registrar of Societies.
 This meeting discuss on comprehensively association
and implement member selection working committee
that is new.
 Agenda that need to be included into annual general
meeting ;
-Chairman's speech
-Presenting and confirm minute annual general
meeting that after.
-Presenting and accept annual statement last year.
-Laying off and confirm past financial statement.
-Choose working committee that is new.
-Discuss and motion passed or proposal.
-Adjournment speech

12. COMMITTEE MEETING
 A meeting that used to be carried out by one association
to move the association.
 Attended by all members working committee appointed
during annual general meeting.
 The agenda regular meeting related to activity,
development, management, and the administration of
association.
 Agenda determined by chairman through discussion with
secretary and other committees.
 Meeting as such can be implemented several times
according to association's requirement.
 Notice issued within the period of 2-3 day because business
notice sending easy to do. Example, notice distributed to
teacher that work in school.

13. Emergency Meeting
 Urgent General Meeting, held emergency
when an issue arise and not feasible or
resolved phased committee . Agenda
discussed usually only that determined on
member proposal or according to
specific regulation. This meeting
sometimes known as Emergency Meeting.

14. End