The most recent version of the popular time management seminar. This presentation was designed for community management profesionals, but entrpreneurs, attories and other professionals have enjoyed the sessions as well.

1. Time Management, Multi-Tasking &
Other Myths
Presented by
Thomas L. Willis, PCAM®
Zalco Realty, Inc./Association Bridge, LLC
WMCCAI Manager Luncheon Program
January 28, 2014

2. This is about introspection… this is about
mindset more than skillset… this is about
analysis… this is about CHANGE
“Progress is a nice word. But change
is its motivator. And change has its
enemies.”
- Robert Kennedy

3. When all is said and done…
•
•
•
•
Myths?
Planning the Work
Working the Plan
When Work Actually Works…For
You
• Yes You Can!

4. Myth #1 - You Can Manage Time
Really? You sure about that?

5. Myth #2 - You CAN’T Management Time (Events)
“Bummer of a birthmark, Hal.”
(Thank you, Gary Larson)

6. It’s a brave new day!
PLANNING THE WORK

7. How do you know what you are going to do
today?

8. Myth #3: A professional should keep gobs of data
in her head

9. Prioritized Task List
Oh decisions, decisions
• What’s important?
• Chronological factors
• Weeklies, monthlies & other
periodic tasks (wanna stay out of
trouble?)
• Time blocks > creating milestones
• When do I plan to plan?
• Means & methods

10. Prioritized Task List – Why??

11. Great…now the day actually starts
WORKING THE PLAN

12. Working the plan
This is this when mediocre managers give up and
generally tell me I am full of certain organic
matter.
Photo Credit: Adam Tinsworth

13. External Obstacles
“Life is what happens to you
while you are busy making
other plans.”
-John Lennon

14. External Obstacles
Manager’s Quiz: Which law has the
greatest impact in the way we do
our business?
a.
b.
c.
d.
e.
Federal Law
County/City Ordinances
Condominium/HOA/POA Acts
Case Law
Murphy’s Law

15. External Obstacles
Remember the 2 Big Ideas:
1. The important things are rarely
urgent; urgencies are rarely
important
2. Know what’s important and what’s
not
The world will do all it can to get you to
forget them both….

16. Internal Obstacles
The hard truth ……

17. Myth #4: “I don’t have time!”
Tasks are not necessarily static

19. Attitude may not be everything, but it sure
makes a difference!
"If you think you can, or if you think you can't, either way, you're right."
-Henry Ford

20. Can you “save time” by increasing
productivity? Of course you can…
• Think of time in terms of blocks
• “Single Handling Concept”
• Think efficiencies all the time –
seconds>minutes>hours
• Beware of Myth #5……

21. Multi-Tasking!

22. Tips & Strategies
Ready to take some fast notes???
Myth #6 – It is more effective to work
long blocks of time and even cut
back on sleep to get things done.
Myth #7 – You have to stay tethered
to your electronics to be responsive

23. 4 Characteristics
of Excellent (and
HAPPY) Managers
1. They remind
themselves that the
important things are
rarely urgent, and that
urgencies are rarely
important.
2. They know what’s
important and what’s
not.
3. They know the
difference between a
time expense and a
time investment
4. They have the discipline
to consistently plan
for, and DO, what’s
important.

24. This is the really cool part…
WHEN WORK REALLY WORKS –
FOR YOU

25. Want to actually make these happen?
Weaving your values and goals into
everyday life turns your dreams into
realities

26. How many people are you?
A segmented life leads
to inner conflict
A unified life mitigates
inner conflict

27. Reality of allowing urgencies to rule

28. WHY?

29. I

30. I

31. You want some more “why”?
This year has the potential to be the
best year of your life. Time does not
care about you. It is constant. It is
relentless. Own your life. Add value
to time. Add quality to time. Only
you can do this. Of course you can
do it.

32. THANK YOU for your time today. I sincerely hope you
consider it an investment.
I would love to hear how any of the things we shared together today
may have worked for you. Please feel free to connect with me and
keep the dialogue going.
Thomas L. Willis, PCAM®
twillis@zalco.com
associationbridge@gmail.com
Facebook: http://on.fb.me/muilto
Twitter: @ideaguypcam
Linkedin: http://linkd.in/sxLgws
Tomasuarus Rex Blog: http://thomaslwillis.blogspot.com/