City Vision Internship Site Director Orientation

1. City Vision
Internship Site Orientation
Andrew Sears
Executive Director
TechMission

2. Outline
 Background on City Vision internships
 Tips on Interviewing
 Legal guidelines on Interns and Stipended
Volunteers
 Types of internship positions
 Responsibilities

3. History of City Vision Internships
 City Vision Internships is a program of the
nonprofit parachurch TechMission, which was
founded in 2000
 TechMission placed over 500 AmeriCorps
interns during 2004-13 in over 70 ministries
serving over 22,000 youth and matching over
68,000 volunteers (called TechMission Corps)
 Left AmeriCorps in 2013
◦ Due to increasing government restrictions on faith-
based organizations
◦ Renamed City Vision Internships

4. TechMission Programs
TechMission
City Vision
Internships
- About 50 sites
Christian
Volunteering.org
- UrbanMinistry.org
- ILS Nova GED
- Christians in Recovery
City Vision
University
- Addiction Studies
- Nonprofit Management
- Urban Missions
- Technology & Ministry
- Business Administration
Our Mission is to transform the world through Jesus, Justice and Technology

5. About City Vision University
 History: Started Rescue College in 1998 as a Program of AGRM,
DEAC Accreditation in 2005, Transferred to TechMission in 2008
 Degrees
◦ Bachelor’s in Nonprofit Management, Addictions Studies, Missions &
Business
◦ Master’s in Technology and Ministry
 Statistics
◦ 79% of receive Pell grants
◦ 67% graduation rate in 2013
◦ Cumulative 91% job placement rate
◦ Growing at 20% per year since 2008
 Low Cost
◦ Tuition $6,000/year undergrad and $10,800 grad, $3,500 for interns
◦ Cost is less than 95% of private nonprofit institutions (16th lowest Christian)
◦ CCCU Average Tuition: $24,355, Liberty University’s online tuition $12,882,
National average tuition $30,994

6. Tips for Interviewing
 TechMission does not filter candidates other
than performing a sex offender background
check
 We post widely, so be street savvy in
interviewing
 Assume that only about 40% of candidates or
less will be qualified
 Review new candidates every 2-4 weeks.
 Set up phone interviews.
 If candidate is relocating, we recommend an in
person interview

7. Making an Offer
 You can make an offer without informing us
 Send and E-mail to
info@cityvisioninternships.org as soon as an
offer is accepted
 Send a signed contract to
info@cityvisioninternships.org or fax to 816-256-
8471.
◦ You must have a signed contract with the intern by
their start date
◦ First payment is due on the intern’s start date
◦ That will cover their first term

8. When Can Someone Start?
 Interns can start at any time
 If they are a free undergrad tuition intern, then
they start taking courses at any of our 5 start
dates.
◦ See list at: http://www.cityvision.edu/cms/cv/courses
◦ If they start mid-term and take classes, then you pay
for the current term and the next term. If they start
mid-term and do not take classes then your first
payment applies to the next term.

9. Legal Category: Intern or Stipended Volunteer
 In the contract with interns you must select whether the position is a
stipended volunteer or internship position
 Stipended Volunteer if..
◦ It is typically the type of work a volunteer would do
◦ i.e. directly serving clients: youth ministry assistant, adult ministry
assistant
◦ Stipended Volunteer Advantages: less requirements on training
stipended volunteers
 Internship if..
◦ It is a position that involves training that would help them prepare for a
career in that field
◦ i.e. indirect service: accounting, fundraising, tech support
◦ Internship Advantages: more flexibility on doing work that volunteers
might not do
 If it could be either, then you can pick

10. Government Guidelines on Internships
 The training, even though it includes actual operation of the facilities
of the employer, is similar to that which would be given at a
vocational school.
 The training is for the benefit of the trainees or students.
 The trainees or students do not displace regular employees, but
work under their close observation.
 The employer that provides the training derives no immediate
advantage from the activities of the trainees or students; and on
occasion his operations may actually be impeded.
 The trainees or students are not necessarily entitled to a job at the
conclusion of the training period.
 The employer and the trainees or students understand that the
trainees or students are not entitled to wages for the time spent in
training.

11. Guidelines on Interns
 Not required to pay interns minimum wage
 Must still withhold FICA
 Check with own accountants and state
authorities on tax guidelines, unemployment
insurance
 Many states require health insurance for more
30 hours/week or more, and will be national
requirement starting 2015.

12. Guidelines for Stipended Volunteers
 Is the work they are doing really volunteer work? They
will consider
◦ Nature of the entity receiving the services (nonprofit, for instance)
◦ Services should be of the kind typically associated with volunteer work.
◦ Compensation of any sort (such as money, room & board, perks, etc.)
should be just to cover basic expenses (can pay through 1099)
◦ Should not displace regular employees
◦ Should not have expectations of benefits in the future
◦ Whether the activity is less than a full-time occupation
◦ Services are offered freely without pressure or coercion,
◦ Should not be involved in commercial or for fee activity (thrift store,
business, etc.)
◦ Typically should not involve supervision of other staff
[Reference: DOL Opinion Letters FLSA 2001-18 and FLSA 2006-4]

13. Types of Internships: Expectations for Ministries

14. Steps for New Interns: for Work-Study
Undergrad Interns
1. Enroll in City Vision College
◦ https://www.cityvision.edu/cart/checkout
◦ select payment Method: Organization will Pay
2. Complete our Financial Aid Process at:
http://www.cityvision.edu/cms/cv/city-vision-college-federal-student-aid-
procedures
◦ Complete http://www.fafsa.ed.gov and enter school
code of 041191
3. Register for courses at: www.cityvision.edu.
4. Coordinate start date with site
5. Sign internship contract with your site
◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc

15. For Work-Study Undergrad Interns
 You must spend 15 hours per week studying on
site
◦ (can take lunch break out of this time)
◦ Recommend 3 hours per day
 You are required to make passing grades in
your courses to continue your internship
 You and your site director will receive
notifications for late assignments
 Interns not completing courses is one of the
main reasons people are dropped from the
internship

16. Steps for New Interns: What’s Next
for MBA Fellows
1. Apply for City Vision University Graduate (for year 1)
http://www.cityvision.edu/mtm-enroll?destination=cart/checkout
2. Coordinate start date with site
3. Sign up for City Vision Courses:
http://web.cityvision.edu/mtm
4. Sign internship contract with your site
◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
5. Apply for Bakke University (for year 2)
◦ https://www.bgu.edu/prospective/apply
6. Complete BGU Financial Aid Process at:
http://www.bgu.edu/financial/financial_aid
◦ Complete http://www.fafsa.ed.gov and enter school code of
G31108
7. Register for courses at: www.bgu.edu

17. TechMission’s Responsiblities
 Assist in recruiting intern
 Provide free tuition to intern
◦ note your payment is for the intern not for tuition
regardless of whether interns take courses
 Process payments of service sites
 Will pay Pell Grants to qualifying students each
term
 Compile outcomes from individual service sites
to provide to funders to decrease cost to sites
 May remove interns or sites that are not
following guidelines in contract

18. Ministry Site Responsibilities
 Reviewing applicants and interviewing
candidates
 Informing TechMission when an offer is made or
when an intern leaves
 Paying service fee on time
 Provide housing and/or pay stipend directly to
intern as required depending on type of position
 Provide a supportive environment to intern
 Follow all requirements of contract
 Provide program outcomes summary data to
TechMission

19. Academic Mentoring & Accountability
Responsibilities
 For undergrad work student and MBA interns, Each site must
appoint a staff (often their supervisor) to serve as the intern’s
academic mentor
◦ Will be given City Vision login and will receive email notifications
 Academic Mentor Responsibilities
◦ Ensure that intern is turning in assignments on time (treat not
completing homework like not completing work)
◦ Discuss what they are learning in their courses and when possible try
to find opportunities for them to gain related practical experience
◦ Encourage intern in their academic progress
◦ Talk to intern about late homework notifications, and login to City
Vision system to monitor student progress if needed
◦ Discipline and dismissal if not taking academics seriously
◦ Proctoring exams

20. Proctor Requirements
 A staff person at your ministry should apply to be a
proctor for your exams
◦ http://www.cityvision.edu/proctor-apply
◦ Often this is your Academic Mentor
◦ Proctor will then be given a password to access exams
 Proctor must be available when you take midterms and
final exams
◦ Will grant you access to online test
◦ Ensure that exam policies are followed (exams are closed book)
◦ Checks government issued ID
◦ Proctor submits the exam once

21. Late Assignment Email Notification

28. Intern Policies
 Work Study undergrad interns work structure
◦ 29 hours as an intern
◦ 16 hours for on site study and lunch breaks (sites may wave on-
site requirement for graduate interns)
◦ 45 hours of total time per week (9 hour days)
 Graduate Interns: 35 hours/week
 Paid Interns: 40 hours/week
 Interns follow sites sick, vacation & holiday policy
◦ If no policy exists, then we recommend that interns get 15
combined sick/vacation days
 Interns follow site policies unless those policies violate
the law or internship contract

29. Clarifying Communications Expectations
 Supervision of interns is the sole responsibility
of the internship site
◦ TechMission will avoid getting in the middle of conflict
 Exceptions
◦ Sites that work student interns more than the required
hours impairing their studies
◦ Sites that violate the law or terms of the internship
contract
◦ Sites that do not pay their fees to TechMission/City
Vision
◦ Sites with programs that end due to financial reasons
or that provide no supervision

30. Site Payments
 Site pays City Vision College $700 (or $1,000
for MBA interns) once an intern is placed on
site.
 Site continues to pay at $700 (or $1,000 for
graduate interns) 5 times increments on for a
total of $3,500/year (or $5,000/year for graduate
interns).
 If an intern does not complete the full year, then
the site only pays the fee up to the time intern
left.
 Site fee is the same regardless of the number of
courses an intern takes if any

31. Payment Due Dates
 Work Study Undergrad and Graduate Fellow Interns
◦ August 15
◦ October 15
◦ January 15
◦ March 15
◦ May 15
 Payment is for the intern not for tuition regardless of whether interns take
courses
 For, paid Interns, sites pay $1,000 on the first day and an additional
$1,000 after 3 months of service.
 Summer interns are for $300 for the first day of service

32. Outcome Requirements
 In program(s) your intern(s) is/are involved in
◦ Number of program participants
◦ Number of volunteers
◦ End Outcome Estimates: grade promotion, graduation
rate, program completion rate, etc.
 We will provide a web form for your intern to
complete every 6 months
◦ Estimates are fine as our intent is to minimize the
work on your end (1-2 hours) to compile outcomes

33. Background Checks
 Sex Offender Background Check
◦ www.NSOPR.gov
 State Background Check (covers state)
◦ Each state has a standard background check office
 FBI Background Checks (covers federal crimes)
◦ Google Local fingerprinting vendor
◦ Have intern sign release
 Background Check Vendors
◦ www.employment.screennow.com
◦ www.volunteerselectplus.com
◦ www.backgroundcheckreviews.net

34. Health Insurance
 Health insurance requirements vary by state
 Health Care Act requires interns serving 30 or
more hours to have insurance
 Many interns may already be covered by
parents
 Many interns will qualify for Medicaid or state
provided low-income health insurance
 Best source is to Google your state’s health
care exchange

35. Internship Site Checklist
 Sign Initial Site Contract/MoU
 Login to Site Director Portal to review resumes
 Complete Site Director Training
 Interview and inform TechMission of any internship
offers
 Sign intern contract
 Pay invoices
 Complete outcomes summary
 Inform TechMission when intern leaves

36. 4 Ways to Partner with City Vision
4. Get
Revenue
through
Discipleship
Study Groups
2. Employee
Tuition
Discount
3. Credit
Partnerships for
Unaccredited
Ministry Training
1. City Vision
Internships
(Christian
AmeriCorps)
Four Partnership Options
All partners get a discount so tuition is only $3,500/year.

37. Questions
 E-mail info@cityvisioninternships.org
 Call: 617-282-9798