This document provides step-by-step instructions for using the SAMS-E SARSS automated reconciliation tool in LOGSA's LIW/ILAP system. The tool allows users to upload a SAMS-E document register and reconcile it with SARSS data to find discrepancies between open requests in the two systems. It generates reports that list requests open in both, open in one but closed in the other, or closed in one but open in the other. Drill-downs allow users to research transaction histories and correct discrepancies without relying on the supporting SSA.

1. SAMS-E SARSS AUTOMATED
RECONCILIATION
Step by Step instructions on how to use the automated recon
tool in LOGSA’s LIW/ILAP
Disclaimer: I’m not with LOGSA, I just use their products

2. PURPOSE
To provide a quick overview of the SAMS-E
SARSS recon process found on the ILAP
menu in LIW.
By uploading the SAMS-E document register,
anyone with ILAP access can execute a near
real time reconciliation with their supporting
SSA right there at their desk while taking
advantage of the logistics information
warehouse drill downs and capabilities.
Disclaimer: I’m not with LOGSA, I just use their products

3. REPORT DESCRIPTION
 The SAMS-E SARSS Supply Recon report provides an automated capability for users to reconcile SAMS-E Document Control Register
(DCR) files with SARSS Document History files to determine the status of open supply requests between the SAMS-E and SARSS
STAMIS systems. The report is divided into four report tab options. The four report tab options are: Open in SAMS-E Open in SARSS,
Open in SAMS-E Closed in SARSS, Closed in SAMS-E Open in SARSS, and SAMS-E DCR Reporters.
 This report is only available for units whose SAMS-1E Document Control Register file has been manually uploaded into LIW through the
SAMS-E Document Control Register (DCR) File Upload capability within the LIW/ILAP application. Until a SAMS-E Document Control
Register file has been manually uploaded to the LIW/ILAP database, no SAMS-E DCR data exists in the LIW/ILAP system for comparison
against the SARSS Document History file.
 The Open in SAMS-E Open in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and
DODAAC to the Supporting SSA and still listed as open (active) requisitions in either or both STAMIS systems. This report contains
information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition is open in both STAMIS systems as of the
date the SAMS-E Document Control Register was generated in the SAMS-E system of record
 The Open in SAMS-E Closed in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and
DODAAC to the Supporting SSA that are still listed as open in SAMS-E Document Control Register (active) as of the date the ad hoc
SAMS-E DCR file was generated in SAMS-E (where Compl Date SAMS-E is NULL), but listed as completed (inactive) in SARSS (Where
Active SARSS = “I”. This report displays information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition
was open in the SAMS-E STAMIS as of the date the ad hoc SAMS-E Document Control Register file was created from SAMS-E, but
closed in SARSS as of the current calendar date
 The Closed in SAMS-E open in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and
DODAAC to the Supporting SSA that are still listed as closed in SAMS-E Document Control Register file (where complete date is not Null)
as of date the SAMS-E DCR file was generated in SAMS-E, but still listed as open (active) in SARSS (Where Active SARSS = “A”. This
report displays information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition was completed in the
SAMS-E STAMIS as of the date the ad hoc SAMS-E Document Control Register file was created from SAMS-E, but still open in SARSS
as of the current calendar
 The SAMS-E DCR Reporters report tab provides a list of UICs and DODAACs whose SAMS-E Document Control Register (DCR) file
has been uploaded to the LIW/ILAP database via the manual SAMS-E Document Control Register file upload capability provided within
the ILAP application. The purpose of this report is to provide a list of organizations (by UIC and DODAAC) that have uploaded a SAMS-E
DCR file to LIW, and the date the most recent file was uploaded
Disclaimer: I’m not with LOGSA, I just use their products

4. LOG IN
Log into the ILAP of your
choice, regional or DA. The
tools you will be using are the
Asset Management and File
Uploads
Disclaimer: I’m not with LOGSA, I just use their products

5. FILE UPLOADS
To utilize this capability, users must first
generate and upload an ad hoc
generated copy of the SAMS-E
DOCCTRLREGISTER file to the
LIW/ILAP database utilizing the Upload
SAMS-E Document Control Register
Navigate to the file
and click okay.
Disclaimer: I’m not with LOGSA, I just use their products

6. Keep in mind the recon is
…….WORKING only as updated as the
file. The closer the file
date to the actual date, the
more accurate the
reconciliation.
……SUCCESS
These 2 steps go
pretty quick
Disclaimer: I’m not with LOGSA, I just use their products

7. SELECT SAMS-E SARSS SUPPLY RECON
USE DRILL DOWN TO FIND DESIRED
DOCUMENT CONTROL REGISTER
Disclaimer: I’m not with LOGSA, I just use their products

8. Disclaimer: I’m not with LOGSA, I just use their products

9. OPEN IN SAMS-E OPEN IN SARSS
These documents
are matches!
OPEN IN SAMS-E CLOSED IN SARSS
Clerk must take action to research and
correct these documents thru the SSA
Disclaimer: I’m not with LOGSA, I just use their products

10. CLOSED IN SAMS-E OPEN IN SARSS
Clerk must take action to research and
correct these documents with the SSA SAMS-E DCR REPORTERS
Other units that have uploaded DCRs
Disclaimer: I’m not with LOGSA, I just use their products

11. DRILL DOWNS
RESEARCH
By using the right mouse button, you can access the drilldown and
subreports – Document History and Catalog. This gives you the
tool to research the “what” and “when” of your questionable
transactions.
Disclaimer: I’m not with LOGSA, I just use their products

12. DRILL DOWNS FOR RESEARCH
CATALOG SCREEN
Disclaimer: I’m not with LOGSA, I just use their products

13. SUMMARY
This tool allows units to reconcile their DCRs at
their convenience without being dependent on
the SSA to run an out of cycle recon for them.
It also assists leadership in spot checking as
needed without interruption of a clerk’s daily
tasks.
Supply folks have been asking for an automated
reconciliation for a long time. Use it.
Disclaimer: I’m not with LOGSA, I just use their products