Effective team management

AIESEC in Algeria
Spring Project Training
May 10th, 2013. Algiers.
Tahar BelkheirEffective Team Management

May 10th, 2013. Algiers
Session Title
1. What is a Team?
 Structure
 JD’s
 14+All = All+41
2. How to act within a Team
 Be a Member
 Be a Leader
3. Communication in a Team
 Meetings
 Reporting
 Conflicts Resolution
4. Delegate More
 You know what You Delegate
 Sharing is Caring
 Sustainability

Session Title
1 - What is a team ?
« A team comprises a group of people or animals linked in a
common purpose. Teams are especially appropriate for conducting
tasks that are high in complexity and have many interdependent
subtasks » [Wikipedia]
GOAL
Task1
• SubTask 1.1
• SubTask 1.2
Task2
• SubTask 2.1
• SubTask 2.2
Task3
•SubTask 3.1
•SubTask 3.2
Task4
• SubTask 4.1
• SubTask 4.2

Session Title
Structure
• A structure is a pre defined way of alligning different positions
of the team.
• Each position should have at most one supervisiong position.
• Any supervising positiong should have at least one supervisee
position
OCP
OCVP OCVP OCVP

Session Title
Job Description
• it has the aim to explain what are different
responsibilities and tasks of specific position.
• All positions MUST have a JD
• It helps a lot in the coordination between the
work and have effective productivity
OCP
OCVP OCVP OCVP

Session Title
One for all, all for one
14+All
GOAL
All+41N
S
S
S

Session Title
2 - How to act within Team
« Any Team that is organized under specific
structure should have clear expectations of :
Supervisor and Supervisee, and some times it
can be translated by internal policies of the
structure »

Session Title
Be a member
• Any person that belongs to the team is
considered first as « member of the team »
regardless his/her position or status.
• Each member should be aware of his JD.
• All Members should have clear expectation
about the team.
• Once the work started, all members should
focus on their own tasks/JD’s and not looking to
take other tasks/JD’s.

Session Title
Be a Leader
• Any one who is in a leading position is
responsible not only for his work but for the
work of his/her members
• Leading by example is what maintains the
leadership synergy of the Team.
• Leaders of the Team should be able to keep the
Team focused on Goals/Objectives and ensure
their achievements.

Session Title
3 - Communication in a team
« Communication (from Latin "communis", meaning to share) is
the activity of conveying information through the exchange of
thoughts, messages, or information, as by speech, visuals,
signals, writing, or behavior. It is the meaningful exchange of
information between two or a group of person »[Wikipedia]
• Communication is useful to:
• Gather information
• Understand situations
• Be updated
• Avoid misunderstanding

Session Title
Meetings
• Meetings are the first tool used to start having
communication within a Team.
• Meetings require a place and date to run them.
• Meetings are conducted in informal and formal way.
• Meetings are composed of: an Agenda, Objective of
the meeting, chair of the meeting.
• At the end of any meeting it is necessary to have clear
outputs and schedule the next meeting.
• Participation of EACH member of the Team is very
crucial for effective communication.

Session Title
Reporting
• It helps to have a better understanding of
situations.
• Reporting can be: Activity reports, Meetings
Reports (mandatory after the end of each
meetings)
• It keeps the entity updated and enhance
effective communication inside the Team.
• Gain time and efforts.

Session Title
Conflicts Resolution
• Avoid entering endless loops of talks and
debates.
• Resolve the Problem at the moment and don’t
let the time pass
• Solve your conflict because it won’t get solved
by its self
• Gain big amount of time and don’t get
distracted from Goals/Objectives
• Most of Conflicts are fake problems.

Session Title
4 - Delegate More
« Delegating is very crucial to small business or
teams. No one is capable of doing everything,
and it is very easy to get lost while tasks are
adding. It is then preferable to think about
delegating some tasks to different members
who would be able to do the job, and by doing
so, it is clear that it will make us gain time,
effort, and have many ways of creation»

Session Title
You know what you Delegate
• Know exactly what you want.
• Set clear expectation.
• Never delegate things that you are not sure.
about them.
• Let members do tasks on their own way.
• Always communicate and do follow ups.

Session Title
Sharing is Caring
• Helps transfer of knowledge and information.
• Give more precise and clear vision of what
needs to be done.
• Strengthen the relation with members and rise
up the productivity.
• We learn by sharing.

Session Title
Sustainability
• Members are more likely to ensure
sustainability of the project.
• It permits to members to ensure sustainability
for the entity by creating more projects.
• The experience gained is going to be considered
as a legacy to the entity.

Session Title
Bonus: Case Practice

Session Title
The Dalton’s

Session Title
THE END

Session Title
Contacts
Email: tahar.belkheir@aiesec.net
Facebook: www.facebook.com/tahar.belkheir
Twitter: tbweet

Effective team management

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