This document provides a guide for employers to use the Summer of Tech website to find student interns. It outlines the four-step process: 1) Create a company profile with details about your organization; 2) Set up project descriptions that include required skills; 3) Browse candidate profiles and shortlist students of interest; 4) Manage the shortlist and annotations until final matches are determined in late September when students and companies rank each other. The goal is to maximize the number of students placed in internships through an online matching system similar to online dating.

1. Guide to Candidate
Selection
This presentation is a guide for
employers seeking smart students for
internships via Summer of Tech 2010.

2. Summer of Tech
non-profit internship programme
connecting smart students with
Wellington technology companies
(was Summer of Code, now bigger and better)

3. Step one – SIGN UP!
We’re about to take you through setting up
your Company Profile, Projects and Browsing
Candidates. You MUST complete the Company
Registration process before you can gain access
to this part of the SoT website!
Sign up at www.summeroftech.co.nz
Any questions, please email
info@summeroftech.co.nz

4. First, create your account on the Summer of Tech
Website, here:
http://recruit.summerofcode.co.nz/signup

5. Activation email
You’ll get a confirmation email sent through with an “activation code”, click on this link and
you’ll be able to create your Company Profile on the Summer of Tech website.

6. 1. Company Profile
Now, complete your Company Profile

7. Company Details…
Create & edit your Company Details, including uploading your logo
and a brief slogan/description of what you do.

8. Company Profile…
Add some more information about what your
organisation does, to help give Candidates
a feel for who you are & what its like to work
for you. They will be doing their homework
about you, via your website etc.
Read & accept SoT terms &
conditions, and your profile
is complete.

9. 2. Projects
Set up Project(s)

10. Add a Project
Projects are the roles that interns will undertake
during Summer of Tech. This is like a job description.
You’ll get to pick 1 Intern for each project, so if you’re
seeking multiple interns, make sure you add projects
for each role you have available.
If you’re applying
for TechNZ funding, make sure the projects are aligned
with TechNZ eligibility criteria.
You can create a project here…

11. Project Info
Your project needs a name, a
Stream, and a Description. You
must choose a single stream for
each project (Code, BA, Engineering
or Design). If you’re not sure which
stream to go for, please contact
info@summeroftech.co.nz.
Remember the “Description” needs
to clearly communicate what the
intern’s role will be.
If you are using Summer of Tech as
a trial for a permanent position,
please include that information in
the Project Description.

12. Required Skills
For each project, please outline the Skills you require (or desire) from Candidates.
Candidates may have gained skills & experience via Academic (theoretical), Practical
(hands-on as a school project or hobby/interest) or Working (being paid to do it).
Indicate the level of experience you prefer for each relevant skill area.
If the Skill Matrix does not include a skill that you require, please outline this clearly in
the “Project Description” section.

13. That’s it! Your project & Profile are now
viewable by Candidates. You can start
browsing Candidates now!

14. 3. Browse Candidates
Check out the talent…

15. Browsing & Filtering
Here are the streams that you’ve created
projects in, these are tabs that will show you
the selection of candidates in each stream
These are search filters, to help you narrow down
the field. Pick a skill and/or level and/or proficiency
and/or year of study. Then click “filter” and your
results will display below.

16. Viewing Candidate Profiles
When you find an interesting
Candidate, click on their name
to find out more about them

17. Meet SoT Candidates
Candidates are asked to
upload a clear photograph of themselves,
passport-photo-style
(this is optional but HIGHLY recommended)

18. Student Details
Contact info, phone & email are provided so employers can contact if follow-up interviews
are required, AFTER the SoT Speed Interviews that occur in September.
Year of Study & University & Degree Programme (this is all compulsory information)

19. Candidate web-links
Website/Portfolio URL – link to personal blog OR online digital portfolio (for Design
students) & LinkedIn Profile URL (web-links are optional)

20. CV & Grades
Click on “view” to download pdf’s of Candidate CV and Academic Record
(these are compulsory)

21. Cover Letter
Candidates complete 2 paragraphs outlining “relevant interests” and “why you should
hire me”. This is the information you’d usually find in a cover letter. Look here for
Candidates’ special interests and passions.
(these are optional but HIGHLY recommended)

22. Skills Matrix
At the bottom of the Candidate profile, you will see the Skills Matrices relevant to the Streams
that you have Projects in (Business Analysis, Code, Design or Engineering)
Candidates self-assess their skills across 3 areas: Academic (studied it) Practical (practiced it) and
Working (been paid to do it)
Candidates can also indicate that they’re “Interested in” skill areas, whether they have
experience in it or not. Candidates are limited to a maximum of 10 “Interests” for
Code, BA and Design, and 15 for Engineering. They will also emphasise their interests
& passions in their CV and in the text paragraphs in their profile.
(Skills Matrices are compulsory for each stream Candidates register for)

23. Shortlisting Candidates
You manage your
shortlist(s) here.
This is how you
select candidates
for interview, and
after interviews,
rank candidates in
order of
preference.
You can shortlist from the “Browse Candidates”
screen, or from within the Candidate Profile.

24. Managing Your Shortlist
When you shortlist multiple
candidates for a project, you can
drag & drop them by their picture
into your preferred order. Delete
them by clicking on the “X”
When a Candidate expresses an
interest in your project, their
name will appear highlighted on
your shortlist,
like this

25. Annotations
You can make notes
about candidates here
(Candidates cannot see
your Annotations about
them, nor can you see
theirs about you!)

26. Happy Browsing!
If you have any questions about finding
Candidates or understanding the
information on their Profiles, please
contact info@summeroftech.co.nz

27. What’s next?
In early September, your shortlisted Candidates
will be allocated SoT Interview times. After
SoT interviews, Companies may choose to
arrange follow-up meetings or testing with
candidates.

28. Final matches
. In late Sept, Companies & Candidates do a
final ranking of each other via the website.
SoT will notify everyone of the resulting
Internship matches. Both Company and
Candidate preferences are taken into account,
and the system is designed to MAXIMISE the
number of students placed in an internship.

29. Hot Tip for SoT Companies
. The SoT system is designed to MAXIMISE the
number of students placed in an internship.
This means you need to tell Candidates that
you’re interested in them!

30. SoT is like online dating…
…if Candidates rank you number 1, and you
rank them number 1, it’s a match. If not, SoT
will find the BEST possible match for ALL
parties. So remember to SELL your Company &
Project to Candidates; they’re interviewing you
as much as you’re interviewing them 

31. Thank you
& happy browsing
www.summeroftech.co.nz
info@summeroftech.co.nz