Email Mastery: Webinar #2 - Why You Should NOT Check Email First Thing in the Morning slideshow

Email Mastery
Webinar Series
Halve the time,
double your results and
triple your productivity
when using e-mail
Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au
Webinar #2:
Why You Should NOT Check
Email First Thing in the
Morning

Webinar overview
This is a controversial subject and certainly goes against the
currently accepted culture of checking email 'first thing' that
prevails in most organisations! But getting control of the way
you start your day is critical if you want to be truly productive.
This session will look at;
• why E-mail is NOT the best place to start your day
• what are the alternatives to checking email first thing?
• how much difference will this really make to your productivity
• when should you check e-mail (if not first thing)?
This thought-provoking webinar will get you thinking 'outside the square‘
(and outside the inbox!)
Solutions for Success 2013 www.emailtiger.com.au

7 Reasons to NOT Check Email
First Thing in the Morning
“Robyn, get in touch with the real
world!”
“I don’t get that. I always deal
with my messages first whether
email or anything else. Then I do
all the small odd jobs and talking
to staff, then the rest of the day is
free for the big project with less
distractions.”
“Funny enough, I've done just
this in the past week for the first
time - prior to reading this post. I
had a couple of big projects that
needed doing, so I walked into
the office and didn't even open
Outlook. Went straight into the
project and worked till about
1pm, before I looked at my
emails - the most productive
couple of days I've had in ages.”

#1: The inbox is not your to-do list

#1: The inbox is not your to-do list
Do you start each day with a clear understanding of the
most important tasks and activities for the day?
Do you know the first thing that should be done this
morning?
Emails in your inbox are someone else’s to-do list,
not yours.
Who should be in control of your time –
you or those emailing you?

#2: Starting with email makes you
REactive rather than PROactive

“There are many things of
which a wise man might
choose to be ignorant.”
Ralph Waldo Emerson
#3: Ignorance is bliss!

“The 4-Hour Workweek”
Timothy Ferriss
“Focus on the critical few rather than the
trivial many”
“Sometimes you have to let small, bad things
happen to make progress on bigger, good
things”
#3: Ignorance is bliss!

#4: Avoids short-term gratification to
achieve longer term results

#5: Checking e-mail is an excuse for
a lack of priorities

#6: Your morning energy and alertness
should be directed to higher priorities

#7: Controls unmanaged and
unspoken expectations

7 Reasons Why You Should NOT Check
Email First Thing in the Morning?
1: The inbox is NOT your to-do list
2: Starting with email makes you REactive rather than PROactive
3: Ignorance is bliss!
4: Avoids short-term gratification to achieve longer term results
5: Checking e-mail is an excuse for a lack of priorities
6: Your morning energy and alertness should be directed to
higher priorities
7: Controls unmanaged and unspoken expectations

Possible exceptions and variations
1: If you work across timezones and need to review
overnight email before you can start your work
2: You’re in a customer-focused role requiring fast
response
3: You’re in a support or admin role requiring fast
response to colleagues
4: You can check email on smartphone while
travelling on public transport to work
5: When you’ll be away from computer for the day, a
quick check in morning can give ‘peace of mind’

Best times to check e-mail?
1: _____________________
2: _____________________
3: _____________________
4: _____________________

Guidelines on when to first check e-mail
2: Check inbox
- What meetings are cancelled (or rescheduled)?
- Additional phone calls or meetings?
- New projects to be scoped?
- Follow up activities?
- Documents to be updated or filed?
- etc
1: Check calendar, diary, to-do list
- What meetings are scheduled (any preps needed)?
- Phone calls to be made?
- Projects to move forward?
- Proposals or reports to be written?
- Files to be updated
- etc

Change Outlook default settings
By making the calendar view your default, instead of your In-box, you will start the day
with a broader perspective of your workload and priorities for the day. The In-box need
only be accessed at a time of your choosing and when you actually intend to process each
message.
Outlook 2010

What’s next?
1. Review the webinar recording and slideshow
2. Read the 7 Reasons blog and/or article
3. Change default settings shown in email tip(s)

How to Write
Effective Email
Communications
Help! Where Should I Keep
All This Email (and find it
again quickly later)?
Constant E-mail
Interruptions &
multi-tasking – is
there a better way?
Introduction to Email
Overload and What You
Can Do About it
How to Get What You
Want From Every
Email You Send
An Empty In-box:
Is it possible (or
even desirable)?
Why you should
NOT check email
first thing in the
morning!
Email Mastery
Webinar Series

Email Mastery: Webinar #2 - Why You Should NOT Check Email First Thing in the Morning slideshow

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