Test

2. DoR | Present Scenario
•University system works on paper based files/documents
•Paper used in these cost us trees
•Move from paper to electronic systems increasingly adopted world wide
•Office Automation systems implemented and exist as discrete units
•Limited information sharing & Absence of global directory of information
•No Standardisation of data
•Duplication of efforts

3. eOffice | File Flow - Advantages
•Bringing in transparency in the system
•Improved efficiency in working
•Viewing of files based on roles
•Search and view file at any point in time (Based on hierarchy)
•File can be retrieved anytime
•Alerts on urgent files where action is required

4. Electronic File
Tracking
System
Tapal
&
Scanning
Search
Setting Due
Dates
Digital
Signature
Receipt
Registration
File
Creation
e-File
Movement
eFile-Key features
eOffice | eFile – Main modules
•Electronic diarization of
inward letters and files.
•Electronic Movement of
receipts and files with Digital
Signature
•Creation of Drafts for approval
and final issue
•Dispatch of letters
•Setting Due Dates and
Reminders
•Queries and Reports
•Migration Module

5. eOffice | eFile – Main activities
Open efiles from In
box, view previous
notes,
correspondence,
draft
Work on the efile,
by TYPING self
Notes, referencing,
editing/approving
drafts
Sending efile to
other user
Affix Digital
Signature Certificate
2
3
4
5
1.Scanning of physical receipts
2.Entry of Meta Data & creation of Diary Number
3.Entry of Meta Data for creation of e-files
4.Putting scanned physical receipts in Guard File
IN
Take prints of relevant
section of efile for ease of
reading
View efile movement,
status
View MIS reports for juniors
Pull back a efile
Sign in through
Username &
Password
1
- Denotes all activities taking place on the computer

6. eOffice | eFile – Functional Process
First receiver
Scans
Store in
Hard
Drive
Scan directly to
eOffice
application
Browse &
upload
Enter
Meta Data
System Creates sequential
Diary Number for each
receipt
Create a new efile
Attach to current
efile
Send e Receipt to
Section, in case of CRU
as first receiver
Open efile and start Noting, create
draft/edit draft/approve draft/issue
draft, referencing to drafts &
correspondence sections within e-file
Digital Sign and
send efile to next
user
System Creates a
efile Number
Enter Meta Data
- Denotes all activities taking place on the computer
e-file moves through the
Channel of Submission
on the system

7. eOffice | Document Management System
•Creates a searchable enterprise
repository of documents
•Easily manage security and
access rights to documents
•Retrieve documents through
advanced search
•Define workflows for automated
routing and processing of
documents

8. eOffice | eFile - Reports
•MIS reports (Status, Pendency)
•VIP References
•Parliament and Assembly related matters
•Pending files and receipts
•Time bound files and receipts
•Diary and File Register
•Pending Cases based on time periods
•Numerical Cases
•Weekly Arrear
•Consolidated Report
•Summary
•Top Movements