1. Electronic Document Management
How does
your company
stack up?
Reducing the amount of paper within an organization
translates to immediate bottom line improvements when
implementing an electronic document management system.
In a challenging economy, businesses are looking for ways to save dollars and
Document Management Stats: improve their bottom line. Often overlooked is the true cost of managing your
paper documents and how an electronic document system delivers a quick and
• An average organization spends $20
measurable return on investment
in labor to file each document and
$120 in labor searching for every
misfiled document. Consider a small organization or department with ten full time employees managing documents:
TIME COST
• 25% of enterprise paper
Employees Hours/Day Paid/Hours 250 Days/Year Total Cost
documents are misplaced and
10 1 $10.00 250 $25,000
will never be located.
SUPPLY COST
Miscellaneous Office Supplies:
• The average employee spends
file folders, labels, printer & copier maintenance, copy paper, $2,524.00
400 hours per year searching for vertical file cabinets, off-site storage unit
paper documents. TOTAL YEARLY TIME & SUPPLY COST INVESTMENT $27,524.00
TOTAL MONTHLY TIME & SUPPLY COST INVESTMENT $2,293.67
• It costs about $25,000 to fill a four
eFileCabinet COST 1ST YEAR $2,944.00
drawer filing cabinet and over $2,100
ROI 1.28 Months
a year to maintain it.
The eFileCabinet Solution
eFileCabinet offers a feature-rich, affordable electronic document management solution that
makes it easy to scan paper documents, archive email and manage business critical files in a se-
cure database repository. In a wide range of diverse industries, eFileCabinet helps businesses gain
a competitive advantage by reducing paper, thereby working more efficiently and collaboratively.

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Copyright(C) by Foxit Software Company,2005-2008
For Evaluation Only.
The Benefits Beyond
Save Time, Save Space Regulatory Compliance
Accessing documents quickly and efficiently is Effectively addressing the stringent demands of
imperative in any business environment. Along business security protocols and regulatory compli-
with the reduction in physical supplies and filing ance is the trademark of an effective electronic
cabinets, the point and click accessibility of elec- document management system. Document controls
tronic document management will streamline labor support compliance with regulatory requirements
resources and revolutionize workplace productivity. such as HIPAA, SEC, FINRA and various industry
specific standards and certifications.
Security
Disaster Recovery/Business Continuity
An electronic document management system
allows secure access to documents from mul- Implementing an electronic document management
tiple locations. Advanced safeguards such as role system as part of a complete disaster recovery plan
based security and administrator granted access can literally save a business from going under in
permissions reduce potential loss of valuable the event of network failure, theft or natural disas-
company information. ter. Reducing paper dependency reduces the risk
of losing irreplaceable documents and company
records. Electronic documents are easily and read-
ily available in case of an emergency.
Contact an eFileCabinet representative today for more information.
Doc Q Tek
(800) 790-5340
WWW.DocQTek.com
© 2009 eFileCabinet, Inc. All rights reserved.