How the ASLP was able to rise amidst its difficulties by enhancing the conduct of managing the association in order to be future ready and to be able to continuously sustain the association in the years to come.

1. ASSOCIATION OF SPECIAL LIBRARIES OF THE PHILIPPINES:
GLOBALLY MOVING FORWARD
http://aslpwiki.wikispaces.com
https://www.facebook.com/ASLP.librarians
http://twitter.com/#!/ASLPboard
Email: aslpboard@yahoo.com.ph

2.  Managing the Association
How the ASLP was able to rise amidst its difficulties by
enhancing the conduct of managing the association in order to be
future ready and to be able to continuously sustain the operation of
the association in the years to come.
About the presentation:
 Collaboration & Partnership
How the ASLP evolved through these years and how the
ASLP slowly managed to go beyond its boundaries in order to build
good connections & relationships, and be able to extend
cooperation and partnership with individuals and institutions,
locally and internationally.

3.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

4.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

5.  Openness in all transactions entered into by the association.
 All issues and transactions that concern the association shall be
reported and discussed during the meeting.
 Opinions of all the officers shall be considered before coming up
with a decision.
 Collectively, everyone is accountable to the decision made by the
Board.
 Should maintain its legal entity -- paying annual dues and
registration fees in order to maintain a good standing status to
operate.
Transparency and accountability

6.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

7.  Overlapping of task must be avoided so that responsibility can be
easily pin-pointed. In that way, the officer assigned to do the task
will act according to what is expected of him/her.
 It must be a collective effort and not just a case of only a few
among the officers are doing their share of work or almost doing all
tasks or only few were informed. Each officer is important and
expected to act according to what is assigned and expected of
him/her.
 Maintain a spirit of volunteerism and good relations. Whatever
problems and differences must be ironed out during Board’s
meeting
There should be balance in skills and abilities among members of
the Board or officers of the association
Teamwork

8.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

9.  use of social media
Philippines ranked 8th in Facebook with 27,331,380 users
and also ranked 8th in Twitter with 8 million users
Marketing
 web pages / online visibility
8.278 million Filipinos are users of internet as of 2009
 SMS, facsimile & phone brigade

10.  endorsements and advisories from important agencies or institutions
 print media
o newspapers
o newsletter
o tabloids, etc.
 personalized snail mails & e-mails
Marketing
 conferences, convention, seminars and other professional gatherings
o an opportunity for negotiation
o increase networks
o advertise association’s events to other colleagues and associations
o find contacts from past conferences that maybe of help

11.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

12.  Timing
 Attitudes, abilities and skills of the team
 Funding
 Association’s legal documents and annual dues
Make the problem work for your advantage

13.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization and or association
Managing the Association

14. As they say, “no one is above the law”. Every decision should be
guided by established protocol and by-laws.
Customarily, the President is the head of the association and should
be on top of every activity of the association. However, this does not
give him/her the absolute power to govern over the association. Thou,
majority rules in decision making, however, the President and every
member of the Board should respect each other’s opinion in order to
avoid division of the house.
Observe protocol and by-laws

15.  Transparency & Accountability
 Teamwork
 Massive marketing campaign
 Make the problem work for your advantage
 Observe protocol and by-laws
 Membership to international organization or association
Managing the Association

16. These synonymous terms simply refer to the working together of two
or more individuals/groups/entities/ in order to attain common goals
or for purposes of so called “mutual benefits.” The key element for
ASLP to be global is to go beyond its boundaries and take the risk. The
key is through collaboration/partnership/cooperation. The association
should think about potential partnership and be ready to connect.
Collaboration or cooperation is now the “in thing.” This is not a new
concept but increasingly becoming popular among groups and
associations. As Charles Darwin observed, “In the long history of
humankind … those who learned to collaborate and improvise most
effectively have prevailed.” (Anderson, 2012).
Collaboration & Partnership

17.  Tie-up with well funded agencies and other institutions willing to
provide certain degree of leverages such as, free food and venue to
conduct activities.
 Partnership with other organization/association for certain
activities. In this instance, there may be a sharing of profit among
the parties involved.
 Inviting speakers / specialist free of charge or at a discounted
rate.
 Encouraging sharing of information through open access and free
information linkages among members of the association.
 Establishing relationship with colleagues locally and
internationally thru collaboration of works and ideas. Example,
inviting them to participate in the activity of the association either
through speakership, sponsorship, or even partnership.
Collaboration & Partnership

18.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

19.  Expanding relationship with colleagues and institutions here
and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

20.  The ASLP take advantage of visiting colleagues and specialist visiting
the country to be one of the resource persons in one of the activities of
the ASLP.
 The ASLP try to prospect great speakers during conferences and
social gatherings where the officers and members have attended.
 The Board tries to socialize or establish certain personal relationship
with the resource speakers where they could link the institutions they
are connected with to encourage sharing of resources not just among
the officers but to ASLP members as well.
 The ASLP Board tries to invite foreign colleagues as many as possible
to speak before ASLP’s events and negotiate what can be offered to
him/her in exchange for the favor granted. This is a good chance for
the participants to get to know them and eventually communicate and
build connection.
Expanding relationship with colleagues and
institutions abroad

21.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

22. The very purpose of this is to build community relations through:
 out-reach
 book donations
 cash donations
 charity projects
 study tour or cultural visit
 seminars and trainings
Engaging members in the remote area

23.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

24. Offering best education
What to consider:
 identifying needs
– seek suggestions and opinions of members and colleagues
 identifying potential speakers
– get experts and specialists as resource speakers
– someone who can inspire
 venue
– consider the slogan “ learn, relax, have fun”
 consider surveys conducted in the past events
 topics
– consider current trends and technology
– should convey strong content that is practical, actionable and engaging

25.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

26. Understanding members interest and skills,
and working out for it
Filipino librarians now a day have diversified interests outside
the corners of their libraries. Some of these are in travel &
leisure, fun runs, charitable works, photography, etc. These
should be considered to help strategize the conduct of future
events.
The association should try to take an active role in the
evolution of the profession – going beyond the box as they
say.

27.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

28.  Library tour
 Cultural visit
 Observation tour
Benchmarking
E.g.
The two (2) weeks tour grant by the Goethe Institut and
Bibliothek u Information International to the ASLP
Executive Board in 2012.

29.  Expanding relationship with colleagues and institutions here and abroad
 Engaging members in the remote area
 Offering best education/training/conferences
 Understanding members interest and skills
 Benchmarking
 Expanding relationship with vendors & sponsors
How to go about collaboration & partnership

30. Expanding relationship with vendors & sponsors
 solicit support
 show clear list of activities to make your association’s
activities attractive to funders/sponsors/vendors
 always thank vendors/sponsors for the support extended to
the event

31.  Completion of activities from planning to final report. Partnering
association should create good impression even after the event is finished.
 MOU – It seals the agreement of collaboration or partnership and
serves as a contract. It outlines demarcation of responsibilities for
contracting partners including funding and sharing of profits and losses.
So, one must be careful with the content of the MOU
 Budget
 Available resources
 Cost/expenses to consider
 Invoices & receipts process
 Understanding budget in advance
 Possible sources of revenues
(E.g. registration, sponsorship, donation, etc.)
Other consideration for collaboration & partnership

32.  Be prepared for the worst and be on top or updated of the activities
essential to the event. There should always be plan B. So that, if one of the
members of the team cannot deliver problems that may arise shall be
easily resolved.
 Show gratitude & appreciation
– Thank everyone that has been part and has contributed to
realizing the event.
 Support of the national association, local tourism and other entities
 Continuous connection/communication
 Don’t cut the line of communication
 Don’t burn bridges with your partner or collaborating institution
 Don’t create grudges
 Send greetings for special occasions
Other consideration for collaboration & partnership

33. In summary:
“Make new friends, but don’t forget the old ones.”
- Diane Keaton

34. An invitation:

35. An invitation:

37. CRUZ, SHIRLEY INGLES
President
SLA - Asian Chapter
Adviser
Association of Special Libraries of the Philippines (ASLP), Inc.
Head Librarian
Commission on Appointments
Congress of the Philippines
6th Floor PNB Financial Center
Diosdado Macapagal Avenue
Pasay City 1300 Philippines
singlescruz@gmail.com
Office: (632) 8342709
Fax: (632) 8329830
About the presenter: