2. Scope of PPR
(a) by any procuring entity using public funds;
(b) by any government, semi-government or any statutory
body established under any law;
(c) by -a company registered under the Companies Act,
1994 (Act No. 18 of 1994);
(d) under a loan, credit or grant agreement or under any
other agreement with a development partner or with a
foreign state or an organization, provided that if there is
anything to the contrary in any such agreement entered
into, the provision of that agreement shall prevail.
Rule 3
8. Procurement Methods For Services
PPR - National and International Tendering
RFP – Request for Proposal Method
9. Procurement Sub Methods For Services
Quality and Cost Based Selection ( QCBS)
Fixed Budget Selection (FBS )
Least Cost Selection (LCS)
Single Source Selection (SSS)
Individual Consultant Selection (ICS)
Rule : 103(4a), 103(3b), 104-112
But 1 and 2 are preferred method Rule 103(4)
10. Specific Method selection for G and W
Open Tendering Method
Conditional preferred method
Threshold value – not fixed
Rule 61, 62
11. Specific Method selection for G and W
Limited/Restricted Tendering Method
PPR- Conditional for any value
1. G&W of their specialized nature
1. Available only from a limited number
Ex : Aircraft, locomotives, Specialized medical
equipment, telecommunication equipments, silos,
ports, harbours
3. An urgent need for Procurement
-Competitive Tendering impractical
Neither foreseeable Nor because of delay
4. Policy of standardize
computers
laboratory equipment
research equipment
12. Specific Method selection for G and W
Limited/Restricted Tendering Method
PPR- Threshold value
From enlisted Suppliers or
Contractors
Max. Tk.25 lakh for Goods and related
services and “Stand alone service”
Max. Tk. 3 Crore for Works and
13. Specific Method selection for G and W
Request for Quotation Method
PPR- Conditions
-Readily available, standard, low valued
Threshold value :
Goods-3 lakh each time but not more than 15 lakh
per year – Revenue
Works-6 lakh each time but not more than 25 lakh
per year – Revenue budget and
Goods: 5 lakh each time but not more than 30 lakh
14. Specific Method selection for G and W
DPM (Direct Procurement Method)
PPR- any value
-Patent goods
-Precondition due to complex nature plant parts
-Single manufacturer and have no sub dealer
-Divisible goods ( fruits, vegetables etc) at
market price
-Exceptional opportunity but recent manufactured
, unused and warranted.
- Collection of agri products at Govt fixed price
15. Specific Method selection for G and W
-Government owned industry
-Local small industry produced goods following Govt
approved specification
-Spare parts which are not interchangeable due to
supplier change
Threshold value
Urgency due to natural calamity as per Delegation of
financial power 50 Lakh each time but 5 crore/year
Most urgent goods and services ( catering service,
ambulance service, transportation , event
management, repair, maintenance, plumbing, carpenter
16. Specific Method selection for G and W
Threshold value (Revenue)
Tk 5-20 laks(Min), 2-10 lakh (Attached Dept), 1-5 laks (Divisional
level) 50000- 2 lakh (District)each time with the HOPE approval, no
year celling
Threshold value (Project)
Tk 5-20 laks(Min), 2-10 lakh (Attached Dept), 1-5 laks (PD, A
Class project) 50000- 2 lakh (PD B class project) each time with the
HOPE approval, no year celling. Rule 76
17. Specific Method selection for G and W
Variation Order (for works): 15% of Original contract value
Rule: 78 (2)
Repeat Order (for goods): 15% of Original contract value
(Rule: 77)
In exceptional case
15% to 50 % of original contract value but to be approved by
Approving authority senior to original contract approving authority.
Rule 74 (4)
18. Specific Method selection for G and W
Two Stage Tendering Method
- Complex contract (Turnkey)
-Ex: Process plant, major computer and communication system
-Reasons a. Not possible to prepare complete specification in advance
b. Alternative approaches may be available to meet PE’s need but at
present unknown
Rule : 65
19. Specific Method selection for G and W
One Stage Two Envelope
-Large contract
-Ex: Process plant, major computer and
communication system
-PE is capable to prepare complete
specification in advance
20. Direct Cash Purchase
Each time Tk.25000, Year limit 10 lakh for
Both Revenue and Development budget
Purchase by Officer or committee
Payment by cash or cheaque
No purchase order or contract agreement
21. Framework Contract
For goods and related services
Not for works and services
Period max 3 years
Selection method : OTM or LTM
Price never be more than market price
Use: To avoid repetitive tender, to get
competitive price and to ensure scale of
economy
Rule 89
22. Framework Contract where to apply
PE use Framework Contracts following Rule
89 for repetitive supplies
PE can decide Tenders on lot-by-lot or item-
by-item basis if advantageous.
Rule 15 (3)
23. Forms of Framework contract
Option 1
From single supplier, repetitive supply of
fixed quantity for fixed period and also
for additional delivery
Example:
Stationery and Copying paper for its
estimated requirements over a 12
month period
24. Forms of Framework contract
Option 2
From single supplier, repetitive supply of
approximate quantity (not fixed) for fixed period
Having option for extension or not
Example
Several Government agencies form a group to buy
an indefinite quantity of office appliances over a 12-
month period, using one lead agency to manage
procurement and giving all members of the group
the right to place orders under the Framework
Contract.
25. Forms of Framework contract
Option 3
From several supplier (not single supplier) , repetitive supply of
approximate quantity on lot by lot basis (not fixed) for fixed period
Having option for extension or not
26. Forms of Framework contract
Option 4
From single or several supplier , repetitive supply
of approximate quantity of one or many items for
shorter period
Having no option for extension
27. Forms of Framework contract
Option 5: Transportation
Framework Contracts may be used to
procure transportation Services by
inviting Contractors to tender on item-
by-item or lot-by-lot basis within a
defined period of time not exceeding two
(2) years.
28. QCBS method
Takes into account-
(i) the quality of the Proposal
(ii) the cost of the
Services
Evaluation : The highest
combined scorer
29. FBS method
Appropriate only when-
(i) the assignment is relatively simple
& can be precisely defined
(ii) the budget is fixed
Evaluation : Highest Ranked Technical
Proposal within Budget for Negotiation
30. LCS method
In cases where service is-
(i) standard or routine nature. e.g.-
audits, architectural & engineering
design of non-complex works where
established practice & standards
(ii) cost within the threshold
Threshold: maxm Tk. 50 lakh
Evaluation :
Technically qualified lowest evaluated proposal
invited for negotiation
LCS method
31. SSS method
Applicable:
where rapid selection is essential
where only one firm or individual
consultant has experience of exceptional
worth
for low value small assignments within
threshold (Individual: 10 Lakh Farm: 20
Lakh
Govt Owned or specialized Organization
like BUET, BPATC, BIM, BIAM, ESCB, IIFC,
BIDS, etc
32. SSS method
In case of Downstream Work
Continuation and engagement of initially
selected Consultant, provided that-
-the Consultant performed the initial assignment
satisfactorily
- the need for such downstream assignment was
anticipated in the initial RFP
33. SSS method
Upon issuance of RFP
the Selected Consultant submits a Technical and
Financial Proposal
negotiations between the PEC and the Selected
Consultant
negotiations on all aspects of Proposals (i.e. Technical
and Financial)
34. ICS method
Qualification and experience of Individual
Consultants are paramount
No team of staff required
No additional professional support
required
35. ICS method
May be selected following an EOI
through advertisement
approaching directly by the PE
ICs judged & evaluated on the basis of
academic background
experience in the field of assignment
knowledge of local conditions (as appropriate), as well as
language & culture
The short listed Applicants be interviewed & selected Applicant be
negotiated on fees or reimbursable, the inputs available from PE,
etc.
Sign the contract
