1. GEORGIA DEPARTMENT OF HUMAN RESOURCES
INFORMATION WHICH MAY BE MAINTAINED IN CASE RECORDS
BY COUNTY DEPARTMENTS OF FAMILY AND CHILDREN SERVICES
A. Information the County Department Can Release
1) Contact sheets summarizing information observed or given orally by
Parents and others to the Services Caseworker, except as prohibited
in Section B below.
2) 30-Day Case Plan and Social Study
3) Case Review Forms/Summaries
4) Other Summary Reports prepared by County Department staff
5) Court Petitions and Orders
6) Service Plans, Goals and Objective, and Service Agreements separate
from information in 3 and 4 above
7) Pictures of abuse and neglect (pictures may be viewed by the client and/or
his attorney at reasonable times arranged with the service worker)
Copies will be released at no charge.
B. Information the County Department Cannot Release
1) Any initial or corroborating reports of child abuse and neglect or information
in the case recording quoted from third parties constituting a direct report of
child abuse or neglect.
2) Medical records must be requested from the hospital, doctor, psychologist, or
other agency.
3) School records must be requested from the Local Education Agency.
4) Information from other public and private agencies, including other DHR
agencies, must be requested from the appropriate agencies.
5) Information from privileged sources must be requested from the psychiatrist,
psychologist, minister, or other person.
6) Without written authorization from the person involved, information about a
spouse or other adult family member may not be released.
Upon request, the County Department will release to the parent/guardian a written list of
the primary sources of information for Items B.2 – B.5 and a general statement about the
type of report available from these sources.
PARENT SIGNATURE: ______________________________ DATE:
CASEWORKER: ____________________________________ DATE:
FC_124 JJ Letter (Revised 09/06) Page 1 of 1