Planning for Emergencies - Tips for Reducing Risk The former Director of Energy and Physical Plant for Wake County Public School System discusses best practices and lessons learned in preparing for and recovering from actual incidents that impacted the district.

1. PRESENTED BY:
9/23/2013
DISASTER
PREPAREDNESS:
• Bob Bittner – Professional Services Manager, FacilityDude
and former Director of Energy and Physical Plant for Wake County Public School System, NC
• Matt Lightner – Application Engineer, SchoolDude
REMEDIATION TO RECOVERY

2. Today’s Speakers
Matt Lightner – SchoolDude,
Applications Engineer
Bob Bittner – FacilityDude,
Professional Services
Manager
Former Director of Energy and
Physical Plant at Wake County
Public School System, NC
(149,508 students)

3. Texas plant explosion
Oklahoma tornado Hurricane Sandy flooding
Boston Marathon explosion Mike Stone/Reuters
Photo by christimallia on Instagram

4. $38.7 billion
Photo by christimallia on Instagram

5. 2,651
injuries
528
deaths

6. 6
Planning Best Practices

7. 7
It is not IF something will happen
but WHEN!
Mother Nature
Man Made
Accidents

8. 8
Who is in charge
How will the event be
documented
Identify required resources
Develop processes now

9. 9
Leadership
Clear chain of command
Safety of personnel first priority
Incident stabilization
Property preservation

10. 10
Training
Review and discuss your plan
OSHA
Ask your insurance carrier
FEMA

11. 11
Contracts
Committed contractors
Equipment rentals
Part suppliers

12. 12
Communication
Parents, employees and their
families
Building occupants
Media
Backup plan

13. 13
Documented Maintenance
Equipment asset list
Maintenance task records
Pictures

14. Equipment Asset List

15. Maintenance Task Records

16. Pictures Speak a Thousand Words!
Taken: 9/5/13 @ 9:45AM

17. 17
Technologies
Cell phones
Radios
Tablets

18. 18
Volunteers
Have a plan
Safety

19. “The amount of paperwork is measured
in boxes. It’s not measured in sheets.”
-Judson Freed, director of the Ramsey County, Minn.,
Emergency Management and Homeland Security Agency

20. Then it Happens

21. Aftermath
Assess:
Incident stabilization
Property preservation

22. Aftermath
Document Obsessively

23. Costs Associated with a Disaster

24. Aftermath
Document:
Pictures

25. Work Order System Documentation

26. Aftermath
Document:
Labor Hours

27. Aftermath
Document:
Expenses

28. Labor Rate

29. Aftermath
Document:
Contractors

30. Contracted Disaster Work

31. Aftermath
Document:
Duties

32. Resources
FEMA: http://www.fema.gov/
Training Courses: https://www.fema.gov/training-0
• National Incident Management System (NIMS IS-700)
• Incident Command System (ICS-100)
OSHA:
http://www.osha.gov/SLTC/emergencypreparedness/index.
html
Emergency Management magazine:
http://www.emergencymgmt.com/
Apps: Cargo Decoder, WISER

33. Product Overview
MaintenanceDirect PMDirect
A preventive maintenance
scheduling solution that
helps you schedule
recurring maintenance
tasks, and ensures that
problems are identified
before they become
emergencies.
A work management
solution that simplifies the
work order process from
request to completion –
with the ability to:
Schedule planned
maintenance
Control inventory items
Schedule and coordinate
facility usage
Plan for capital needs

34. Questions?
Thank you for attending the webinar!
Contact:
Bob Bittner
Bbittner@facilitydude.com
SchoolDude Sales Team
sales@schooldude.com
To request a private demo visit:
http://tinyurl.com/SchoolDudeDemo