2. ◦ THANKS TO OUR SPONSORS
2
Web
Sharesoft
Platinum
Silver
Diamond
3. HELLO!
I am Sasja Beerendonk
I help organisations to become a more collaborative business.
@sbeerendonk - s.beerendonk@silverside.com
https://www.silverside.com
7. Productivity Survey
• 83% use separate files for different document versions.
• 42% lose track of which document is the most recent version
• 20% of files are duplicates of files that exist elsewhere in their file system
• Information workers and IT professionals found that they spend an average of
4.5 hours a week looking for documents.
• They are spending half of those 4.5 hours searching for, and not finding, the files
they need.
• Then they spend the other half recreating what they haven’t found.
@sbeerendonk
8. @sbeerendonk
Poll
How many copies of files do you create
when sending a file for review by email
to 4 other people, with 2 review rounds?
a. 4
b. 10
c. 12
d. 52
9. y = r*([FS+MS]+3p*[MS+FS])
number
of files copies
my versions
my versions
back and forth
number
of people
y = r * [ 2+(6*p) ]
number of
revision
rounds
mail and file system
@sbeerendonk
10. # people
#files
1st version
14
1 2 3 4
26
20
28
40
52 2nd version
52
3rd version
104
60
4th version
104
tipping
point
y = r * [ 2+(6*p) ]
@sbeerendonk
13. Share and co-create documents
In-line commenting on files Conversation around files Create versions of
documents, view version
history, track changes
through versions, back to
specific colleague, and date.Real-time collaboration
Real-time joint
viewing and editing
Invite others to a
real-time session
Real-time Chat
@sbeerendonk
17. @sbeerendonk
Poll
Where do YOU store your files?
a. OneDrive, Teams or SharePoint site
b. Fileshare (network drive), Laptop / PC
hard drive
c. USB stick, Phone / Tablet
d. Dropbox, Box, or other external
storage system
e. Other
18. Stop doing: Use fileshares
P:
department
s
HR
marketing
sales
R&D
projects
Re-think fileshares
19. Poll
How do you distinguish different file
versions?
a. Version numbers in file names
b. Moving files to specific folders
c. Dates in file names
d. Descriptions or my name in file names
e. Append ‘Concept’, ‘Final’ to file name
22. The way we work now
• A lot of different apps makes it almost impossible to find the right
file
• Email for conversation, discussion, information sharing, file sharing
• Fileshares and hard drives for file sharing and co-authoring
23. The way we work new
The way
we work
NOW
The way
we work
NEW
28. After I
[anchor],
I will
[Tiny Habit]
◦ A Tiny Habit uses an Anchor.
This is an existing habit.
◦ Use an anchor to trigger a new tiny
habit.
◦ Keep it simple
@sbeerendonk
30. @sbeerendonk
Start doing the way we
work new
• Co-author documents with ease:
• Share files
• Co-edit, even real-time
• Manage versions
• Have conversations about the file
• Have real-time chats
• Do Audio / Video meetings
• Work online or offline on files in a smooth
flow
• Use Office features optimally
@sbeerendonk
31. Demo Teams
◦ Share from OneDrive / Share to Teams
◦ Use Office applications
◦ Use OneDrive Sync
◦ Have a Conversation
◦ Automatic versioning
◦ Publishing (no more changes!)
36. Publishing
◦ Make it final, protect and publish
◦ Prevent people making changes – Protection
◦ Inspect document and remove data
◦ Save as PDF
◦ Share to larger audience
@sbeerendonk