Why the Microsoft 365 Administrator should care about the Power Platform Governance? at Vlad Tech Talks

1. 2020
#Why the Microsoft 365
Administrator should care
about the Power Platform
Governance?
@sarabarbosa

2. Thanks Vlad!
https://vladtalkstech.com/

3. • Brazilian, living in Berlin.
• Love beers, cold weather and beers…
• MCSA, Office 365 MVP since 2011.
• Microsoft 365 Administrator @ Schindler (Berlin)
• You can find me:
• www.sarabarbosa.net
<- LinkedIn
Twitter - >

4. Warning!
I won’t talk about:
• Solutions Overview
• How to deploy Apps/Solutions
• How to create flows / apps
• Virtual Agents
• Usability in general
• Common Data Service
• Gateways*
• Entities configuration
• …

5. Warning! • Most of the content is based on my own
experience...

6. Agenda
• Why do we need PP Governance?
• Administration & Governance
• Power Platform and PBI Admin Center
• PP Usage, Activities and Alerts
• Monitoring & CoE templates

7. Why do we need to take
care of PP?
I am MS365 admin, not
a citizen developer.

8. Why do we need
PP Governance as
MS 365 Admin?

9. ...

10. …We don’t need PP governance…

11. 03.04.2020
12.09.2020
#
Examples of
„Everything under control“

12. 1 - What is wrong of having a workflow with 3 basic steps?

13. 2 – User’s question: Why has my license expired?

14. 2 – IT Support answer

15. 3 - Sorry, something went wrong

16. 4 - Sharing a Power BI Dashboard…

17. So…
Potential information leak.
Through Power BI reports, Connectors… etc
Support cases:
Business users are claiming that a trial license has expired.
Business users are opening support cases related with Flow, PowerApps…etc.
SharePoint Online is down – nobody was able to open SPO Pages or
sites. Throttling!

19. Administration & Governance
• Power Platform Admin Center Overview
• Environment creation – who can create new environments?
• Environment Roles – who can grant role permissions?
• DLP Policies for connectors - who can new DLP Policies?
• Data Gateways – who can install gateways?
• Azure AD Admin Center
• Azure AD Roles
• Licenses Management
• Trial or not trial?
• Free or not free?
• Which Plan has Power Apps, Flow or Power BI?!
• Monitor, Alert and Act

20. What else?
Extra licenses type required.
Administration & Security
• Azure AD
• If you have Azure AD premium -> Conditional Access
• Microsoft Intune
• Can set mobile application protection policies for both Power Apps and Power Automate apps on
Android and iOS

21. How can I start? fundamental steps
• Action plan: Governance - Contoso Action Plan.xlsx
• Power Platform Admin Center
• Environment creation – only for Admins
• Environment Lifecycle – Updates
• DLP Policies for connectors – only for Admins
• Data Gateways – only for Admins
• Azure AD Admin Center
• Azure AD Roles – Define who is going to be D365 Admin or PP Admin
• Licenses Management
• Disable self-service purchase – MSCommerce PowerShell Module
• Trials – keep it or not ?!

22. How can I start? Monitor, Alert and Act
• Power Platform Usage
• Admin Dashboard Custom App – Template
• Power BI Dashboard – Template
• Power Apps Analytics – New PP Admin Portal
• Power Automate (Flow) – New PP Admin Portal
• Audit Logs
• Alert policies
• Monitoring Power Platform using Power Automate

23. 2020
#
DEMO
Get to know PP Admin Center

24. 2020
#
DEMO
Get to know Power BI Admin
Center

25. 2020
#
DEMO
Get to know PP Usage & O365
Activity Alerts

26. 2020
#
DEMO
Monitoring & CoE templates

27. Power Automate – Flow Templates

28. New PowerApps, Flows and Connectos – mail
Template

29. Apps - Templates

30. Center of Excellence
Toolkit
• Download here now
https://aka.ms/COEStarterKit
Step Scenario Toolkit Component
Secure DLP Editor 1. Canvas App - DLP Editor
Monitor Flow templates to collect data into
CDS
Power BI Dashboards
2. CDS Entities​: Environments, Apps,
Flows…
3. Flow - Sync resources template
4. Flow - Sync audit logs
5. Power BI Dashboard
6. Custom Connector for Office 365
Audit Logs
Alert & Action Maker and Admin notification via
Flow templates (Compliance request)
Admin Model Driven App facilitates
app audit process
7. Canvas App - Developer
Compliance Center
8. Flow - Compliance detail request
9. Model Driven App - Business
Process Flow for Auditing
resources
Nurture App catalog
Welcome email, Internal community
channel links
10. Canvas App - App Catalog
11. Flow - Welcome Email

31. References
Feature Description
Help + support Get a list of self-help solutions or create a support ticket for technical support. More information: Get
Help + Support
Analytics Get a detailed view of key metrics for Power Platform apps. More information: Common Data Service
analytics
Environments View, create, and manage your environments. Select an environment to see details and manage its
setting. More information: Manage environment settings
Data integration More information: Integrate data into Common Data Service
Data Gateway More information: Set up data transfer between on-premises data and cloud services
Data policies More information: Create and manage data loss prevention policies.

32. References
Governance Whitepaper:
https://download.microsoft.com/download/c/3/c/c3c81766-e040-468d-9217-
d215628f5824/Power%20Platform%20Admin%20and%20Governance%20Whitepaper.pdf

33. 03.04.2020
12.09.2020
#
Thank you!