Show how to use MS word-2010 and description about its tab

2. 1.
• Overview of Microsoft Office-2010
• Introduction to Word-2010
2.
• File Option
• Home Tab
3
• Insert Tab
• Reference Tab
• View Tab
4
• Page Formatting
• Mailing

4. Overview Of Microsoft Office-2010
• Microsoft Office 2010 (codenamed Office 14) is a version of the Microsoft Office productivity
suite for Microsoft Windows. It is the successor to Microsoft Office 2007 and the predecessor to
Microsoft Office 2013. Office 2010 includes extended file format support, user interface
improvements, and a changed user experience. A 64-bit version of Office 2010 is available, but
not for Windows XP or Windows Server 2003. It is the first version of the productivity suite to
ship in both 32-bit and 64-bit versions.
• On April 15, 2010, Office 2010 was released to manufacturing; the suite was subsequently made
available for retail and online purchase on June 15, 2010. Office 2010 is the first version to
require product activation for volume licensing editions. Unlike previous versions of the
productivity suite, every application in Office 2010 features the ribbon as its user primary user
interface. Mainstream support ended on October 13, 2015; extended support ends on October
13, 2020.
• Office 2010 marks the debut of Office Web Apps, online versions of Word, Excel, PowerPoint, and
OneNote that work in web browsers. Office Starter 2010, a new edition of Office, replaced the
low-end home productivity software, Microsoft Works. Office Mobile 2010, an update to
Microsoft's mobile productivity suite, was released on May 12, 2010 as a free upgrade from the
Windows Phone Store for devices running Windows Mobile 6.5 and a previous version of Office
Mobile.
• As of December 31, 2011, approximately 200 million licenses of Office 2010 have been sold.
Microsoft reportedly discontinued sales of Office 2010 on January 31, 2013.
• Office 2010 is the last version of Microsoft Office to run on Windows XP, Windows Server 2003,
Windows Vista and Windows Server 2008, as its successor, Office 2013, does not support these
operating systems.

5. 1 Use the Windows Start button
2 Use a desktop shortcut
3 Used Most Frequently Used Programs on left
side of Start Menu
4 Right-click a Word document and left-click to
open
5 Double-click a document already created in
Word

6. Ruler
Vertical
Scrollbar
Insertion
Point
Quick Access
Toolbar
Title Bar
Tabs
View Buttons

7. • The Quick Access
Toolbar provides us
with access to
commands we
frequently use. By
default Save, Undo and
Redo appear in the tool
bar.
• Title Bar displays the
title of document on
which we are currently
working.
Quick Access
Toolbar
Title Bar

8. • Microsoft brought back
the File tab with Office
2010. (Office 2007 had
a Microsoft Office
button for file
handling.)
• By this tab we can save,
open, close and use
many other options.

9. • Depending upon the
action you are taking,
the insertion point can
take on many different
forms. When you are
inserting text, it is an I-
beam.
Insertion Point

10. • Horizontal & Vertical rulers are used
to align text, graphics, tables and
other contents in document.
• The Ruler may or may not be turned
on. If you don’t see the Ruler, click on
the View Tab.
• Then click beside Ruler. This will turn
it on.
• The ruler above shows a 6.5-inch
typing area.
Ruler

11. Scroll Bars
Just like with any program (including Internet Explorer), the Scroll Bars
allow you move left to right or up and down.
Moves the window up or down
Moves the window left to right
Vertical Scroll Bar
Horizontal Scroll Bar

12. View Buttons
Five different views are available
(shown above, left to right
order):
• Print Layout
• Full Screen Reading
• Web Layout
• Outline
• Draft
• The Zoom Slider enlarges
the current view to read
what is on the screen. It
DOES NOT change text size
permanently.
Zoom Slider

13. THE HOME TAB

14. Clipboard
Font
Paragraph
Styles
Editing

15. • The Microsoft Office Clipboard allows us to
copy multiple text and graphical items from
Office document or other programs and
paste them into other office document.
Clipboard Group

16. Clipboard Group
Format Painter
 Format Painter is a multi-
step process. We can
select the text whose
format we want to use
and then click the Format
Painter button, that
copies the format to the
clipboard.
Shortcut Key:-
Ctrl + Shift + C
Cut, Copy and Paste
 The cut, copy and paste
commands allow us to
copy or remove an item
from one place and put it
into another.
Shortcut key :-
Cut:- Ctrl + X
Copy:- Ctrl + C
Paste:- Ctrl + V

17. Clipboard Group
Paste Preview
 When a styled piece of text is copied, Paste
Preview in Word 2010 gives us a variety of
option:-
 Keep Source Formatting
 Merge Formatting
 Keep Text Only

18. Font Group
Font
Bold
Italic
Underline
Strikethrough
Subscript/
Superscript
Text
Effects
Text Highlight
Color
Font
Color
Clear
Formatting
Change
Case
Grow/
Shrunk
Font
Font Size

19.  Font:- It Specifies the text font.
 Font Style :- This specifies font style i.e.,
Bold, Italic.
Font Size:- It specifies font size in points.
Font Color:- It specifies the color of the
selected text.
Underline:- Enable the user to underline
selected text and color the underline.
Font Group

20. Paragraph Group
Multilevel
ListNumbering
Bullets
Alignment Line
Spacing
Shading
Indentation
Short
Show/
Hide

21. • Bullets & Numbering:- The lists in MS Word-
2010 allow us to format and organize text
with numbers, bullets or in an outline.
• Sort:- We can quickly and easily sort the text
of bulleted or numbered list alphabetically or
numbers in sequence.
• Alignment:- It align the text to left, right or
center.
• Indentation:- It determines the distance of
paragraph from margin.
Paragraph Group

22. • Styles are an efficient way to define the
appearance of various text elements in our
document (e.g., heading, captions, body
text).
• Templates allow us to apply preformatted
styles to an entire document.
Style Group

23. Editing Group
This helps in Find, Replace the any word in
document.

24. THE INSERT TAB

25. Pages
Tables
Illustrations
Links
Header &
Footer
Text
Symbols

26. I. Cover Page:- Word 2010 makes it easy for
us to customize the look of our documents
with cover page option.
II. Blank Page:- Insert blank page in document.
III. Page Break:- Word 2010 inserts a page
break when we reach the end of the
document.
Pages

28. • Insert Table:- Insert the table through gallery of
preformatted tables or through insert table
dialog box.
• Draw Table:- We can draw complete table as per
our specification through this feature.
• Excel Worksheet:- By this option we can enjoy
all the feature of MS Excel in word document.
• Apart from these we can design the tables, color
them and format them using Table tools
appearing after inserting a table.
Tables

29. Table
Design
Shading
& Border Draw
Table
Layout

30. • Picture:- This enables user to insert picture in word
document and format them.
• ClipArt:- ClipArt is a collection of images, both line &
art pictures, that we are free to use in word Picture.
• Shapes:- We can add one or multiple shapes to our
document it includes, geometric shapes.
• Smart Art:- Smart Art graphic is visual representation
of our information that we can quickly and easily
create choosing from different layouts.
• Chart:- In MS WORD-2010, we can insert many kind
of data chart an d graphs, such as pie chart Etc.
Illustrations

31. Picture
ClipArt
Shapes
Smart Art Chart

32. • Helps user to insert hyperlinks, cross references
and bookmarks so that one can quickly return to
a specific part of document.
• Hyperlinks is a reference in document to an
external or internal piece of information.
• Bookmark identifies a location or a selection of
text that we name and identify for future
reference.
• Cross Reference within the text may refer the
reader from one part of document to another.
Links

33. Cross-reference
Bookmark
Hyperlink

34. • This helps in inserting text or graphics in headers
and footers. For example – page numbers, time and
date, a company logo, the document title or file
name, or the author's name. These are areas in the
top, bottom, and side margins of each page in a
document.
Header & Footer

35. Add
Header &
Footer
Add graphics
and
preformatted
text elements
Navigate b/w
headers and
footers
Create a
different
Header/Footer
on Different
PagesInserting
Header &
Footer

36. • Text Group:- This provides options for working with
WordArt, Quick Parts, Drop Caps, Text boxes, Signature line,
Date and Time etc.
• Symbols and Special Characters:- This provides option for
working with Special characters are punctuations, spacing, or
typographical characters that are not generally available on
the standard keyboard.
Text & Symbol Group

37. To Insert
Text Box
Quick Parts
allows to add
preformatted
portions of
text
Adding
WordArt
Drop Cap are
the giant
letters that
begin the first
paragraph of a
chapter or
document.
Signature Line
provides
authenticity,
integrity, and
origin of our
document by
adding a digital
signature to
the document.
Insert Date &
Time
Object can be
created as a
linked or
embedded object
from any program
that supports
linked or
embedded
objects.

38. Pre-formatted
Equations
Insert
Symbols
Insert your
Own
Customized
Equation

39. THE REFERENCES TAB

40. 1. Table of Content:-Table of Contents provides a gallery of automatic table
of contents styles.
2. Footnotes:-To insert a subsequent Footnote/endnote, press CTRL + ALT + F
or CTRL + ALT + D respectively. By default, Word places footnotes at end of
each page and endnotes at the end of the document
3. Citations & Bibliography:- Citation is a reference to a published or
unpublished source and Bibliography is list of sources, usually placed at
the end of a document, that one has consulted or cited in creating the
document.
4. Captions:- A caption is a numbered label, we can add to a figure, a table,
an equation, or another object.
5. Index:-An Index lists the terms and topics that are discussed in a
document, along with the pages that they appear on. To create an index,
we mark the index entries by providing the name of the main entry and the
cross-reference in our document, and then the index is built.
6. Table of Authorities:-TA lists the references in a legal document, along with
the numbers of the pages the references appear on.

41. 1. Table of Contents 2. Footnotes
3. Citations & Bibliography 4. Captions
5. Index 6. Table of Authorities
1
2 3 4 5 6

42. THE VIEW TAB

43. The Options in View Tab are:
1. Document Views
2. Show/Hide
3. Zoom
4. Window
5. Macros
1 2 3 4 5

44. 1. It is a default
document view that
shows doc. in a form
similar to how it will
look in print,
including
headers/footers.
1 2 3 4 5
2. This is for onscreen reading and
proofing that allows us to highlight
and insert comments but limits our
ability to type into the document.
3. This view shows how the
page will look as a web page.
4. This view
allows us to
see /create
an outline
of our
document’s
headings.
5. This view focuses on text, Page breaks are shown as a
dotted line, and headers and footers aren’t shown at all.

45. 1. A tool for setting
margins and tabs, the
ruler spans the top of
our document.
2. Are helpful if we are placing
images But not if we are working
with text only
3. This is an alert bar that
appears only when a
document poses a potential
security risk
5. Helpful for
jumping from
one document
page to
another
without having
to scroll.
4. This shows an outline of our document’s headings on
the left of the window and helps us visualize a
document’s structure.
1
2
3
4
5

46. The Options in View Tab are:
1. Zoom
2. 100%
3. One Page
4. Two Pages
5. Page Width
1 2
3
4
5

47. 1. This opens new window
that shows document we
are currently working in,
allowing us to view two parts of the same document
at once.
2. This arranges multiple windows so we can view
them at the same time.
3. This does same thing as New Window, but it fits two
views of our document into one window.
4. This arranges two windows next to each other.
1
2
3
4
5
6
7

48. 5. This is used in the case when we scroll in
one window in side-by-side view, the other
window scrolls the same amount, making it
easy to compare two documents.
6. This resets the position of the current
window in use.
7. It is used to switch between different
windows.

49. • Macro is an advanced feature that speeds up editing or formatting by enabling a
user to record sequences of menu selections that we choose so that a series of
actions can be completed in one step.
Typical uses for macros are:
• To speed up routine editing and formatting.
• To combine multiple commands.
• To automate a complex series of tasks.
Macros Group
Running A
Macro
Macros
Recording A
Macro

50. THE PAGE LAYOUT TAB

51. 1. A Document Theme is a set of
formatting choices that include a set
of theme colors, a set of theme fonts
(including heading and body text
fonts), and a set of theme effects
(including lines and fill effects). When
applying a Theme we can choose to
apply only one, or any number of
these elements.
2. Theme Colors contain four text
and background colors, six accent
colors, and two hyperlink colors.
3. Customize Theme Fonts contain
a heading font and a body text font.
1
4. Theme Effects are sets of lines and fill effects to be used in the
document theme.
2
3
4
Theme Group

52. Customize Font
Customize a Theme
Color
Apply Theme
Effects
Apply Theme in a
Document

53. 1. Margins These define the amount of white
space that appears at the top, bottom, left, and
right edges of our document.
2. Orientation One can choose either
Portrait (vertical) or Landscape
(horizontal) orientation for all or part of
our document.
3. Paper comes in a variety of sizes.
Default Settings is 8 ½ *11 paper.
5. One can insert a manual page break in
a document and even can set options to
control where Word positions automatic
page breaks.
4. Columns:-These help to separate sections
of document when creating a Newsletter
or Bulletin.
1 2
3
4
5Page Setup
6
7
7. One can use the Hyphenation feature to insert optional or non-breaking
hyphens and set maximum amt. of space allowed between a word and the right
margin.
6. Add Line Numbers in the margin
alongside of each line of the
document

54. Margins
Orientation

55. Paper Sizes
Page Break
Columns
Hyphenation

56. 1. A watermark is a translucent
image that appears behind the
primary text in a document
2. Page Color enables user to fill the
page color.
3. To border the page.
1
2
3
Page Background Group

58. Dialog Box
Launcher
1. Indent : To set the distance of
the paragraph from either the
left or the right margin.
2. Spacing : The vertical space between
the lines of text in a paragraph.
1 2
Paragraph Group

59. 1. To wrap text around a Picture or Drawing
object or Table etc.
2. Change the way text wraps around the
selected object.
3. Bring the selected object forward
so that it is hidden by fewer objects
that are in front of it
5. Show the Selection Pan to help to
select objects and change their order and
visibility.
4. Bring the selected object Backward so
that it is hidden by fewer objects that are in
front of it
Arrange
7. Group objects together so that they
can be treated like as one object.
6. Align the edges of multiple
selected objects.
1
2 3 4 5 6
7
8
8. Rotate or flip the selected objects.

60. THE MAILING TAB

61. 1 2 3 4 5
This group has the following options:
1. Create 4. Preview Results
2. Start Mail Merge 5. Finish
3. Write & Insert Fields

62. Create Group
1 2
1. Envelopes
Address on the envelope can be printed, as well as
saved so that we can reuse it. Word stores the
address to insert the return address in an envelope,
label, or other document.
2. Bring the selected object Backward so
that it is hidden by fewer objects that are in
front of it

65. • We use mail merge when we want to create a set of
documents, such as a form letter that is sent to many
customers or a sheet of address labels.
• A set of labels or envelopes : The return address is the same
on all the labels or envelopes, but the destination address is
unique on each one.
•A set of form letters, e-mail messages, or faxes :The basic
content is the same in all the letters, messages, or faxes, but
each contains information that is specific to the individual
recipient, such as name, address, or some other piece of
personal data.
•A set of numbered coupons: The coupons are identical except
that each contains a unique number.
Mail Merge Group

66. Mail Merge Group
Command Groups for
Mail Merge are:
1. Start Mail Merge
2. Write & Insert Fields
3. Preview Results
4. Finish
1
2
34

67. The mail merge process entails following steps:
(I) Set up the main document. It contains text and graphics that are the same for
each version of the merged document.
(ii) Connect the document to a data source. A data source is a file that contains
information to be merged into a document.
(iii) Refine the list of recipients or items. Word generates a copy of the main
document for each item, or record, in the data file. Example - In a mailing list, we can
generate copies for only certain items in our data file or choose which items
(records) to include.
(iv) Add placeholders, called mail merge fields, to the document. When we perform
the mail merge, The mail merge fields are filled with information from our data file.
(v) Preview and complete the merge. We can preview each copy of the document
before we print.
Mail Merge Group

70. THE PRINT TAB

71. Print
Preview
Select
Printer
Print
Settings

73. • www.go.microsoft.com
• www.google.co.in
• www.wikipedia.org

74. THANK YOU