Presentation at the Master Course in Life Sciences , module A1: Innovation and Knowledge Management, October 18 2011 in Spiez.The Master of Science (MSc) in Life Sciences is offered in cooperation with four Swiss universities of applied sciences.

1. Information andKnowledge Sharing Part Two: Sharing knowledge

2. Document Management Platforms Confluence Microsoft Share Point E-Collaboration Tools Google Docs, Dropbox E-Learning Tools atUniversities Adobe Connect content 15.10.2011

3. Wikis Mediawiki for collaboration Tools for Knowledge Sharing: SocialTagging Connotea, Delicious, CiteUlike Tools for Knowledge Sharing: Organizing References andCollaboration EndNote, Citavi, Zotero Content 15.10.2011

5. Manypeoplecollaborating in groupsusethe same documents, createnewones, makechanges in existingdocuments

6. Documentsareused in different places (office, athome, on theway…) and all groupmembersneedaccessfromthere

7. Howtobesure, thateverybodyusesthelatestversion? Howtopreventfromchaos?The challenge of Document Management 15.10.2011

9. Enterprise search

10. Document Management andArchiving

11. Central repository

12. Version control of documents

13. Collaboration

14. Access Control

15. Check in / check out of documents

16. Calendar, To do list, blog…

17. WebCMS (for Intranet)Documentmanagement in InstitutionsExample: Share Point 15.10.2011

19. For projectdocumentation

20. For collaboration in projectteams – also withexternalpartners

21. For the Intranet in additionto a fileserver (or in order toreplacethefileserver)Example: Share Point @ ETH-Bibliothek 15.10.2011

22. Sharepoint in project e-rara.ch 15.10.2011

23. Documentmanagementwithsharepoint 15.10.2011

24. SharePoint on iPad 15.10.2011

26. Accessiblefromeverywhereatanytime

27. Easy sharingwithcolleagues

28. Needs more time andresources

29. Structureisless flexible thanwithfolders on a fileserverPros andConsof SharePoint

30. Web basedservices: Google Docs E-Collaboration 15.10.2011

32. Upload andgiveaccesstoexistingdocuments in different formats:

33. Documents (.doc, .docx, .rtf, .odt)

34. Presentations (.ppt, .pps)

35. Spreadsheets (.csv, .xls, .xlsx, .ods)

36. PDF Files

37. Create andsharenewdocuments in Google Documentformat

38. www.docs.google.comCollaborationwith Google Docs 15.10.2011

39. 15.10.2011 13 Fusszeile

41. But isit save enough? Wouldyou save importantdocuments on Google Docs?

42. Free, but youneed an account

43. Business solutionsareavailableGoogle Docs 15.10.2011

45. Synchronisation withmanydevices

46. Public Folders

47. Sharing documentswithspecificpersonsorwiththeworld…Dropbox 15.10.2011

48. Public folder

49. Dropboxasvirtualfolder

50. DropBox in iPad 15.10.2011

51. Sharing documents/Folders 15.10.2011

52. Tools used in thecontext of e-learning E-learningand E-Collaboration 15.10.2011

54. Manyuniversities (also ETH) areusingMoodle

55. Tosharedocuments (teacher-student; student-student; student-teacher)

56. Tocreateandorganize a schedule

57. Tostay in contactandtodiscuss (chat, blog)E-Learning withmoodle 15.10.2011

58. 15.10.2011 22 Fusszeile

60. For membersandstudents of Swiss Universities

61. Login andauthentificationwithShibboleth

62. Supports thefollowingformats:

63. *.ppt, *.pptx, *.flv, *.swf, *.pdf, *.gif, *.jpg, *.png, *.mp3, *.html, or *.zip

64. Collaborationonlywith registered members of Swiss universitiesAdobe connect 15.10.2011 23

65. 15.10.2011 24 Fusszeile

66. Webinarwithadobe Connect 15.10.2011 25

68. Web conferences (Webinars)

69. Screensharedesktopapplications

70. Access is limited to a smallgroupofperson (Switch AAI)Usecase Adobe Connect @ switch 15.10.2011

72. Adobe Connect

73. WimbaClassroom

74. Dimdim

75. Elluminate

76. Vitero

77. http://www.net.ethz.ch/services/e-collaboration/produkte/evaluation

78. WithenglishreportE-Learning andCollaboration Tools 15.10.2011

79. Wikis ascollaborationtools Wikis 15.10.2011

81. Definition: Wikipedia…Wikis 15.10.2011

83. Principallypages in HTML

84. Accessiblefromanywhere

85. Login required for editingandwriting

86. Access control for reading

87. Wikipediaasmostfamousexample for a wikiWiki 15.10.2011

89. Documentationplatformis a Wikimediainstallation

90. The same toolasWikipedia

91. All membershavetherighttoeditandwrite

92. Noaccess for externalpersons (so far)Example: Wiki for Inetbib 15.10.2011

93. 15.10.2011

94. PB Works: http://pbworks.com Other Wikis 15.10.2011

95. Sharing information

96. SocialTaggingorSocialBookmarking Sharing information 15.10.2011

100. Flickr for photos

101. Youtube for videos

102. Last.fm for music

103. Blogs

104. Technorati

105. Inside singleblogs (http://blogs.ethz.ch/innovethbib)

106. Delicious for bookmarks of internetresourcesWhere tags areused? 15.10.2011

107. SocialTaggingwithdelicious 39

108. Stacks – collectionsof links 15.10.2011

110. Web pages

111. Online documents of anykind

112. Creatingstacks

113. Youcan also shareyour tags withthecommunityorwithinyournetwork

114. Create andexpandyournetwork

115. Share links andstacks

116. Subscribetotags (?)Delicious for collaboration 15.10.2011

117. Reference managementsoftware 15.10.2011

119. software for scholars and authors

120. to use for recording and

121. utilising bibliographic citations (references)Reference managementsoftware 15.10.2011

122. Reference managementsoftware 15.10.2011

123. RefWorks(www.refworks.com), developed in 2001 by a business unit of ProQuest, is a web-based RM that requires a fee-based license. Individuals can purchase a subscription (100$/year), but institutional accounts provide more options and features. Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html RefWorks 15.10.2011

124. RefWorks 15.10.2011

126. Import toRefWorks

127. Organizeyourreferences (creatingfolder)

128. Create a bibliography

129. Write-N-CiteSee: Tutorial(ppt) RefWorks 15.10.2011

131. Works on Windows only (actually)

132. Highlyintegrated in Browser (Citavi Picker) and Microsoft Word

133. Commercial product, freedemoversionavailable

134. www.citavi.comcitavi 15.10.2011

135. 15.10.2011 49 Fusszeile

136. 15.10.2011 50 Fusszeile

137. 15.10.2011 51 Fusszeile

139. http://www.citavi.com/de/screenshots/07_publikationsassistent_978.html

140. Video (in German): Whatcan I do withCitavi?

141. http://www.citavi.com/de/support/anim/tour/Rundreise.htmlReference managementwithcitavi 15.10.2011

143. Probablytheleadingbibliographicsoftwareproduct on themarket.

144. EndNote, EndNoteWeb (comparison)

145. Manyconnectionfilestodatabasesandcataloguesareavailable

146. Highlyintegratedwith Web of Knowledgeand Microsoft WordBIBLIOGRAPHIC MANAGEMENT SYSTEMS (BMS): ENDNote 15.10.2011

148. Output stylescanbedefined

149. Citewhileyou Write (CWYW) in Microsoft Word andcreate a bibliography

150. Tutorial for Endnote:

151. http://www.ethbib.ethz.ch/service/endnote_e.html

152. Video tutorialby ThomsonHowtoworkwithendnote 15.10.2011

153. Save fromWoSto Endnote Save to EndNote Web EndNote RefMan ProCite

155. So fartheycan not beused for collaboration

156. ConnoteacontainscollaborationelementsReference Management andcollaboration 15.10.2011

158. Free online reference management for all researchers, clinicians and scientists

159. By Nature Publishing GroupConnotea 15.10.2011

161. Easily share references with colleagues

162. Access references from any computer

163. Easy to use. Start creating your library today connotea 15.10.2011

164. SocialTaggingwithconnotea 59

165. Save itemsfromthelibrarycatalog Forward resultto Connotea EndNoteLocal Deli.cio.us andothers…

166. Zotero (www.zotero.org), developed in 2006 is a free, open source plug-in for the Firefox browser. Once installed, the user simply clicks on an icon in the address bar to save the citation information in one's library without navigating away from the web page. At present, Zotero has an alpha version of an independent desktop client, Zotero Standalone, which will work on Mac OS, Windows, and Linux, offering independence from the Firefox browser. Zotero 15.10.2011

168. to store web-page snapshots and

169. other electronic objects.

170. Through a separate add-on, it also allows citation in text

171. http://www.zotero.org/support/screencast_tutorialsZotero

172. Zotero 63

173. CiteULike (www.citeulike.org), developed in 2004 and sponsored by Springer Science and Business Media, is a free online RM. CiteULike'sprimary intention is to act as a social networking tool by letting users search for related articles or helping users to connect with researchers who have similar interests. CiteULike 15.10.2011

174. Citeulike: Myciteulike 65

175. CiteUlike: Groups 66

176. Mendeley (www.mendeley.com), was developed in 2008 by a Web 2.0 start-up. Mendeley offers a free package with the option to upgrade for more individual and shared storage space. Mendeleywas modeled after Last.fm. Like the social networking music site, it provides recommendations based on one's interests It offers both a desktop and web version, with Mendeley Web giving users access to social features such as sharing references with other users or discovering research trends Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html Mendeley 15.10.2011

177. Mendeley 15.10.2011

180. Comparetheresultswith Google Scholar

181. Quantityand Quality of results?Exercices 15.10.2011

182. Savingandorganizinginformation Choose a platformor a tool for yourgroup (Citavi, EndNote, Delicious, Zotero, CiteUlike, Mendeley, RefWorks…) Save interestinginformation (articles, web sites etc.) andorganizeit (tagging) Share itwiththemembers of yourgroup Evaluate anddiscusstheexperience Withthetool Exercises 15.10.2011

183. 15.10.2011 Thankyouforyourattention! Contact: rudolf.mumenthaler@library.ethz.ch http://blogs.ethz.ch/innovethbib www.twitter.com/mrudolf http://ch.linkedin.com/pub/rudolf-mumenthaler/17/5/290 www.facebook.com/ETHBibliothek www.slideshare.com/ruedi.mumenthaler