2010 institute Minute Schedule

2010 Rotary Institute
Minute Schedule

RI Director John T. Blount, Convener
PDG Brad Howard, Institute Chair

Executive Committee: Rod Belton, Jan Lindsay, Brenda
Cressey, Bill Mayhood, Candy Pierce, Pam Russell, Hal
Darcey, Mark Von Hoetzendorff, Joan Firkins, Wyn Spiller ,
Sally Gray, Arlene Greenberg.

Send corrections or changes to Michael J. Fish FINAL
at mfish@fishandsnell.com
Send copies to your Deparrtment Heads.

2010 ZONE INSTITUTE MINUTE SCHEDULE FINAL

# Start Time End Time H:MM Function # Audience Room Coordinator Presenter / Speaker Setup / GDR - BEO# A/V - Committee Hotel Misc Notes

1 SUNDAY, September 26th

See GETS/GNATS
Educational Exec.
2 12:00 PM 6:00 PM 6:00 GETS/GNATS Minute Schedule for
Committee
additional information

3 MONDAY, September 27th

See GETS/GNATS
4 6:00 AM 10:30 PM 16:30 GETS/GNATS Minute Schedule for

Rosemary Aragon, Ian
5 9:45 AM 10:45 AM 1:00 Education / Hyatt Pre-Con Meeting 30 Executive Boardroom George Wheeler
Ring

DGE’s (one at a time),
5 armless chairs
6 7:00 AM 1:00 PM 6:00 DGE Filming 5 Clark, Gardner, Blount, Balsam Terri Clark NA power outlet NA
1 1.5' x 6.0' table
W. Spiller

Meal Guarantee Due Ken Moulton, Rod
7 5:00 PM
Thursday Dinner & Brad

8 TUESDAY, September 28th

See GETS/GNATS

10 8:00 AM
Friday Breakfast & Brad

11 12:00 PM
Friday Lunch & Brad

Grand Ballroom (all Ken Jacobs &
12 1:00 PM 11:30 PM 10:30 Load-in
sections) Brian Moore

Meal Guarantee Due Helene Kalfuss,
13 5:00 PM
SIG/DRL Dinner Rod & Brad

3 - 3 X 6 Tables with six Assemble in Madrona;
14 2:00 PM 6:00 PM 4:00 Hospitality Bags Storage & Assembly Madrona Bob Lovely NA NA NA
chairs Move to Spruce at 6 pm

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15 WEDNESDAY, September 29th

See GETS/GNATS

Meal Guarantee Due Art Harrington, Rod
17 8:00 AM
Major Donor Breakfast & Brad

Z I Committee & Hotel Need two power
18 10:00 AM 12:00 PM 2:00 Pre-Conference Meeting 25 Regency Ballroom C Wyn Spiller Hyatt's Ian Ring U - Shape NA See room layout plan
Management strips

19 12:00 PM
Saturday Lunch & Brad

20 2:00 PM 3:00 PM 1:00 AIDEs Orientation #1 30 Aides and partners Regency Ballroom C Rod Belton/Jim Aslin NA U - Shape NA NA See room layout plan

21 5:00 PM
Saturday Dinner & Brad

22 THURSDAY, September 30th Location - RI Headquarters

Exec.Comm./Operations Committee Brad Howard/Joan Need four power
23 7:00 AM 8:00 AM 1:00 30 Z I Committee Maple NA Modified hollow square Coffee Service See room layout plan - Coffee Service
Mtg Firkins/Wyn Spiller strips

24 10:00 AM 6:00 PM 8:00 Outer Village vendors and booths open Brian Beagle Various

Grand Ballroom North Roz Cooper Kathy Refer to Outer Village
25 10:00AM 07:00PM 9:00 2010/2011 Registration Desks open General NA NA NA
Foyer Johnson layout

2010 Check-in Desk open
2011 Event Registration Desks' Open - Grand Ballroom North Refer to Outer Village
26 10:00 AM 7:00 PM 9:00 General Various NA NA NA
Institute, Convention and Past officers Foyer layout
Reunion

27 11:00 AM 12:00 PM 1:00 Aides Orientation #2 30 VIP Aides & partners Maple Jim Aslin Rod Belton/Jim Aslin Modified hollow square NA NA See room layout plan

28 1:00 PM 3:00 PM 2:00 SAA Orientation Mtg. 25 SAA Spruce Gene Hernandez

RID John Blount,
29 2:30 PM 4:00 PM 1:30 SIG / DRL Orientation 130 DRLs/SIGS Regency Ballroom A -D Helene Kalfuss Rounds Refer to tab below Refer to tab below Refer to room layout plan in Tab 8B
Helene Kalfuss
Bloiunts, Ray, Carl-
30 3:45 PM 4:30 PM 0:45 Rehearsal for Opening Ceremony Wilheim, Ravi, Blair, Grand Ballroon Brad n/a
Coble

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Klinginsmith, Blounts and Grand Ballroom East
Klinginsmiths,
31 4:30 PM 4:45 PM 0:15 Boyds arrive for DGE 6 Foyer (stairs from Gene Hernandez None NA NA NA
Blounts, Boyds lobby)
photograph

32 5:00 PM 6:00 PM 1:00 VIP/Senior Leader's Reception 45 Chairman's Suite Cindy Sekkel By invite only

Patch Foyer
General Reception and "Pre Flight Grand Ballroom East
33 6:00 PM 7:00 PM 1:00 600 General Nina Clancy NA Hotel to provide layout house speakers to Five No host bars
check-in" Foyer
Grand

34 6:50 PM 7:00 PM 0:10 Doors Open Ron Sekkel

Session #1 DINNER
Linda Coble, Terri
35 7:00 PM 9:50 PM 2:50 * Focus - Adapting to Change 600 General Grand Ballroom A - H Nina Clancy Rounds Refer to tab below Refer to tab below See tab #1 Thursday Dinner below
Clark, Ray Klinginsmith
* Balloon Transition to India

Sal Briguglio, Nina Transition to India
36 9:50 PM 11:00 PM 1:10 Village Grand Opening & Dancing 300 General Grand Ballroom I - K Disc Jockey See layout NA NA
Clancy DJ in The Village

37 FRIDAY, October 1st Location - India
Exec.Comm./Operations Committee Brad Howard/Joan Need four power See room layout plan
38 7:00 AM 8:00 AM 1:00 30 Z I Committee Maple NA Modified hollow square Coffee Service
Mtg Firkins/Wyn Spiller strips Coffee Service

2011 Event Registration Desks' Open -
Grand Ballroom North Roz Cooper Kathy Refer to Outer Village
39 7:00 AM 5:00 PM 10:00 Institute, Convention and Past officers General Various NA NA
Foyer Johnson layout
Reunion

Session #2 - Breakfast
Bruce Aylward, Ravi
40 8:00 AM 9:30 AM 1:30 * Focal - World Health 600 General Grand Ballroom A -H Ken Moulton Rounds Refer to tab below Refer to tab below See tab #2 Friday Brkfast below
Ravindran
* Includes RI Financial Report
41 9:30 AM 9:45 AM 0:15 Room Transition Gene Hernandez
Carl-Wilhelm
Stenhammar, John
Session #3 - Polio Eradication - Past, Regency Ballroom A - See Tab
42 9:45 AM 11:25 AM 1:40 550 General Anil Garg Osterlund, Ravi Theatre Refer to tab below Refer to tab below
Present, Future G #3 - Friday Morning
Ravindran & Jennifer
Jones


Session #4 Grand ballroom I - K & Sal Briguglio, Mike Selected Project Exhibitors to have no
54 11:40 AM 12:30 PM 0:50 NA General See Village Schedule See layout NA NA
Village Square Activity North Foyer Hannigan more than 10 minutes each

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Session #5 LUNCH
Cheryl Scott
* Includes TRF Recognition
55 12:30 PM 2:00 PM 1:30 600 General Grand Ballroom A - H Ken Moulton Art Harrington & Bob Rounds Refer to tab below Refer to tab below See tab #5 Friday Lunch below
* Includes Balloon Transition to Latin
Kings, Norb Murray
America

Transition to Village/Off Site Departure
56 2:00 PM 2:15 PM 0:15 Gene Hernandez
by Bus from Lower Level

Session 6
Grand ballroom I - K & Sal Briguglio, Mike
57 2:00 PM 5:00 PM 3:00 Village Square Activity General See Village Schedule See layout NA NA
North Foyer Hannigan
Focus - World Health

Lower Level
Coordinate with Signage and SAA for
58 2:15 PM 2:30 PM 0:15 Departure by Bus to Off Site Events 50 Off Site Registrants Motorcoach Departure Don Gregory NA NA NA NA
quick identify of departure point
Area

59 2:30 PM 3:30 PM 1:00 2011 Institute Mtg w/ RIDE Ken Boyd 12 Maple

Session #7
60 2:15 PM 5:00 PM 2:45 NA General NA Don Gregory Seattle BioMed; PATH NA NA NA Needs????
Outside coordinate events

Session #8a Kathy Johnson and Cash bar to located in Regency Foyer
61 6:00 PM 10:00 PM 4:00 40 PDGs Regency Ballroom A-D NA 4 Rounds of 10 NA NA
Class Reunion Dinners Class Coordinators and shared with SIG/DRL

Session #8b
62 6:30 PM 9:30 PM 3:00 110 SIG/DRL Cedar Ballroom A & B Helene Kalfuss NA Rounds Wireless mic Table Top lectern See room layout plan
SIG / DRL Dinner

63

64 SATURDAY, October 2nd Location - Latin America
Session #9 two 6’ tables @ 8th &
65 5:45 AM 7:30 AM 1:45 NA General NA Don Gregory NA NA NA
Walk/Run Bellevue 5:30 AM

Exec.Comm./Operations Committee Brad Howard/Joan Need four power
66 7:00 AM 8:00 AM 1:00 30 Z I Committee Maple NA Modified hollow square Coffee Service See room layout plan - Coffee Service
Mtg Firkins/Wyn Spiller strips

Session #10 Major Donors Level II Art Harrington & Bob Art Harrington & Bob
67 7:30 AM 8:30 AM 1:00 100 Cedar Ballroom A & B Rounds Refer to tab below Refer to tab below See tab #10 MD Brkfst below
"Beyond Major Donor" Breakfast and above Kings Kings

Grand ballroom I - K &
68 8:00 AM 8:45 AM 0:45 Village Square Open NA General Sal Briguglio See Village Schedule See layout NA NA Food cart available for food purchases
North Foyer

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Grand Ballroom North Refer to Outer Village
69 8:00 AM 5:00 PM 9:00 Institute, Convention and Past officers General Roz Cooper Various NA NA
Foyer layout
Reunion

Session #11 Murray, Blount & Not a meal session. See tab #11 Sat
70 9:00 AM 9:50 AM 0:50 * Focus - Water & Sanitation 600 General Grand Ballroom A - H Anil Garg Rounds Refer to tab below Refer to tab below
* Includes Institute Committee Recognition
Borrazzo Morn below


Moderator w/ 3
Session #12a - Plenary speakers in sequence.
Regency Ballroom A -
79 10:00 AM 11:25 AM 1:25 * Partnering, New Grant Policies, 550 General Anil Garg Speakers: Carl-Wilhelm Theatre Refer to tab below Refer to tab below See tab #12A Sat Morn below
G
RAGS, etc. Stenhammar, Abby
McNear, others


Juniper, Larch,Grand
Session #12b - Plenary McNear, Blount,
88 11:35 AM 12:05 PM 0:30 550 General Ballroom I - K, Regency Anil Garg Theatre Refer to tab below Refer to tab below See tab #12B Sat Morn below
* Break out Session Borrazzo, Thompson
Ballrooms

89 12:05 PM 12:20 PM 0:15 Room Transition to meal Gene Hernandez

Session #13 - LUNCH
Tom Thorfinnson, Norb
90 12:30 PM 1:45 PM 1:15 * Includes 2011 Institute Promo 600 General Grand Ballroom A - H Ken Moulton Rounds Refer to tab below Refer to tab below See tab #13 Sat Lunch below
Murray
* Includes Balloon Transition to Africa

91 1:45 PM 2:00 PM 0:15 Room Transition Gene Hernandez

Moderator with four
speakers in sequence.
Session #14 - Plenary
Regency Ballroom Speakers - Marilyn
92 2:00 PM 4:07 PM 2:07 Topics: microcredit, sustainable Rotary 550 General Anil Garg Theatre Refer to tab below Refer to tab below See tab #14 Sat Afternoon below
A-G Fitzgeald, Peter Bladin,
projects, education…
Ravi Ravindran, and
Steve Brown

103 4:07 PM 4:20 PM 0:13 Room Transition Gene Hernandez

Grand Ballroom I - K &
104 4:20 PM 5:00 PM 0:40 Session #15 - Village Square NA General Grand Ballroom North Sal Briguglio See Village Schedule See layout NA NA
Foyer

105 SATURDAY Evening, October 2nd Location - Africa

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Grand Ballroom East
106 6:00 PM 7:00 PM 1:00 General Reception 600 General Phyllis Nusz NA Hotel to provide layout NA NA 5 No host Bars
Foyer

107 6:00 PM 7:00 PM 1:00 Formal VIP Receiving Line RI VIP people Top of Stairs Phyllis Nusz

Session #16 - DINNER
* Focus - Economic Development &
Patrick Awuah, African
108 7:00 PM 9:40 PM 2:40 World Peace, 600+ General Grand Ballroom A - H Phyllis Nusz Rounds Refer to tab below Refer to tab below See tab #16 Sat Dinner below
Children's Choir
* Includes Balloon transition to Far
East/Orient

109 SUNDAY, October 3rd Location - Far East / Orient
Grand Ballroom North
110 7:00 AM 7:45 AM 0:45 Session #17 - Ecumenical 100 General Ken Bose Ken Bose Theater Sound system Lectern
Foyer

Exec.Comm./Operations Committee Need four power See room layout plan
111 6:30 AM 7:00 AM 0:30 30 Z I Committee Maple Brad Howard, Joan NA Modified hollow square Coffee Service
Mtg strips Coffee Service
Firkins & Wyn Spiller

Grand Foyer - East
112 7:45 AM 8:15 AM 0:30 Continental Breakfast Service 250 General Sally Adelblue NA Per hotel design NA NA Coffee, tea, fruit and pastry
In Front of Grand A

Tables and display relocated from
113 7:45 AM 12:00 PM 4:15 Institute, Convention and Past officers East Foyer Kathy Johnson Two skirted tables
North Foyer
Reunion

PRIP Cliff
Session #18 Regency Ballroom A - Dochterman.Helene See tab #18 Sunday SIG DRL Wrap
114 8:30 AM 10:00 AM 1:30 130 SIG/DRL Helene Kalfuss Rounds Refer to tab below Refer to tab below
DRL - SIG Wrap up D Kalfuss, RID John below
possibly
Presider, Ray
Session #19 Klinginsmith, Eddie Microphone,
115 8:15 AM 8:55 AM 0:40 400 General Grand Ballroom A - H Anil Garg Rounds Lectern See tab #19 Sunday below
Focus - World Peace Blender, Phil Silvers, Lighting
Abby McNear

Juniper, Larch,Grand Eddie Blender, Phil
117 9:10 AM 9:40 AM 0:30 Session #20 a,b & c 350 General Anil Garg Theatre Refer to tab below Refer to tab below See tab #20 Sunday below
Ballroom I - K Silvers, Abby McNear


Session #21
119 9:50 AM 10:20 AM 0:30 130 General Grand Ballroom I - K Sal Briguglio Various Theatre Refer to tab below Refer to tab below See Village Tab below
Village Square


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Session #22 - BRUNCH Peace Fellow and
121 10:30 AM 12:00 PM 1:30 450 General Grand Ballroom A - H Ken Moulton Rounds Refer to tab below Refer to tab below See tab #20 Sunday Brunch below
Closing others TBD

Brad Howard & Brenda
122 12:45 PM 2:00 PM 1:15 2010 and 2011 Institute Committee 30 Z I Committee Larch NA U Shape NA NA See room layout plan
Cressey

123 MONDAY, October 4th
Vendor to remove items from
124 10:00 AM ###### NA NA NA NA NA NA NA
LOADING DOCK STORAGE

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2010 ZONE INSTITUTE MINUTE SCHEDULE

Event: Ballroom Set up Presider: n/a
Date / Time: Thursday / 7:00 a.m. - 5:00 p.m. Presenter(s): n/a FINAL
Location: Grand Ballroom/Foyer Keynote: n/a

# Start Time End Time H:MM Function # Audience Room Coordinator Presenter / Speaker Setup / GDR - BEO# A/V - Committee A/V - Hotel Notes

See GETS/GNATS
THURSDAY, September 30th Minute Schedule for

Overview:
Full A/V and BIG Balloon set up and test
Décor on tables.

1 THURSDAY, September 30th
2 7:00 AM 4:00 PM 9:00 Decorations and room set_up Grand Ballroom A - H

Bollywood dance rehearsal for John
3 11:30 AM 12:30 PM 1:00 Choreographer rehearsal 5 Grand Ballroom
and Patti
6 rounds of 10
4 12:00 PM 4:00 PM 4:00 Tables set with linen per floor plan 600 Hyatt Staff
GDR___
24 Flags set aside for DGES held in
5 12:00 PM 3:00 PM 3:00 Flags set in place 200 Michael Clancy
Village out of sight

6 3:45 PM 4:30 PM 0:45 Logo Characters Rehearsal 10

Snd/Vid Chk for Opening Event by Ken Jacobs & Linda
7 4:00 PM 5:00 PM 1:00
Sessn Corrd & Stage Manager Coble/Nina Clancy

SAA will monitor time
Grand Ballroom East
8 4:15 PM 4:45 PM 0:30 DGE & partners photographs 53 DGEs & partners Tony Brockington and bring DGEs and
Foyer top of stairs
partners into rehearsal

9 4:15 PM 4:30 PM 0:15 Decorations completed Nancy Belton

Klinginsmith, Blounts and Boyds Klinginsmiths, Blounts, Grand Ballroom East
10 4:30 PM 4:45 PM 0:15 6 RIP Aides
arrive for DGE photograph Boyds Foyer top of stairs

11 4:45 PM 5:30 PM 0:45 DGE & partners rehearsal 48

12 0:00

13 0:00

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14 0:00

15 0:00

16 0:00

17 0:00

18 0:00

19 0:00

20 0:00

21 0:00

NOTES For Event:

Room setup (refer to room layout plans): Grand Ballroom A - H {65 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6 Hyatt steps with
rails} DGE setup {6 risers 4'X4'X6" & 6 risers 4"X4'X12", all supplied by others}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers
(other), 1 railess step (other), 5 chairs} Grand Ballroom East Foyer {5 no host bars,2 no host bars moved from East foyer to Inner Village (Grand Ballroom I - K) after reception.

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Floor Plan: Spruce Room. For reference only. See Brian Moore for additional sheets.

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Signage:

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Event: SIG/DRL Orientation Presider: Helene Kalfuss
Date / Time: Thursday / 2:30 - 4:00 p.m. (90 minutes) Presenter(s) n/a FINAL
Location: Regency Ballroom A - D Keynote: n/a


See GETS/GNATS
THURSDAY, September 30th Minute Schedule for

Overview:
Provide overview for DRL/SIG attendees

Regency Ballroom A - 13 rounds of 10
1 THURSDAY, September 30th SIG/DRL
D
Helene Kalfuss
GDR___
Cordless Mic lectern

Room Inspected - A/V, lighting, set-
2 2:15 PM Helene Kalfuss
up, iced water for speakers, etc.

3 2:15 PM SAA's on duty at doors Gene Hernandez

4 2:20 PM Doors Open Helene Kalfuss

Welcome and explanation of their role Regency Ballroom A -
5 2:30 PM 2:40 PM 0:10 125 SIG/DRL Helene Kalfuss Helene Kalfuss
at the Institute D
6 2:40 PM 3:15 PM 0:35 Self Introductions 125 SIG/DRL Helene Kalfuss Attendees
D
RID John Blount's presentation and Regency Ballroom A -
7 3:15 PM 3:45 PM 0:30 125 SIG/DRL Helene Kalfuss RID John Blount
interaction D
Explanation of the evening's event
8 3:45 PM 4:00 PM 0:15 and reminder of next session for 125 SIG/DRL Helene Kalfuss Helene Kalfuss
D
DRLs/SIGs. Answering questions
9

10

11

12

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NOTES For Event:

1. Room setup (refer to room layout plans): Regency Ballroom A - D {13 rounds of 10}, One lectern

Menu & Service:
Iced water service with glasses

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Floor Plan: For reference only. See Brian Moore for additional details.

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Event: Thursday Night DGE Presentation Dinner Presider: Linda Coble
Date / Time: Thursday / 6:00 -11:00 pm (300 minutes) Presenter(s) Terri Clark FINAL
Location: Grand Ballroom and Foyer Keynote: RIP Ray Klinginsmith


See GETS/GNATS
65 rounds of 10 See column See notes for
THURSDAY, September 30th All Attendees Minute Schedule for Nina Clancy NA
GDR___ below event below

Overview:
Presider: Linda Coble. Coordinator: Nina Clancy.
Presenters: Terri Clark and RIP Ray Klinginsmith
The opening session. Includes an introduction to the "Around Our World" theme and a presention of the DGE class of of 2011-12.
Concludes with "balloon transition" to India, entertianment by a bollywood dance group and the Grand Opening of The Village.
Dancing to DJ music in The Village.

GDR Completed & Checked by See information about "backstage
1 5:00 PM 6:00 PM 1:00 NA Grand Ballroom A - H Nina Clancy NA
Session Coordinator room"
Grand Ballroom East
2 5:30 PM 11:00 PM 5:30 SAA on duty 18 NA Gene Hernandez NA
Foyer

3 6:00 PM 11:00 PM 5:00 "Green Room" for entertainers/staging 20 NA Spruce Room Rick Mendoza NA

Reception Five No Patch Foyer
Grand Ballroom East
4 6:00 PM 7:00 PM 1:00 Cocktail Reception 600 All Attendees Nina Clancy NA Host bars house speakers Prerecorded announcement
Foyer
GDR _______, to Grand

Proceeds to Spruce Room and
5 6:30 PM Soloist Arrives Spruce Room Rick Mendoza Lisa Fox
checks in with Rick

2 lav mics., stage
Grand Ballroom A - H
6 6:50 PM 7:00 PM 0:10 Doors Open All Attendees Ron Sekkel NA lighting, DVD Lectern w Mic
doors
player, 2 screens

7 6:50 PM 7:08 PM 0:18 Flag carriers & DGE's pick-up flags 27 Cloat room Mike Clancy

Annoucement over Loud speaker
"Please take your seats as we will be Nina Clancy Linda
8 7:00 PM 7:03 PM 0:03 Grand Ballroom A - H
boarding soon for our trip Around Our Coble
World

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Character people enter Ballroom,
9 7:03 PM 7:08 PM 0:05 Welcome All Attendees Grand Ballroom A - H Ron Sekkel Norb Murray proceed to assigned table and them
move to backstage room

DGEs enter with Flags from nations Flag ceremony on Need to detrimine where they enter
10 7:08 PM 7:12 PM 0:04 24 DGEs & Partners Grand Ballroom A - H Nina Clancy Linda Coble
not placed at front screen Prefer back of room G

Narator - Ravin Green Ray, Brad, John , Ravi , Blair, Linda,
11 7:12 PM 7:20 PM 0:08 Introduction of Characters Logo 7 All Attendees Grand Ballroom A - H Nina Clancy Lectern w Mic
Recorded Karl

Mike Montgomery (US Flag); Ross
12 7:20 PM 7:26 PM 0:06 National Anthem US/Canada 600 All Attendees Grand Ballroom A - H Nina Clancy Linda Coble Lectern w Mic White (Canadian Flag); Bob Kings
(Rotary Flag)

13 7:27 PM 7:28 PM 0:01 Intro. Kemper Freeman Linba Coble

14 7:27 PM 7:30 PM 0:03 Welcome to my town Kemper Freeman

Emcee Linda Coble 62 rounds of 10
15 7:30 PM 8:15 PM 0:45 Dinner service 600 All Attendees Grand Ballroom A - H Nina Clancy Lectern w Mic
Strolling Violinists (3) GDR___

16 8:15 PM 8:16 PM 0:01 Intro Terri Clark Linda Coble

Risers and chairs for
17 8:16 PM 8:45 PM 0:29 Graduation Class of 2011-12 24 DGEs & Partners Grand Ballroom A - H Nina Clancy Terri Clark Lectern w Mic
48
Arrive and start prep.
18 8:45 PM 8:55 PM 0:10 Bollywood entertainers arrive 16 NA Spruce Room Rick Mendoza NA
Contact Nalini Karimova
Arrive and start prep.
19 8:45 PM 8:55 PM 0:10 DJ Arrives 2 NA The Village Rick Mendoza NA
Contact John Venables

20 8:46 PM 8:49 PM 0:03 Transition - Terri to John Linda Coble

21 8:50 PM 8:53 PM 0:03 Intro RIP 600 All Attendees Grand Ballroom A - H Nina Clancy John Blount Lectern w Mic

lapel mic req'd for
22 8:53 PM 9:23 PM 0:30 RIP address & Chrg to the DGEs All Attendees Grand Ballroom A - H Nina Clancy Ray Klinginsmith Lectern w Mic
RIP Klinginsmith

23 9:23 PM 9:27 PM 0:04 Announcements/ Transiton All Attendees Grand Ballroom A - H Nina Clancy Linda Coble, Emcee Lectern w Mic

iPod or CD to A/V 6 professional dancers +/ 20-25
24 9:39 PM 9:50 PM 0:11 Closing Performance Bollywood 16 Ballywood Performers Grand Ballroom A - H Nina Clancy NA
Team student dancers

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Hotel workers open 30 ft. section of See floor plan for sections to be
25 9:45 PM 9:50 PM 0:05 Brian Moore
Air Wall openned.
Grand Ballroom I - K
26 9:50 PM 10:00 PM 0:10 Dancers lead guest into the Villlage 300 All Attendees Nina Clancy DJ 2 No host bars
(Village Stage)

Those who want to Grand Ballroom I - K Dance Floor 4 risers (6'
27 10:00 PM 11:00 PM 1:00 Dancing in the Village 200 Nina Clancy See room layout plan
have fun! (Village Stage) X 8' ) for stage

28 0:00

29 0:00

30 0:00

NOTES For Event:

RECEPTION: See separate floor plan and details per Nina

DINNER: Room setup (refer to room layout plans): Grand Ballroom A - H {65 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X
24"), 6 Hyatt steps with rails} DGE setup {6 risers 4'X4'X6" & 6 risers 4"X4'X12", all supplied by others}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24"
Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs} Grand Ballroom East Foyer {5 no host bars,2 no host bars moved from East foyer to Inner Village (Grand Ballroom I - K) after reception. Tablecloth -
Black
Napkin fold - Opera - White

MEALS:
Dungeness Crab & Corn Chowder
Grilled Filet Mignon
Country Mashed Potatoes w/green onions, bacon, cheddar cheese & sour cream
Blue Lake Green Beans & Hunter Sauce
Cheesecake w/raspberry coulis

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Floor Plan: For reference only. Separate sheets available from Brian Moore.

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Floor Plan: For reference only. Separate sheets available from Brian Moore.

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Signage:

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Event: Friday Breakfast / Session #2 Presider: Rod Belton
Date / Time: Friday / 8:00 - 9:30 a.m. (90 minutes) Presenter(s): Brenda Cressey, Ravi Ravindran FINAL
Location: GRAND BALLROOM Keynote: Bruce Aylward


62 rounds of 10
FRIDAY, October 1st All Attendees Grand Ballroom A - H Ken Moulton NA
GDR___
Lectern w Mic

Overview:
Presider: Rod Belton
Session #2 - Breakfast,* Focal - World Health, * Includes RI Financial Report.

62 rounds of 10
1 7:50 AM 9:30 AM 1:40 Session #2 - Breakfast 600 All Attendees Grand Ballroom A - H Ken Moulton Rod Belton ???? Lectern w Mic
GDR___

2 7:45 AM Décor complete Nancy Belton

3 7:45 AM SAAs on duty at all ballroom doors 8 Gene Hernandez

Room check complete - sound, lights, Ken Moulton, Ron
4 7:45 AM
speaker gift, etc. Sekkel and Rod Belton

Entertainment set and ready to
5 7:45 AM Rick Mendoza 2 Mics. Seron & Tabla duo
perform

Will need two
mics while playing
Door Open
6 7:50 AM 8:00 AM 0:10 Ron Sekkel seated on the
Walk-in music playing
floor - one
microphone each

7 8:00 AM 8:05 AM 0:05 "Imprint of India" Norb Murray Mic. and Lighting

Greeting by Presider - Intro Brenda
8 8:05 AM 8:08 AM 0:03 Rod Belton
Cressey

9 8:08 AM 8:09 AM 0:01 Inspirational Thought Brenda Cressey

10 8:09 AM 8:10 AM 0:01 Announce Breakfast

60 rounds of 10
11 8:10 AM 8:37 AM 0:27 Breakfast Service Hyatt
GDR___

12 8:10 AM 8:37 AM 0:27 Entertainment during meal

Presider Reconvene Session and
13 8:37 AM 8:39 AM 0:02 Rod Belton
Introduction of Treasurer

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Power Point
14 8:39 AM 8:49 AM 0:10 Treasurer's Report Ravi Ravindran Controlled by
speaker

15 8:49 AM 8:52 AM 0:03 Introduction of Speaker Rod Belton

16 8:52 AM 9:27 AM 0:35 Speaker/World Health Overview Bruce Aylward

17 9:27 AM 9:30 AM 0:03 Cllosing Comments/Adjourn Rod Belton Mention Village

18 0:00

19 0:00

20 0:00

21 0:00

22 0:00

NOTES For Event:

1. Room setup (refer to room layout plans): Grand Ballroom A - H {62 rounds of 10, 1 lectern with mic, 1 draped 36" cocktail round adjacent to lectern, Stage setup {14 - Hyatt risers (6' X 8' X 24" ea) and 6 - Westin risers (6' X 8' X 24"), 6
Hyatt steps with rails}, Balloon Setup: {1 - 6' X 8' X 24" Westin riser with 1 railess step (by other)}, Tech Support: { 4 -4'X4'X24" Kirland risers, 2 - 4'X4'X24" Kirkland risers, 2 - 4'X4'X24" Risers (other), 1 railess step (other), 5 chairs}.

Menu & Service:

Tablecloth - White, Napkin fold - Tent - White MEALS: Indian Scrambled eggs with fresh tomato
Basket of Nan & pastries

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Floor Plan: For reference only. See Brian Moore for details.

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Signage:

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Page 26 of 99

2010 institute Minute Schedule

2010 institute Minute Schedule

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