4 x4 project_delivery_outline[1]

4X4 Project Delivery

Ross Hilton
ross.hilton@uni.sydney.edu.au

4x4 PROJECT DELIVERY

MANAGEMENT LEADERSHIP

MANAGE & MONITOR SELL AND PROMOTE
• Resource management • Project champion at client site
• Risk management • Progress updates
• Status reports • Cross dependency advice
• Scope and Cost control • Single point of contact

PLAN & ADVISE LEAD AND RESPOND
• SME for projects • Develop fallback options
• Methodology selection • Step in and make changes
• Project planning • Obtain maximum performance
• Technology • Low level HR & OHS etc


MANAGEMENT 1. Resource List
• Defined list of all project resources
MANAGE & MONITOR • Defined list of resources skills
• Resource management
2. Resource Costs
• Risk management
• Defined list of resource costs
• Status reports
• Agreed resource priorities & availability
• Scope and Cost control
3. Project Tasks
• Task identification workshops

4. Project WBS
• Tasks matched to resources in project plan

5. Project Plan
• Release of project plan and work scheduling

6. Project Tracking
• On going monitoring of plans and schedule


MANAGEMENT 1. Risk Definition
• Defined list of potential risk areas
MANAGE & MONITOR
• Resource management 2. Risk Identification
• Risk management • Regular risk identification workshops
• Status reports
• Scope and Cost control 3. Risk Analysis
• Risk impact evaluation meetings

4. Risk Treatment
• Develop risk treatment strategies

5. Risk Monitoring
• On going monitoring of potential risks

6. Risk Reporting
• Manage and promulgate risk log


MANAGEMENT 1. Contact List
• Defined list of all project contacts
MANAGE & MONITOR
2. Contact Roles
• Defined list of roles and responsibilities
• Risk management
• Status reports
3. Communication Plan
• Agreed program of communications

4. Ad Hoc Report Plan
• Planned meeting lists for eventualities

5. Informal Communications
• Email and verbal updates

6. Formal Communications
• Newsletters and Websites


MANAGEMENT 1. Project Scope
• Agreed project scope
MANAGE & MONITOR
2. Change Request Process
• Agreed CR process including impacts
• Risk management
• Change Request log created
• Status reports
• Change request meetings for approval
• Change request impacts agreed

3. Cost Control
• Agreed project budget

3. Cost Control Management
• costing spreadsheet created & maintained
•Monthly cost reporting and predictions
• monthly balance to Project Plan


MANAGEMENT 1. Advise on Plans
• provide input on planning and success
factors

2. Advise on Cost
• conduct preliminary cost estimations
• Produce +/- estimations
• develop cost overrun strategy

3. Advise on Scope
• Agreed scope with IT and business
PLAN & ADVISE • Produce scope document
• SME for projects 3. Advise on delivery
• Methodology selection • conduct preliminary delivery estimations
• Project planning • Produce +/- estimations
• Technology • develop delivery overrun strategy


MANAGEMENT 1. Experience
• Investigate methodology experience
• Conduct Experience workshop
• Produce experience log

2. Methodology Evaluation
• Investigate success factors per methodology
• Investigate product/technology bias

3. Advise on Methodology
• Provide advise on project methodology
PLAN & ADVISE • Provide fall back strategy
• SME for projects
• Methodology selection
• Project planning
• Technology


MANAGEMENT 1. Task List
• Conduct planning workshop
• Break project into modules
• Break modules into tasks
• Obtain effort estimations per task

2. Create Project Plan
• Enter tasks into project plan
• Enter resources from Resource List
• Enter costs from Resource List

PLAN & ADVISE 3. Test Plan
• Test plan against delivery
• SME for projects • Test plan against cost
• Project planning 4. Work Instructions
• Technology • Produce weekly work schedule sheets


MANAGEMENT 1. Advise on Technology
• Investigate options
• Examine case studies
• Examine/visit reference sites
•Produce technology study

2. Investigate Costs
• Manage tender process
• Obtain quotations
•Produce cost estimation

PLAN & ADVISE 3. Investigate Life Expectancy
• Determine life of technology
• SME for projects • Investigate migration possibilities
• Project planning
• Technology


1. Roadshows
• Develop and deliver road shows to Business LEADERSHIP
• maintain project visibility
SELL AND PROMOTE
2. Sell the Project • Project champion at client site
• Sell the project at all levels • Progress updates
• Ensure project objectives are recognised • Cross dependency advice
• Single point of contact
3. Eliminate Alternatives
• Monitor potential competitor projects
• Cover alternative project scope in future
features


1. Status Reports
• Provide regular status reports to Sponsors LEADERSHIP
• Provide regular reports to other projects
• Provide milestone updates to everyone SELL AND PROMOTE
• Provide status reports to the team • Project champion at client site
• Progress updates
2. Provide Ad Hoc Reports • Cross dependency advice
• Provide milestone updates • Single point of contact
• Provide daily email updates at crucial times

3. Provide Simple updates
• Maintain simplistic “Dashboard Updates”
• Provide verbal updates as required


1. Represent the Project
• Invite other project teams to presentations LEADERSHIP
• Attend other project presentations
SELL AND PROMOTE
2. Monitor Roadmaps • Project champion at client site
• Locate and monitor all roadmaps. • Progress updates
• Signoff roadmaps • Cross dependency advice
• Single point of contact
3. Membership of Change Control Boards
• join or sit in on CCB meetings
• monitor proposed changes for impacts


1. Be Contactable
• Provide all contact details to everyone LEADERSHIP
• PDM contact details on all documents
• Be present at presentations SELL AND PROMOTE
• Project champion at client site
2. Take Ownership • Progress updates
• Make decisions or recommendations • Cross dependency advice
• Take solutions to meetings, not problems • Single point of contact
3. Be Accountable
• Signoff on all decisions
• Support the team in disputes


1. Workshop Fallback Options
• Investigate fallback options for major issues LEADERSHIP
• Create decision points to trigger fallbacks

2. Cost Fallback Options
• Create costings for fallback alternatives
• Create risk rankings for fallback alternatives
• Create time rankings for fallback alternatives
• create ranking of options

LEAD AND RESPOND
• Develop fallback options
• Step in and make changes
• Obtain maximum performance
• Low level HR & OHS etc


1. “Own” the Project
• Take ownership of the project LEADERSHIP
• Make team members take ownership

2. Project Objectives & Autonomy
• Clearly define project objective
• Allow team members autonomy

3. Fallback and change Guidelines
• Set issue holdup timeframes
• Agree upon actions on issues and holdups
• monitor issue log and fallback option plans
• Investigate migration possibilities LEAD AND RESPOND


1. Monitor Team Performance
• Develop or obtain team benchmarks LEADERSHIP
• monitor on going performance
• Hold performance feedback sessions

2. Develop Team Bonding
• Involve all team members in decisions
• Hold team member presentations
• Show team examples of similar projects
• Hold team “open discussions”
• Create team newsletter or website
LEAD AND RESPOND
3. Involve Team in Project
• Involve team in project planning
• Hold regular team project progress meetings


1. Staff Recruitment
• Where necessary recruit new team LEADERSHIP
members

2. Manage workplace OH&S
• Disseminate OH&S policies
• Organise training if necessary
• Monitor and “own” OH&S for the team

3. Performance Reviews
• Conduct mid term performance review
• Conduct post project performance review
LEAD AND RESPOND
4. Training
• Organise external staff training if necessary
• Organise internal skills dissemination.

4 x4 project_delivery_outline[1]

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