This PowerPoint teaches students what an Employee Earnings Record and Payroll Register are. It also addresses the problem Excel has with rounding in a Payroll Register and how to work around it.

1. Microsoft Excel

2.  Taxes are required by law
 Employees can choose to have other
deductions taken out of pay checks
◦ Medical insurance
◦ Life insurance
◦ Union dues
◦ Savings bonds or savings account
◦ Friend of the Court
◦ Garnishment
◦ United Way or other Contributions

3.  A company maintains a record for each
employee that shows total earnings, total
deductions, net pay, and accumulated
earnings
 Net pay is the amount the employee “takes
home”, the amount a paycheck is written for
 Accumulated Earnings is the total amount an
employee has made year-to-date

5.  A Payroll Register is a summary record of all
employees for a pay period, their amount of
total earnings, total deductions, and net pay
 Each employee is entered individually, but
totals for all employees is calculated at the
bottom
 Verifying the Payroll Register is correct
Total Earnings – Total Deductions = Total Net Pay

7.  Payroll Register can have problems in Excel
because of rounding
 Increase/Decrease decimal buttons allows us
to change the “look” of a number; it does
NOT change the number
 For example: Excel displays 10.77; number is
really 10.76987
 When totaling, Excel will use 10.76987
 Sometimes causes totals to be off by a few
pennies

8.  Workaround for
rounding errors
◦ =round(calculation,
number of decimals)
◦ =round(G7*6.2%,2)
 Whenever
calculating with
percentages, it is a
good idea to use
the Round formula