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When it comes to time management, property managers need to focus
specifically on the unique daily tasks that you face in running an efficient and
profitable business. It’s hard enough to manage your own time with no
distractions, but as a property manager, another person’s crisis becomes
yours. Being a property manager is a demanding job that usually requires
multitasking, making decisions on the spot and planning ahead.
Implementing time-saving strategies into your workday can make you more
efficient, minimize problems and increase your job satisfaction. In order to
accomplish all your property management goals for the day, week and year,
boost your skills by following these 10 time management tips for property
Whether you make your list using a
computer software program, a scheduling
app on your smartphone or in your
business planner, create the list and
refer to it often throughout the day.
Use Your Morning Effectively
Studies show that people are
generally more productive in the
morning when they are well rested
and focused. Schedule your most
difficult tasks or projects for the
morning so you can be your best
and make sure your team is also
following this advice.
Stick to One Task at a Time
It’s easy to get distracted when you are in the
middle of a task, and you may fool yourself
into thinking that you can leave one task, take
care of something else, and then return to the
first task with no hiccups. Studies show that
working on tasks one at a time until you
complete them is actually the most efficient way
to get things done. It’s tougher to switch gears
in your mind between tasks than to just move
ahead while you are in the zone.
Break Up Big Tasks
If you have a huge task that you are shying away from because it is a big time suck or you
simply don’t want to do it, break projects into smaller tasks and accomplish something each
For example, if you must clean out your file cabinets for the new year and archive old tenant
files, split the job into sections and handle one each day.
So, you could commit to dealing with all tenant files from A to D one day, then E to G the
next day, and so forth.
Organizing a task into a series of smaller ones gives you a much better success rate and you
arrive at the same result with less stress.