Invited remote talk for Georg-August University of Göttingen workshop: RDM costs and efforts on 28 May in Göttingen. Organised by the project Göttingen Research Data Exploratory (GRAcE).

1. Staffing Research Data Services at
University of Edinburgh
Robin Rice
Data Librarian and Head, Research Data Support
Information Services
Goettingen, 28 May, 2019

2.  About UoE and Information Services
 Maturity model, RDM services
 Research Data Mgm’t Policy
 Data service components
 RDM funding model
 Staffing profile and costs
 Data skills and competencies
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Overview

3. About University of Edinburgh
• Founded 1583
• 39,576 students
• 14,346 postgraduate students
• 6,816 academic staff
• Research income: £253.9 million
(2015-16)
• Mission: the creation, dissemination
and curation of knowledge
• 20 schools in 3 colleges:
– Arts, Humanities & Social Sciences
– Medicine & Veterinary Medicine
– Science & Engineering
3
© www.nealesmith.com

4. About UoE Information Services
• Library & University
Collections
• IT Infrastructure
• Applications
• Learning, Teaching &
Web
• User Services
• Information Security
• EDINA
• Digital Curation
Centre
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Argyle House © CoStar

5. A maturity model for RDM services
Cox, A. et al. “Developments in Research Data Management in Academic Libraries:
Towards an Understanding of Research Data Service Maturity” Journal of the
Association for Information, Science and Technology - September 2017 p. 2191.
DOI: 10.1002/asi

6. University’s RDM Policy (May, 2011)
https://www.ed.ac.uk/is/
research-data-policy/
Policy by Nick Youngson CC BY-SA 3.0 Alpha Stock
Images
• Commitment to
research integrity,
DMPs, open data
• Articulates clear
responsibilities of the
researcher and of the
institution
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7. UoE Research Data Service = Tools and support
for working across the data lifecycle
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https://www.ed.ac.uk/is/research
-data-service

8. Tools and Support Description
DMPOnline Online tool to create a data
management plan, based on
University and funders’ templates
Support and DMP Review Answer enquiries and review plans,
provide advice; in-depth or quick
turaround
Sample DMPs Library of successful plans to show
researchers in different disciplines
Before your research project begins
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9. Tools and Support Description
Discover and re-use data Data portal and data librarian consultancy;
help with accessing / purchase of datasets or
data subscriptions
Active data storage (DataStore) Central, backed up storage for all researchers
- individual and shared spaces
Sensitive data
(Data Safe Haven)
New, secure facility for working with sensitive
data on remote server. We are pursuing ISO
27001 security certification
Code versioning (Subversion,
Gitlab)
Private or public software code storage and
management. Documents all code and allows
rollback to prior versions
Collaboration and data sync’ing
(DataSync)
Open source tool to allow external partners
to access your research data
Electronic Lab Notebook
(RSpace)
Data management for laboratory based
research; interoperable with local systems
Research in progress
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10. Tools and Support Description
Open Access data repository
(DataShare)
Allows researchers to share
data publicly and preserve for
long-term
Long-term retention
(DataVault)
Deposit datasets for a specified
retention period (for example,
10 years), immutable copy
Data asset register through the
University CRIS (Pure for
datasets)
Record a description of your
dataset along with your
publications and research
projects
Approaching completion
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11. Tools and Support Description
General RDM support Answer enquiries by email, phone or
appointment; track through helpdesk system
Online training (MANTRA
and RDMS MOOC)
Learn online at your own pace or with a cohort
of peers through our open educational
resources
Scheduled and bespoke
training
Sign up for a scheduled workshop or request a
special training session for your research group
Research Data Service
website
All the tools and support in one place,
increasingly self-serve
Blog and promotional
materials
New developments on our Research Data Blog.
Service video and brochure
Dealing with Data annual
event & workshop series
Annual conference of researchers talking about
their data challenges and solutions
Research Data Workshop
series in various settings
Compact, catered networking events for
researchers to engage with the service & each
other about challenging topics
Training and support throughout your project

12. Funding model
• Before 2012 – teams in IS contribute to a patchy RDM programme with
existing core funds and external projects
• From 2012, capital and recurrent funds are secured from the university to
cover the human and physical infrastructure needed to support the
services. A service owner provides oversight across teams.
• Capital funding provides initial purchase of key infrastructure.
• Replacement costs (e.g. storage discs) are paid by charges for some
services, to be recovered from research funders through costs in grants.
• From 2016, new services developed through Digital Research Services
programme, in which projects compete for university investment (e.g.
Data Safe Haven, DataVault).

13. Staffing profile – across library and IT teams
• Senior staff: data librarian and two team leaders –
librarian or equivalent background, Masters and PhD
• 1 p/t Research Data Support Officer – trainer background
• 3 (2.5 FTE) Research Data Support Assistants (research
backgrounds, subject Masters and PhD)
• IT infrastructure manager and 2 IT systems engineers
• 1.5 software engineers

14. Staff funded by dedicated RDM allocation
• Senior staff: data librarian and two team leaders –
librarian or equivalent background, Masters and PhD
• 1 p/t Research Data Support Officer – trainer background
• 3 (2.5 FTE) Research Data Support Assistants (research
backgrounds, subject Masters and PhD)
• IT infrastructure manager and 2 IT systems engineers
• 1.5 software engineers

15. Valued skills and priorities in RDM services
(A. Cox, et al)
Cox, A. et al. “Developments in Research Data Management in Academic Libraries: Towards an
Understanding of Research Data Service Maturity” JOURNAL OF THE ASSOCIATION FOR
INFORMATION SCIENCE AND TECHNOLOGY - September 2017 p. 2191. DOI: 10.1002/asi

16. • “Personal Attributes” - most highly rated category overall (70%
respondents ranked Very important +)
• “Library Skills” - lowest rated category (40%)
• Top 5 items: “Developing relationships with researchers, faculty,
etc.”; “Oral communication and presentation skills”; “Teamwork
and interpersonal skills”; “Written communication skills”; and
“One-on-one consultation or instruction.”
• Bottom 5 items: “PhD or doctoral degree”; “Professional
memberships”; “Cataloging”; “Graduate degree in a [subject
discipline]”; & “Collection dev’t.”
Soft skills highly rated in a study of librarians doing
data-related work
Federer, Lisa. (2018). Defining data librarianship: A survey of competencies, skills, and training.
Journal of the Medical Library Association. 106. 10.5195/JMLA.2018.306.

17. Vielen Dank!
R.Rice@ed.ac.uk
@sparrowbarley
https://www.ed.ac.uk/is/research-data-service