Case study showing how the San Ysidro School District achieved their collaboration objectives using EdCaliber learning management system.

1. Using Technology to Increase Collaboration
Within Schools
Kimberly Nisson
October 16, 2012

2. San Ysidro Elementary School District
• San Ysidro School District (SYSD) Profile:
o 5,252 preschool through eighth grade students
o 7 schools, all on a modified 11-month schedule
o 73.0% classified as Limited English Proficient (LEP)
o 71.1% qualify for Free/Reduced Price Meals
o Enrollment projected to double in the next decade
• SYSD Objectives
o To rapidly grow technological infrastructure, streamlining
purchased and developed teacher resources
o To help teachers to become technologically savvy, data-
driven, and increasingly collaborative
o To leverage technology to grow and strength SYSD Bilingual
and Dual Language Programs

3. Power Hour
• District-wide implementation of standards-based
instruction using technology & current
curriculum.
• Students are grouped homogeneously for one
hour per day to focus on standards.
• Helps fill in the gaps from our adopted core
program in ELA.
• Requires teachers to use SMART Notebook
lessons, digital resources, and teacher-created
materials.
• Students are regularly assessed on the standards
taught.
• Data analysis guides instruction.

4. Power Hour
Provide Teach
Feedback
Analyze Assess

5. Power Hour
Teachers need easy access
to assessments and analysis
tools.

6. Power Hour
Teachers need to do data-based planning

7. Power Hour
Teachers need to do data-based planning

8. The SYSD/EdCaliber Partnership
Piloted in early 2012, SYSD has utilized the
EdCaliber platform to achieve three main goals:
1. Coordinating Calendars to Streamline Planning
and Pacing Guides
2. Aggregating Power Hour and Other District-
Wide Resources
3. Encouraging Teacher Collaboration and
Ongoing Professional Development

9. Quote
"EdCaliber transformed how San Ysidro School District
designed its lessons. It ushered a new model of lesson planning into
the district, which helped teachers access professional content and
resources to create individual and collaborative lessons. SYSD had set
rigorous goals; EdCaliber helped SYSD maintain high interest, and
improved both instructional delivery and student achievement."
Gloria Madera, Asst Superintendent of Educational Services
San Ysidro School District

10. Why Partner with EdCaliber?
Past Present
• Server-based shared folder • District, site, grade level, and
system for resources (read-only, individual resource libraries are
and loaded by district) easily accessible.
• Sharing of resources via hard • Dynamic hub for sharing
copy & email attachments.
resources.
• Isolation of ideas with one
teacher, grade level, or school. • Collaboration within and across
• Limited access from home. schools.
• Static planning calendars; • Fully web-based system;
isolated by program and subject. accessible outside the district.
• Administrators • Flexible calendars; merged
– Relied on isolated calendars across programs and subjects.
and/or Outlook
• Administrators
– Shared resources via hard-copy or
email – Use common staff calendars
– Share site resources

11. Organization (Past)
• Resources were housed in a shared
folder on the district’s server.
• Resources had to be downloaded first to
be viewed.
• Remote access was limited.

12. Organization (Present)
• Resources are uploaded to EdCaliber.
• Teachers can copy, edit, schedule, and preview resources.
• 24/7 remote, web-based access.

13. Organization (Present)
• 1000’s of resources have already been uploaded

14. Organization (Present)

15. Organization (Present)
Aggregating Resources

16. Planning and Pacing (Past)

17. Planning and Pacing (Present)

18. Planning and Pacing (Present)

19. Planning and Pacing (Present)

20. Planning and Pacing (Present)

21. Planning and Pacing (Present)

22. Planning and Pacing (Present)

23. Collaboration (Past)
• Teachers worked in isolation.
• Teachers met in person to share ideas and
resources.
• Collaboration opportunities were limited.
• Editing and revising resources was time-
consuming.
• Resources were shared on a small scale.

24. Encouraging Collaboration and
Ongoing Professional Development (Present)
• Encouraging collaboration within and across
school sites
• Building a library of lesson plans for all
teachers, including bilingual and dual
language programs
• Expanding Response to Intervention (RtI)
resources and efforts
• Easing the transition to Common Core

25. Sharing Resources (Past)

26. Sharing Resources (Present)
• Teacher workgroups after school to find and
create resources by standard for initial EdCaliber
upload
– SMART Exchange
– Web searches
• Teachers share folders in EdCaliber for continued
resource sharing
• Teachers create resources and upload them to
EdCaliber
• Templates have been added for additional sharing

27. Sharing Made Easy (Present)
Resources
Calendars

28. Sharing Resources at the Site Level (Present)

29. Expanding SYSD’s Technology Toolkit
Tapping into the SDCOE/EdCaliber Connection
• San Diego County Office of Education (SDCOE)
was able to share resources they created for
English Learner instruction with SYSD via
EdCaliber.
• Collaboration with SDCOE for Transference
• Increased Dual Language and Biliteracy
teacher excitement for EdCaliber because of
immediate access to resources specifically
designed for their student population.

30. Working with SDCOE to Target English Language Learners
Accessing SDCOE content via EdCaliber

31. Working with SDCOE to Target English Language Learners
Accessing SDCOE transference template via EdCaliber
View only mode

32. Working with SDCOE to Target English Language Learners
Accessing SDCOE transference template via EdCaliber
Edit mode

33. Working with SDCOE to Target English Language Learners
Uploading resources to support transference lessons

34. Expanding RtI Resources and Special Education
Collaboration Efforts
• Coordinating Individualized Education
Programs (IEP) Meetings within schools
• Uploading RtI forms, samples, reference
materials, and strategies
• Uploading Special Education procedures and
forms

35. Response to Intervention (RtI)
RtI resources, articles, forms
and samples are available to
staff in EdCaliber.

36. Sharing Special Education Resources

37. Easing the Transition to Common Core
As SYSD aligns to Common Core State
Standards, we will be able to reorganize
existing material, create new resources,
collaboratively plan and assess by
standard in EdCaliber.

38. Getting to District-Wide Usage
• Step 1: January 2012 ~ Introduction & feedback with focus
groups
• Step 2: March – May 2012 ~ Leadership team developed
implementation plan
• Step 3: July – November 2012 ~ Sessions of training and target
groups
– Session 1: Resources System
– Session 2: Calendar System (train the trainer model)
– Teachers (2nd – 6th, then K-1st & 7th-8th)
– Administrators
– Clerical Staff
• Step 4: September – June 2013 ~ Ongoing Support
– Voluntary support sessions during PLC
– Staff and PLC Meetings
– Connecting with outside trainers

39. Getting to District-Wide Usage

40. How are we doing against our goals?
Goal Status
1. Coordinating Calendars to 1. Great
Streamline Planning and
Pacing Guides
2. Aggregating District-Wide 2. Good
Resources
3. Encouraging Teacher 3. Good
Collaboration and Ongoing
Professional Development

41. Quote
It's a wonder how we previously got along without EdCaliber,
since now it is always our starting point whenever we team to lesson
plan and collaborate. EdCaliber saves us time by having all our
resources at our fingertips and enables us to be more efficient
educators. EdCaliber is a tool every teacher should have to make
his/her teaching experience organized and simplified.
Elva De Baca, Bilingual 3rd Grade Teacher
Sunset Elementary School

42. What’s next?
• Continuing with Transference Lessons
• Ongoing Professional Development Support
• Adopted Core Digital Materials (ELA & Math)
• 7th/8th Grade Resources
• Enhance Math
• Common Core
• Science & Social Science
• Special Education Catalog

43. For More Information
Kim Nisson
knisson@sysd.k12.ca.us
(619) 428-4476 ext.3087
Debra Maddox
dmaddox@edcaliber.com
(415) 846-5100

44. Aggregating Resources – SMART Board Files
• Resources can be previewed before downloaded

45. Aggregating Resources - Websites
• Websites are “live”, links are clickable

46. Aggregating Resources - Websites

47. Aggregating Resources - Websites

48. Aggregating Resources – SuccessMaker

49. Aggregating Resources - Khan Academy Videos

50. Aggregating Resources – Synergy User Guides

51. Aggregating Resources – RtI

52. Aggregating Resources – Houghton Mifflin