Death and birth certificate

Presentation On

Birth and Death certificate

What is a Death Certificate
• A document issued by the Government to the
nearest relatives of the deceased, stating the
date, fact and cause of death.
• It is essential to register death to prove the time
and date of death.

Presentation on - Birth and Death certificate

• To establish the fact of death for relieving the
individual from social, legal and official
obligations.
• To enable settlement of property inheritance,
and to authorize the family to collect
insurance and other benefits.


Death Certificate is required for
the following purpose
• Withdrawal of money from deceased’s bank
account (one certificate for each account)
• For Insurance Policy.
• For getting Fixed Deposits transferred ( One
Certificate is required for each fixed deposit)

• Share Transfer.
• For getting Father’s Job.

• For legal purpose (One Certificate is required
for each case).


Documents Required for Death
Certificate
• Proof of birth of the deceased.
• An affidavit specifying the date and time of
death.
• A copy of the ration card.
• The required fee in the form of court fee stamps.
• Person requesting the death certificate is
required to provide the evidence of relationship
with the deceased and complete address with
nationality.

Following are the persons who can
report and register the death
• The head of the family if the person dies inside the
house.

• The hospital in-charge if the person dies in a
Hospital.
• The jail in-charge if the death occurs in a jail.
• The village head or the local police station in-charge
if the dead body is found deserted in that locality.

Where or How to apply for Death
Certificate:
In Rural area• If the death is held in the house , the head of the
family need to report gram pradhan.
• After reporting to gram pradhan, we got a receipt

and we need to submit that receipt paper to
Registrar who maintains the Register of Deaths.

• To obtain the Death Certificate, evidence of
death will need to be provided. The receipt is a

evidence proof for the death.
In Urban Area-

• If the death took place in home we need to
report local authority .

• If the death took place in hospital we can take a
hospital letter as a evidence .

• Then we need to apply to civil official who certified
the death or provide the death certificate.
• If a death is not registered within 21 days of its
occurrence, permission from the Registrar/Area
Magistrate, along with the fee prescribed in case of
late registration, is required.


Fees And Response Time
• To apply for a Death Certificate, you must first register
the death. The death has to be registered with the
concerned local authorities within 21 days of its
occurrence, by filling up the form prescribed by the
Registrar. Death Certificate is then issued after proper
verification.
• If a death is not registered within 21 days of its
occurrence, permission from the Registrar/Area
Magistrate, along with the fee prescribed in case of
late registration, is required.
• A fee varies from local body to local body and is at the
discretion of the local body.

Verification Procedure
• In case verification is required, it would be done
according to the area. In a rural area, the records of
the civil surgeon or gram prdhan would be checked.
If the death occurred in an urban area, then the
records of the hospital or cremation ground would
be checked.
• Once the verification process is complete and all the
details are confirmed to be true, the death certificate
would be issued. The entire process usually takes
around 7 days, but in most cases it takes less. The
issued death certificate will then be sent to the
address specified by you.

Application Form of Death Certificate
There are two mode for applying death certificate :
• Online
• Offline
1. Online application form available on:
http://59.160.110.166/ONLINEFORM/ApplDeath
.aspx
2. Printable application form available on:
http://www.ndmc.gov.in/DownloadableForms/f
orms/Health/birth_death/death.pdf

PROFORMA OF AFFIDAVIT FOR OBTAINING DEATH
CERTIFICATE
Affidavit to be submitted alongwith the application of Rs.2/- Non judicial
stamp paper duly attested by Oath Commissioner/Notary Public.
AFFIDAVIT
I ________________________ S/o , D/o, W/o ______________________
R/o _____________________________ do hereby solemnly affirm and
declare as under:
1. That Sh./Smt./Ku. _____________________ expired on ___________
___________________________________.
2. That the deceased is my ____________________________.
3. That due to inadvertance, I did not register the date of death of
_________________________ with the concerned department.
4. That it is my true statement.
Deponent
Verification:Verified on _________________ at Uttrakhand that the contents of
the affidavit are true & correct to the best of my knowledge and belief and
nothing has been concealed therein.

Deponent

Application for Issue of Death Certificate(s)
For Office use only
To,
The Local Registrar,
Birth and Death,
Uttrakhand
Total Amount
Number of Copies :
Receipt Number :
Date
:

:

Sir,
Kindly issue me the Death Certificate(s) as per details given below :
1.
Date of Death (dd/mm/yy): _________/__________/___________
2.
Sex :
Male :
Female :
( Tick one)
3.
Full Name of the Deceased :___________________________________________
4.
Place of (Death Complete Address) : ____________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
5. Father’s Name / Husband Name of the Deceased : __________________________
6. Permanent Address at the time of admission : ______________________________
_____________________________________________________________________
_____________________________________________________________________
7. Place of Cremation . __________________________________________________
8. C.R. No. if the Deceased was admitted in the Hospital : ______________________
9. Relation of the Applicant with Deceased (Father / Mother / Relative ) : _________
_____________________________________________________________________


What is a Birth Certificate
• A birth certificate is a vital record that documents
the birth of a child.
• A birth certificate is probably the most important
document for our identity.
• A Birth Certificate is the most important identity
document it serves to establish the date and fact of
one’s birth for many purpose like for job ,for
admission in school.

A birth certificate is required for
• Seeking admission in educational institutes.
• Getting employment.
• Establishing one's age with any institution.
• Claiming social security benefits (e.g. health
schemes).

• Passport Application.

• Immigration needs like applying for Green Card.
• Obtaining certified documents such as Voter's ID,
Driving License, Passport, Marriage Certificate, etc


How to apply for a Birth Certificate?
1. Get a birth Certificate Registration Form from the
registrar's office (from your municipal authority).

2. When a child is born in a hospital, the form is
provided by the Medical Officer In-charge.
3. Fill in the form within 21 days of birth of the child.
4. If birth is not registered within 21 days of it's
occurrence, birth certificate is issued after police
verification.

5. Once the verification of the birth records (date, time,
place of birth, parent's ID proof, nursing home etc.) is
done by the registrar, birth certificate is issued to the
applicant.
6. 7 days after applying for birth certificate, follow up
with municipal authority to obtain the birth certificate.
7. By providing a self addressed envelope at the
municipality office, the birth certificate is posted to the
respective address within 7-14 working days.


When can we collect the Birth
Certificate?
1. Birth certificate is issued within 7-15 working
days.
2. 7 days after applying for birth certificate, follow
up with municipal authority to obtain the birth
certificate.

3. By providing a self addressed envelope at the
Municipal Corporation Office, the Birth Certificate is
posted to the respective address.

Who is responsible for registering a
birth?
1. One of the parents or nearest relative(s) are
responsible to register the birth of a child in their
house.
2. For a child found deserted in a public place, incharge of the local police station is responsible.


When is a Birth Certificate issued?
1. Birth certificate is issued within 7-15 working days
of registration of the birth of the child.
2. The Births & Deaths Act, 1969 requires to register
every birth within 21 days of it's occurrence.


If we have lost our Birth Certificate.
How to get a copy of it?
1. Submit an application to the Municipal Corporation
Office where the child was born & registered.

2. Mention the reason for applying for a new Birth
Certificate in the application.
3. Submit the requisite fee to get the Birth Certificate.
Fee may vary from state to state.

4. Application can be submitted by the applicant or father
/ mother, or the nearest relative.

5. A court fee stamp has to be attached to the application
form when applied.
6. Get a notary written in Rs.50 or above according to
the Indian judicial stamp paper.
7. Birth certificate will be issued after applying for the
same, within 10-15 days.
8. Registration department of Birth Certificate is located
at every panchayat & corporation of every state.

How to get a Birth Certificate in
case of adoptions?
1. Obtain a Birth Certificate Form from the nearest
Municipality Corporation free of cost.

2. Fill up child's & parent's name in the relevant
columns.
3. The 'name of hospital' (where the child was born)
column is to be left blank.

4. In the section 'Place of Birth', write the
Orphanage address from where child has been
adopted.
5. Submit the form along with a copy of adoption
deed & requisite charges.

6. The Municipality Corporation validates child's
availability at the concerned address.
7. If any birth is not found registered, the Registrar
shall issue a Non Availability Certificate (NAC is
issued ).

8. Collect the Non Availability Certificate on the due
date & use the same to file a petition at the District
Magistrate's office.
9. Court will issue an order to the Municipality
Corporation Officer to generate a birth certificate.
10. Again apply at Municipality Corporation Office
& a birth certificate with parent's name will be
given.

Is it possible to make changes in Birth
Certificate?
Yes, changes can be made to the birth certificate after it
is issued.

1. Write an application requesting the changes
required, to the Municipal Corporation Office.
2. Application has to be signed by 2 gazetted officers
with their seal.

3. Submit:
- Original Birth Certificate.
- A declaration signed by notary on a Rs.10 stamp
paper & state all the changes required.
- Proof of changes required in Birth Certificate
(attested by a Gazetted Officer).
4. Follow up with the Municipal Corporation Officer & it
will be issued within 7-14 days.


5. Documents required are as follows,
- Driving License
- Passport/PAN Card
- Voter ID
- Ration Card
- Education Certificates/ School Leaving Certificate
- Consent letter from the concerned Hospital
regarding correction to the effect.
6. All these documents are to be attested by a
Gazetted Officer.


BIRTH CERTIFICATE
(Issued under Section 12/17)

This is to certify that the following information has been taken from the original record of birth
which is the register for (LocalArea) …………………………………………of …………………………. Tahsil
……………………………of District ………………….. of State ……………….............

Name: ……………………………………………..
Sex :………………………………………………..
Date of Birth :…………………………………….....
Place of Birth : ……………………………………...
Name of Father :. …………………………………...
Name of Mother: …………………………………...
Registration No.: …………………………………...
Date of Registration :………………………………..

Date :…………………..

Signature of Issuing Authority
Seal


Death and birth certificate

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