1. The Ideal Invoice Template
The Ideal Invoice Template
Have you ever encountered a situation where your client has delayed your payments due to
discrepancies in your invoice? If the answer is yes, then it is high time that you design abilling
invoice that is easy to understand and has all the necessary details that are required by your
clients.
What is an Invoice?
An invoice is a commercial document that all service providers send to their clients/customers.
An ideal invoice will contain the information of the services rendered, the amount the client
owes you and the date by which it has to be credited to your account. An ideal commercial
invoice template will include the following
 Name of your company
 Contact information – Include the mailing address if you want the check to be mailed to a
particular address and also the telephone numbers
 Invoice number
 Issue date
 Description of services
 Total amount due
 Payment Deadline – You need to mention clearly when you want the payment to be made –
immediately on receiving the receipt or within 30 days (Net 30).
 Type of payments you take – online, credit cards, checks ( If you prefer checks to other
modes of payment, ensure that you mention the name of the company or individual in whose
favor the check should be drawn out)
 Information about late fees and interest charges
Mention your tax id number too.
© 2011 Apptivo Inc. All rights reserved.

2. An accounting or invoicing software can help you create invoices, mail them, track reminders
and accept payments. Check out Apptivo’s Invoice App. It is free and on the cloud, that way
you can access your data from anywhere.
A clear, easy to read and complete invoice is one of the main tools freelancers can use to get
paid on time. Here are some other tips to keep in mind if you would like your clients to pay you
on time, every time.
Advantages of an Ideal Invoice Template
An ideal invoice template makes things clear to the client thereby ensuring prompt payment.
It removes any ambiguities from the client’s mind. It highlights the importance and scale of the
work rendered to him.
It has a professional touch and is pleasing to the eye. This shows that the work has been done
and a fair compensation is in order.
Want to use a FREE Online Invoicing Tool? Check out Apptivo’s Online Invoicing Software
It emphasizes a systematic and methodical approach.
An ideal invoice projects the freelancer in a professional light – it ensures that the freelancer
and his work are taken seriously.
Invoice templates vary from company to company depending upon the nature and the
magnitude of the work performed. It paves the way for hassle free and smooth payments. It is
appreciated by both the client and the freelancer. Book keeping software such as Apptivo’s
Invoice App make the invoicing process hassle free.
Maya Pillai is passionate about helping small businesses and professionals. She is a blogger for
Apptivo's Small Business University
© 2011 Apptivo Inc. All rights reserved.