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What should you consider when finding your ideal event space? We share the 5 things you need to consider before you seal the deal, and discover 5 trend-setting event spaces you should consider for you next event.
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6. When choosing a date for the event, check if it
clashes with any major events in your industry.
It is typically more expensive to book venues over the weekend, so
you might want to consider setting your event on a weekday.
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11. Creating the right mood for your event will play a
huge role in shaping the experience for
attendees.
If you are aiming for a casual event, hosting it in a hotel seminar
room might not be the best option.
12. Check with the venue on amenities covered in the
agreement – from wifi, lighting, sound
equipment to stage setup.
This can help determine if you need to budget for an external vendor
to provide logistics not provided for by the venue.
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14. Serving food at your event? You can choose to
host it at a venue that does F&B services like a
café or a bar.
If the venue itself does not provide food, but allows you to cater
food, check their terms and conditions. Some venues will require you
to order from the list of caterers they work with.
15. Reasons for attendee dissatisfaction
with food options
47%
limited choice
21%
not suitable for own
dietary requirements
18%
not appropriate for
the time available
to eat
www.warwickconferences.com/value-satisfaction
16. Set up a registration form on
your event landing page and ask
attendees about their dietary
preferences, so you can make
the necessary arrangements
with your caterer.
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18. Set your budget and look for venues within it.
A common mistake is to set up appointments at potential venues
without checking from the get-go if the venue will be within budget.
19. Avoid unaccounted expenses.
Remember to check if there are additional fees for the venue’s
amenities, catering, and make allowances if they are not included in
the contract.
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