1. RFQs and Quotation
Overview
A request for quotation (RFQ) is sent to a supplier to request pricing and other information for an item
or items. A quotation is the supplier's response to that RFQ. Some examples of how you send an RFQ to
a supplier include creating an RFQ in the RFQs window and sending it by facsimile, making a phone call,
or using Oracle iSupplier Portal. One way a supplier can send a quotation, whether or not in response to
an RFQ, is through the Purchasing Documents Open Interface.
If you don't receive quotations electronically from your supplier, you can create the quotation manually
using the Quotations window, or copy the quotation from an RFQ.
Creating an RFQ
Step 1 - How to Create an RFQ

2. Step 2 - Select RFQ Type
Step 3 - Enter a Close Date

3. Step 4 - Enter the items to be bid on
Step 5 - Enter a target price and Supplier Number

4. Step 6 - Add Quantity Details and Project Information
Step 7 - Add Terms

5. Step 8 - Add Price Breaks
Step 9 - Add Supplier Details

6. Step 10 - Save it and get RFQ Number
Quotations
Step 1 - Copying Quotations from RFQ
Use the Copy Documents window to create quotations directly from RFQs. Quotations you
receive in response to an RFQ usually match the format of your RFQ. To create a quotation from
an RFQ, open the original RFQ and choose Copy Document from the Tools menu. You can copy

7. the complete RFQ or part of it to your quotation. You can then edit the quotation to provide
detailed quotation line information.
Project and task information, if any, is carried from an RFQ when you copy a quotation from it.
To copy a quotation from an RFQ:
1. In the RFQs window, open the RFQ you want to copy.
2. Navigate to the Copy Document window
3. Enter the copy-from Action: Entire RFQ, RFQ Header Only, or RFQ Header and Lines.
4. Enter a quotation Number if you are using manual quotation number entry. Otherwise,
Purchasing assigns a number for you when you save your work
5. Enter the document Type. This is one of the document names defined for RFQs. The list
of values lists the Document Type (Document Name) and Quotation Class from the
Document Types window.
6. Enter the name of the active Supplier. The list of values displays the supplier name, Hold
Status, 1099 Number, and VAT Registration Number.
7. Enter the Supplier Site.
8. Enter the name of the Contact for this site
9. Select Copy Attachments if you want to include the RFQ attachments on the quotation.
10. Select the OK button to copy the RFQ. Purchasing displays a confirmation message and
opens the new quotation in the Quotations window.
To clear your entries and return to the RFQs window:
Select the Cancel button to clear entries and return to the RFQs window.

9. Step 2 – Search for Copied Quotation

10. Step 3- Copy Quotation to Purchase Order.
Step 4 – Save and Generate PO

11. Step 5- Find PO
Step 6 - Approve PO

12. Step 7 – Approval Screen
Step 8 –Have Approver Approver PO

13. Step 9 – Approve