Microsoft offers cloud hosted O365 (E2 package) free to students, teachers and faculty. This session was designed to illustrate some of the top features in the O365 academic offering, considerations, and facilitate an open discussion. We will walk through many of the features and capabilities including SharePoint sites, OneDrive (SkyDrive renamed), Alerts, workflows and more. Microsoft announced some exciting news around this offering that will be available as of April 1st.

1. Jennifer Pearcey - SharePoint Practice Lead
Graphics Artist + Dev + Webmaster + Administrator + Solution
Architect =SharePointologist
Roles
• Practice lead, Governance facilitator, SharePoint architect,
Business developer, Administrator, Developer and End-user
Background
• Working with SharePoint across all versions from custom
2001 migrations to hosted 2013; on premise, hosted
(private and public) multi-tenant shared, and hybrid.
• Started and championed technical user groups, am a strong
community advocate, and volunter-aholic.

2. • Hosted e-mail (50GB Exchange)
• Web conference (Lync)
• Simple file sharing (25GB OneDrive)
• Team Sites (SharePoint)
• Office Web Apps (OWA)
◦ Office app editing and viewing via web browser*
• Mobile Office
 Windows Mobile includes OWA*
 iPhone and Android only provide view only access
• Multi-authoring, BYOD (domain), & more
• Collaboration, sync and offline*
• Cost… FREE!
Features , Capabilities, and Cost
Phone and
Community
support
available
24/7
Spam and
Malware
protection

3. While the free Education
A2 pricing model packs
an amazing amount of
functionality, you can
upgrade A3 or A4 plans
for a monthly fee.
NEW! Recently
announced, new
functionality added to the
Education (A2) plan….
As of April 1, 2014, the
Academic plan will
include licenses for
Yammer enterprise; still
at a cost of FREE!
O365 Academic Edu A2 Edu A3 Edu A3
Student Cost
Fac/Staff Cost
FREE 2.90/mo
5.20/mo
3.50/mo
7.00/mo
Office Mobile Included Included
99.9% uptime Included Included
Office (desktop) 5 DALs 5 DALs
Adv e-mail Included Included
eDiscovery Included Included
Adv Voice Included Included
Enterprise Voice Included
Audio Calling Included
Yammer Apr 1 Apr 1 Apr 1

4. Use industry methodologies when possible, corporate practices, or worse case; what
is working and grow organically. Embrace organizational change management when
possible. Start with the end in mind; managing project artifacts to Records
Management
Common challenges across various educational demographics
Finding what exists, where it exists, how content is accessed
quantify existing content; is the content current, and valid, tacit vs explicit
knowledge
Exchanging of knowledge. How did you hear about this event? How will you share the
next event? Organizations (structured) vs personal (organic)
Student 2 Student/ Teacher 2 Student – Enhance collaboration
MS released cloud services arrives in Jamaica November 2013
O365 Academic was released end of March to University of West Indies
Which added the *Student advantage.
RSS feeds, social productivity, Hosted Q & A, community efforts drive results
Proactive community outreach; get engaged, get involved!
Knowledge
Awareness
Knowledge
Sharing
Community
Knowledge
Management
Work Like a
Network

5. • Sources of Knowledge
◦ Where does the knowledge reside?
◦ What format does the knowledge reside in?
• Meaningful Content
◦ Meaning flows from a complex process of interaction between
information from the world, on the one hand, and a web of
already existing relationships, built up through previous
interactions, on the other hand Cilliers, 1998
• Approach
◦ Start with the
end in mind!

6. • Records information management
◦ Know your compliance requirements
◦ Establishing process and accountability
◦ Training and enforcing
• Information Architecture
◦ Taxonomy exercise is key to findability
◦ Enterprise content types
• Governance, growth and group therapy
◦ Do seek to establish governance
◦ Allow for growth, but set the roadmap and boundaries
◦ Establish internal user groups to help support the
governance and most importantly, each other.

7. REF: Emerald Insights
www.emeraldinsight.com/journals.htm?articleid=1626645

8. • Knowledge Awareness;
www.ejkm.com/issue/download.html?idArticle=52
• Yammer Announcement;
http://www.paradyne.com.au/yammer-enterprise-to-o365-
education/
• MS Virtual Academy -Self-paced learning / certification paths;
http://www.microsoftvirtualacademy.com
• Microsoft Case Studies; http://www.microsoft.com/casestudies
• S.M.A.R.T. (E.R.) Goal Writing; http://en.wikipedia.org/wiki/SMART_criteria
• Free Developer O365 site; (includes a SharePoint site preconfigured
for apps);
http://msdn.microsoft.com/en-us/library/office/fp179924(v=office.15).aspx
• Recorded sessions from the 2014 SharePoint Conference;
http://channel9.msdn.com/Events/SharePoint-Conference/2014
@pcmom03 #SPYam
pcmom03@hotmail.com