Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

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The Belgian Health Care Knowledge Centre needed an integrated library system but had no budget. They selected the open-source system PMB, which was easy to use and install, and provided functionality like cataloging, circulation, and an online public access catalog. While some customization was required, PMB met their needs and allowed them to launch their online library system without licensing fees. Choosing open-source joined them to a community of PMB users.

Educação Economia e finanças Tecnologia

Open your mind! Selecting and implementing an integrated library system : the open-source opportunity 10th EUROPEAN CONFERENCE OF MEDICAL AND HEALTH LIBRARIESCluj-Napoca, Romania,13th of September 2006 Patrice Chalon*, Laurent Alexandre-Joaquim , Caroline Naget, Catherine Becquart *Belgian Health Care Knowledge Centre (KCE)

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Selection criteria’s ,[object Object],[object Object],[object Object],[object Object],=> Koha and PMB

Candidates ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Installation unsuccessful  Installation successful 

PMB ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],www.sigb.net

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Customisation ,[object Object],[object Object],[object Object],[object Object]

Day to day use : PMB vs EndNote ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

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Conclusion (2) Project initiation November/December 2004 Market pre-analysis March/April 2005 Market analysis update November 2005 Candidates evaluation November/December 2005 PMB installation protocol December 2005 Installation & parameterization February 2006 Official launch March 2006 Feeding the catalogue February/March 2006 Customisation March 2006

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INTRODUCTION: In March 2020, Belgium was subject to a containment measure in order to stop the spread of the COVID-19 pandemic in its territory. Permanent teleworking for all staff was imposed, at the risk of impacting the continuity of services, including the library and information retrieval services. While the limitations on access to scientific research results have generally been exacerbated by this confinement, in the case of the KCE, the usual library services were ultimately only marginally affected. However, new services were requested to help researchers identify resources needed for their work. AIM: To describe the situation 20 months after the containment measures. To evaluate changes in library services, specific COVID-19 services that were implemented on an emergency basis, and the impact on information retrieval procedures. METHODS: The experiences of librarian and information specialists were summarized. The Long COVID example is used to illustrate the changes in procedures.RESULTS: Twenty months after the onset of the pandemic, working from home is still the rule for all KCE employees; therefore, the “temporary” adaptations to library services are still in place. COVID-19 specific services have been discontinued; international resources, such as the WHO COVID-19 Database, have been prioritized. Preprints are now a “standard” source of information for emerging or rapidly changing topics such as COVID-19, tools and procedures have been updated accordingly. CONCLUSION: Since the beginning of the pandemic, KCE librarian and information specialists succeeded into delivering the usual services to their users: researchers could access all sources of information (bibliographical databases, journal articles and books) and conduct their research “as usual”. The lessons learned were integrated into the standard working method, to the benefit of the delivered advices and recommendations to decision makers. Adversity does not kill librarians, it makes them stronger!

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Presentation at HTAi Annual meeting 2017, panel session "Rescuing the HTA database – future options and challenges" A central, international database for HTA reports and other HTA products is considered to be a vital source of information for healthcare researchers and stakeholders. The current HTA database, which contains over 15,000 documents submitted by numerous HTA agencies, was originally established by the International Network of Agencies for Health Technology Assessment (INAHTA) in 2007 and is available on the website of the UK Centre for Reviews and Dissemination (CRD). The database has so far been funded by the UK National Institute for Health Research (NIHR). Its existence is however endangered as future funding is unclear. If no alternative is found, it will no longer be maintained and only an archived version will be available. There would thus no longer be a single access point to HTA reports. Previous research has indicated that more than 75% of HTA agencies use the HTA database and more than half adapt common HTA products from reports produced by other agencies.1 The lack of an HTA database would have a direct impact on these activities. Smaller HTA agencies would be particularly affected, as they often have insufficient resources to produce their own reports and rely on reports from larger agencies. The wider consequences should also be considered: for instance, the decreasing visibility of HTA reports would diminish their relevance. It may also become more difficult to establish collaborations between HTA agencies. The problem would thus affect the whole HTA community. Often, however, a crisis also offers opportunities. The establishment of a new HTA database should include a re-evaluation of its structure and technical functions (e.g. inclusion of ongoing projects). Structure of the session: Short presentations will be held to provide an overview of the different perspectives of the various HTA agencies and networks currently involved in the discussions on the future of the HTA database. The panel will focus on the initiatives to rescue the database and present the options for funding, hosting, structure and technical functions. There will also be a guided discussion on the possible solutions presented and the challenges faced. Panel/Workshop outcome and objectives: At the end of the session, participants should be aware of the overall importance of the HTA database, the current status quo, and the potential features of a future HTA database.

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Presentation at IQWIG in dialogues, 16/06/2017. KCE, the Belgian Health Care Knowledge Centre, has been created end 2002 and delivered its first reports in 2004. Since its settlement, the activities of KCE have been described in a Process Book, covering all aspects of KCE's live (from hiring experts to disseminating reports). The chapters dedicated to scientific processes are essential to ensure consistency among the reports produced by KCE, independently of the authoring teams and their origin (KCE team or sub-contractors). Nevertheless, those process notes are living documents which receive regular updates to comply with the latest development of international standards. In this presentation, we will describe more than 10 years of evolution of the KCE process notes, in the light of the knowledge management principles.

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Presentation made at the PMB Belgian Users Group's meeting, Brussels, 24/V/2017. - How to harvest institutional repositories from PMB library management system. - How to turn PMB library management system into an Institutional Repository (OAI-PMH compliant) PMB is a free - libre - open source library management system Our library catalogue may be reached at http://library.kce.fgov.be; our institutional Repository may be reached at http://repository.kce.fgov.be

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Presentation at the 12th Annual Meeting of the HTAi (Oslo, Norway, June 15-17th, 2015). Background EUnetHTA, the European network for Health Technology Assessment has for about a decade comprehensively dealt with various HTA production aspects. However, dissemination of the final HTA report was yet to be addressed. In order to identify best practices in this field, a Community of Practice (CoP) was initiated with the aim of bringing together people in charge of HTA dissemination amongst EUnetHTA members. Objectives To describe the building process and first results of the EUnetHTA Community of Practice on dissemination. Methods The objective of the CoP was defined by a work-team. Potential participants were identified from all EUnetHTA Partners, and as a first step a webinar was organised to present interested participants with the concept and objective of the CoP. Subsequently, a workshop was organised to share knowledge and plan future activities. Results 44 people from 25 agencies in 18 countries joined the CoP. Of these, 25 participated in the webinar and confirmed the utility of the CoP. The workshop brought together 17 people and resulted in identification of crucial steps in the HTA dissemination process, knowledge exchange about dissemination actions, and main topics of interest to the CoP. A series of Webinars provided by the CoP members themselves has been set up, two webinars has already been conducted, and a third is planned later this year. Conclusion The CoP provides a suited format for formally exchanging information about dissemination of HTA reports and establishing best practices together with peers. Best practices identified through the workshop and the webinars will be compiled in a best practice document. Further activities will be planned in the future, including the consideration of stakeholder involvement.

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Presentation at the 12th Annual Meeting of the HTAi (Oslo, Norway, June 15-17th, 2015). Background In the last decade, EUnetHTA, the European network of Health Technology Assessment, has developed several tools to facilitate the joint production of HTA information. Because of the transnational nature of this network, e-learning was identified as a potential complement for the face to face training program and considered by surveyed partners as the most suited method for several tools. Objectives To describe the development of e-learning at EUnetHTA. Methods Users’ as well as producers’ experiences with e-learning and required infrastructure to create and disseminate e-learning material was explored. Two of the EUnetHTA tools were selected to test the production of e-learning material, one by recording an e-meeting session, and the other by audio and video recording a face to face training. A working group provided feedback to the pilots and the e-learning material was fine-tuned before it was released. A feedback form for end users has been provided aside the e-learning material. Results The existing intranet and e-meeting software were selected as the infrastructure for e-learning, and complemented by a video hosting service and an authoring software. Four webcasts about the Planned and Ongoing Projects database (POP DB) and four slide-casts about the HTA Core model® were produced and included in a virtual class-room on the intranet. Webcasts and slide-casts have been well received by the working group. Feedback from end users is currently collected. Conclusions The production process has been manageable for both the content providers and the technical support. Using the intranet and the e-meeting software helped to limit the cost of the e-learning infrastructure. The production of e-learning material will thus be generalised to all EUnetHTA tools and further developed in the future.

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Background: To date, Cochrane has focused primarily on publishing systematic reviews of the effectiveness of healthcare interventions and subsequently reviews of diagnostic test accuracy. How to identify studies in these areas is well-described in The Cochrane Handbooks. Cochrane is considering extending its remit to evidence syntheses in other areas, such as economic evaluations, prognosis and qualitative research. Study identification has not yet received as much attention in these areas within Cochrane. Additionally, under MECIR (Methodological Expectations of Cochrane Intervention Reviews), if a Cochrane Review has specific eligibility criteria around study design to address adverse effects, economic issues or qualitative research questions, it is now mandatory that searches must be undertaken to address these issues. These areas, together with others, are covered in a new web resource, SuRe Info, produced by the Interest Sub-Group on Information Resources (IRG) of Health Technology Assessment international (HTAi). Objective: To present the SuRe Info resource. Methods: Information retrieval methods publications are identified by database searching. Publications meeting the SuRe Info inclusion criteria receive a structured abstract containing a brief critical appraisal prepared by one SuRe Info information specialist and checked by another. Key messages from the appraisals are summarized into topic-specific chapters. Results: SuRe Info is published as a section of the HTAi Vortal (www.sure-info.org). It has two parts: 1) chapters on general search methods common across all evidence syntheses and 2) chapters describing the methods to use when searching for specific aspects of evidence syntheses, such as adverse effects / safety and economic evaluations. Chapters summarize current research evidence with links to the structured abstracts / appraisals. Conclusion: SuRe Info is a new open-access web resource that provides research-based summaries relating to information retrieval for evidence synthesis including systematic reviews. It provides a valuable addition to the information provided in The Cochrane Handbooks.

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Authors: Patrice CHALON, Laurence KOHN Abstract: Health Technology Assessment (HTA) is the process by which evidence on the clinical effectiveness and the costs and benefits, long term as well as short term, of transferring the technology into clinical practice is systematically evaluated and recommendations generated as to the best approach. Information specialists or librarians are usually involved in the Health Technology Assessment process. They help their patrons in writing the search question, search the appropriate bibliographic databases with all their knowledge in order to retrieve the most pertinent citations, and provide support in the management of the references. They may also assess the results by themselves or take part to the writing of the report. In some case, the Information Specialist teaches and advises experimented scientists who lead the literature searching. At the Belgian Health Care Knowledge Centre (KCE – Belgium), the information specialist organises the transfer of information literacy skills to the scientists. Those trainings are provided by the information specialist or by scientists experimented in Evidence-Based Medicine (EBM) and Health Technology Assessment (HTA). The scientists are then independent in their work process and the project planning is not dependant on the availability of the information specialist. In this paper, we will present how we organize this skills transfer, the first results and the planned improvement. Poster presented at the 11th European Conference of Medical nd Health Libraries, 2008, Helsinki (Finland)

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Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

1. Open your mind! Selecting and implementing an integrated library system : the open-source opportunity 10th EUROPEAN CONFERENCE OF MEDICAL AND HEALTH LIBRARIESCluj-Napoca, Romania,13th of September 2006 Patrice Chalon*, Laurent Alexandre-Joaquim , Caroline Naget, Catherine Becquart *Belgian Health Care Knowledge Centre (KCE)

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13. Conclusion (2) Project initiation November/December 2004 Market pre-analysis March/April 2005 Market analysis update November 2005 Candidates evaluation November/December 2005 PMB installation protocol December 2005 Installation & parameterization February 2006 Official launch March 2006 Feeding the catalogue February/March 2006 Customisation March 2006

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15. Thank you for your attention !

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Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

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