2.
As Events Manager, Ashleigh will oversee the
running of the event. She will liaise with the
client and all department heads ensuring that
all overall tasks are being completed and that
everyone and all departments are on time with
schedules. She will chair regular meetings to
ensure that all this is happening. She will have
overall budget control and will allocate
additional department budgets. She will also
liaise with any external companies or persons.
For example the venue and other contacts
related to the budget.
3.
Myself and Jordan will assist Ashleigh in her role in
anyway we can. I will take minutes in each meeting
and upload them and Jordan will produce Action
Points for each department head to follow and delegate
necessary tasks. Jordan will also be in charge of
producing relevant risk assessments for both the
college and Arley Hall and I will research any relevant
legal documentation we will need and produce this.
This will include any form of licence and/or consent
forms for other students. We will also aid Ashleigh
when in liaison with Shelagh at Arley Hall and
members of the choir to ensure that al are kept satisfied
throughout the running of the event. I will also be in
charge of organising transport for the team and any
additional staff.
4.
Jordi is responsible for all technical aspects of the event from
the sourcing stage up until the event itself. If equipment is
being bought or hired, he will oversee this aspect of the
Event, ensuring the most suitable equipment is being used
adhering the constraints of the budget and health and
safety. He will organise transport for the equipment to and
from the venue and will perform any necessary maintenance
throughout the Event’s run. Jordi must also the Operators of
any equipment. They will designate specific roles to the
operators and ensure they are performing their roles
efficiently and effectively. Jordi will also lead the set and
lighting designers ensuring they are on task and producing
relevant concept ideas. He will also aid them with regards to
the equipment available to them and if their concepts are
plausible.
5.
Gemma must lead the Front of House team to ensure that
the audience have a pleasant experience in all aspects
outside of the ‘performance’. As a Raffle has been
decided, she will be in chare of sourcing these prizes, and
running it effectively on the night. She will also be in charge
of catering. She will oversee all sourcing of any necessary
equipment and products used. She must also hire additional
staff as both the car park and the inside of the venue must
be appropriately manned. She must hire this staff and give
relevant training, and keep in regular contact with them to
ensure that they can attend the event and perform their roles
effectively and efficiently. She must complete all this by
delegating tasks to her team and liaising with the Events
Management Team should there be any isues.
6.
Jordan is responsible for ensuring that the event
has an audience. He will organise a
‘marketing/advertising’ campaign to ensure that
the public has an awareness of the event and/or
organisation. He will produce and distribute any
advertisements and liaise with external persons or
companies to further ticket sales. They will
develop promotional events and do so in a costeffective way. He will also liaise with the Front of
House team in the creating of the programmes and
must manage his team to ensure all tasks are
completed on time.
7.
Joel will follow the brief and liaise with other
departments to design how the space will be
lit. He must work with Matt, the set
designer, to discover what set is actually being
lit. He will work with the marketing team and
Events Management team to produce a plan
that ties in with other creative decisions that
have been made. For example, the marketing
campaign colour scheme. He will work closely
with Jordi to ensure he is creating a plausible
plan with the equipment available to us.
8.
Matthew will follow the brief and liaise with
departments to design where the choir will
perform. He must work with Joel, the lighting
designer, to discuss how his set will
complement the lights. He will work with the
marketing team and Events Management team
to produce a plan that ties in with other
creative decisions that have been made. For
example, the marketing campaign colour
scheme. He will work closely with Jordi to
ensure he is creating a plausible plan with the
equipment available to us.
9.
Andrew and Sophie will work closely with
Jordi to source all sound/ lighting equipment
for the event. They will also act as a DSM and
operator on the night working closely with the
performer/client to ensure that the
performance is rehearsed and looks
professional.
10.
John and Lucy will assist Gemma in the
running of all aspects of FoH. They will also
liaise with all additional staff that Gemma has
decided upon. They will deputise Gemma in
any event that she cannot be available. For
example attending Arley Hall and discussing
with Shelagh the car parking space.
11.
Anna Will assist Jordan in the marketing of this
event. She will liaise with both Jordan and the
Events Managing team to ensure that deadlines
are met and we gain an audience for the gig.
