The document discusses different types of meetings and their key characteristics. Formal meetings have more structure and formulaic language, while informal meetings are more flexible and interactive. Both types of meetings involve turn-taking of speakers. The phases of a typical meeting are outlined, including opening, accepting attendees and minutes, discussing agenda items, other business, and setting the next meeting. Meeting roles are also defined, such as the chair who leads discussion and the secretary who takes minutes. An example meeting agenda is then provided.

1. MEETINGS FORMAL MEETINGS Appropriate means of expression, formulaic language A particular line of behaviour Turn-taking – lengthy monologues Organization level INFORMAL MEETINGS Greater flexibility and spontaneity More interactive Turn-taking more frequent Colloquial/casual language Smaller teams

2. THE PHASES OF A MEETING Opening the meeting Noting the attendees and the quorum (Nominating the secretary, Accepting the minutes of the previous meeting) Accepting the agenda Notices Discussing the topics/items Any Other Business (AOB) Deciding on the date of the next meeting Ending the meeting

3. THE ROLES IN A MEETING A chair(person) – leading the discussion A secretary – taking the minutes Attendees (Facilitator – keeps the discussion and decision-making process moving along, not involved in the content of the meeting (Timekeeper – reminds the chair when the time is almost up for an item on the agenda)

4. MEETING Meeting of the building association of Hermanninkuja 13 Attendees: Virtanen (chair), Happonen, Tepponen, Jäppinen, Kekkonen AGENDA: Opening the meeting Choosing the secretary Checking and accepting the agenda New investments (a grill or a sandbox?) Any Other Business Deciding the time for the next meeting Ending the meeting