1. Using the Restructured Grants.gov Application (Forms B) and Preparing for the February 5th Deadline January 2010 Adobe Forms B &the Feb 5 Deadline

2. Grant SCIENCE GIM 19 SPONSOR Two day deadline NSF Explanation Contract eGC1 Introduction coversheet SubContracts GIM 13 application research Grants.gov 10 Day Rule export control Help Desk Protocol EXPERIENCE BUDGET Indirect Cost Rate scope of work Grants.gov GIM 10 research strategy APPROVALS national institutes of health Office of Research IDC Research Administration “Expertise in all aspects of research administration is critical to facilitate and support cutting edge scientific discovery at the University of Washington” budget justification Compliance PRINCIPAL INVESTIGATORAdv Budgets Advance BudgetseGC1 Introduction coversheet Scope of Work SAGE Indirect Cost Rate research 5 Day Deadlineexport control LEARN Grants.gov Protocol GIM 13 BUDGET Contract COST SHARING Grants.gov GIM 10 Sponsored projects research strategy APPROVALSResearchEXPERIENCE PRINCIPAL INVESTIGATOR budget justification Students application Ready to Submit Grant SPONSOR SCIENCE Human Subjects SPAERC Explanation SFI

3. Today’s Agenda Forms B changes Top Grants.gov & NIH submission errors UW Business process Performance site GIM 19 - UW Deadlines OSP is your research administration partner New NIH requirement for RCR (Responsible Conduct of Research) Q&A

4. Restructured NIH Forms B

5. Introduction NIH restructured application forms and instructions are required for deadlines after 1/25/2010 Competition ID New form applies to nearly all types of applications R, T, D, K, U, SC, G, P, Fellowships Read the RPA or program announcement carefully Applies to both new and resubmissions New forms are available on Grants.gov

6. Forms B – General Info Applications submitted with the old forms will be delayed Validation will not pass at Grants.gov submission Summary of changes can be found at http://enhancing-peer-review.nih.gov/docs/application_changes.pdf School of Medicine checklist for restructured application instructions

7. Short Summary of Changes Research plan reformatted & reduced to 12 pages or less Facilities & Resources have modified requirements Biosketch now begins with a personal statement

8. 1. Research Strategy - NEW Restructured Research Plan attachments OLD – 3 sections Background & significance Preliminary studies/progress report Research design & methods NEW – Research Strategy with 3 parts Significance Innovation Approach

9. Research Strategy Single PDF file Significance Innovation Approach contains overall research description and 2 sub-sections Preliminary studies for new applications Progress Report for renewal/revised applications List of publications moves to section 5.5.5 Reduced to 12 pages maximum for R01

10. 2. Facilities and Other Resources Requirements Describe how scientific environment will contribute to probability of project success Early Stage Investigators (ESI) must describe institutional investment in the success of the investigator This section is located: SF424  R&R Other Project Info PHS 398  Resources Format page

11. 3. Biographical Sketch Part A = NEW personal statement Parts ABC become BCD No more than 15 publications Selections based on how recent the publication, importance to the field of research, and/or relevance to the application 4 page limit (no change)

12. Handout Table of Forms B Page Limits Checklist for Preparing a Submission-Ready Application Distributed today Posted to the OSP website

13. Top Grants.gov Submission Errors Application requirements not met Budget miscalculations (e.g. rates, exclusions, dates, totals match to 424) Dates do not match between periods/forms Budget totals do not match across all forms Invalid / inconsistent / missing data(e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH)

16. NIH Help NIH eRA Commons – http://commons.era.hin.gov/commons Avoid Common Errors - http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm SF424 User Guide - http://grants.nih.gov/grants/funding/424/#inst

17. Review Process May Take Longer We anticipate: Large number of submissions nationally More error reports from Grants.gov and eRA Commons Therefore: Proposals received only by the 2 day deadline may very likely not make it through submission process Waivers will not be approved for proposals that miss the 2 day advance deadline unless they fall under the GIM 19 Guidelines

18. SAGE Grant Runner Supports NIH R01, R03, R21 with modular budgets Forms B incorporated SAGE Budget (preparation tool) Auto-populates salaries and rates; calculates totals Import #s to eGC1 Budget page & attaches excel spreadsheet Help features are available throughout SAGE Click the <help icon> to view additional information regarding Grant Runner functionality

19. UW Training Options Grants.gov Training Register on-line Two classes offered January 13th and 14th How to Prepare a Basic Budget – coming soon OSP Learning page http://www.washington.edu/research/main.php?page=ospLearning

20. OSP Business Process

21. Performance Site Sponsor forms request the primary performance site This data may be used to calculate F&A rate Therefore- Use locations in the F&A Rate Agreement (GIM 13) List multiple locations if split rates are used Enter performance site on the R&R Project/ Performance Site Location(s) form page

22. Performance Site Locations

24. 5 working days prior to submission deadline with all proposal components completedIncludes the science (Research Strategy).

27. All COMPLETED sponsor required forms attached

28. IRB or IACUC studies/protocol approval dates or JIT

29. Attached paperwork for subcontracts or consultants

30. Research plan and budget is attached in FINAL form

31. Attachments are in correct format

32. IDC rate is in accordance with GIM 13

33. Any required approval waivers grantedThen RTS = YES

34. For the greatest grant success and positive work relationships, adopt a team approach

35. OSP is Your Partner Contact your OSP Administrator if you have questions during the preparation phase Provide context for your questions (i.e., specific sponsor instructions, not your interpretation) Consolidate your questions for the best use of everyone’s time Leave a trail of information breadcrumbs for all reviewers Justify exceptions or complicated arrangements/budgeting Pre-reviews of applications is not standard

36. Help at UW Help Guide – Grant Submission via Grants.gov http://www.washington.edu/research/oris/learning/gg_guide OSP Grants.gov Help Desk UW policy & procedure questions osphelp@uw.edu or 206-685-4362 SAGE Help Desk eGC1, Budget & Grant Runner questions sagehelp@uw.edu or 206-685-8335 Peer Mentors http://www.washington.edu/research/main.php?page=ospMentors

37. Responsible Conduct of Research (RCR) Requirement

38. Training Requirement NIH is requiring a different set of RCR standards for all NIH training grants Face-to-face instruction required Online instruction may additionally be used Notice Number: NOT-OD-10-019 NSF already requires RCR training of students and postdoctoral researchers supported by NSF http://www.washington.edu/research/main.php?page=rcr

39. Presentation Recap Forms B – required for deadlines after 1/25/2010 Top Submission Errors Primary Performance site – GIM 13 GIM 19 – UW deadlines New RCR requirement for NIH training grant Resources Ask your PIs to start working on their personal statement for biosketch early in the process

40. Q & A Discussion Panel Craig Johnson, Administrator - OSP Kim Littlefield, Administrator – OSP Lynne Chronister, Director - OSP