2. Agenda
• The Challenges of Bill Management and
Invoicing
• How Bill.com Addresses These Challenges
• Day-to-Day Processes Streamlined with Bill.com
• Accounting System Integration
• Accountants Program Benefits & Pricing
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3. Business Bill Payment is a Process,
Not a Transaction
• File and retrieve
• Collaborate & approve
• Time your payments
• Reports
• Disputes and exceptions
• Vendors
• Payments & reconciliation
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4. Traditional Bill Pay Just Doesn’t Cut It
Typical Bill Payment Business Bill Payment
x No document management Extensive document management
x One user Many users, roles, and controls
x No process automation Fully automated workflow
x Few vendors Many vendors
x Pay large vendors electronically Pay everyone electronically
x Personal finance software Professional accounting software
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5. Invoicing and Collections Can Be Time Consuming
• Creating, sending and tracking
invoices
• Lack of visibility
• Managing and sending payment
reminders
• Processing Remittance
• Delaying working capital
• Unnecessary Write-offs
• Inefficient Reporting
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6. What if Business Bill Payment Was Re-Invented to Work
the Way Businesses Actually Operate?
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7. Simplify the Bill Pay Process
• Works like the
real world
• Anywhere
• Anytime
• Inexpensive
• Easy
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8. Simplify Invoicing and Collections
• Paperless
invoicing
• Transparency
• Automated
• Adds value
• Your clients get
paid faster
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9. Proven Success!
“Bill.com has been an essential tool in helping us with
processing our clients' documents. The cost savings that is
offered is an exceptional value and allows us to streamline
our clients financial reporting.”
Steve Brady, Bruin and Brady
“Bill.com has allowed our clients and our firm to save an
incredible amount of time, improve internal controls, and
almost instantly create the paperless work environment we
have been working so hard to achieve. ”
Jennifer L. Katrulya, CPA, CEO
Business Management Resource Group, LLC
“Bill.com is a real game changer.”
John Woolridge, CPA, LarsonAllen LLP
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11. Accountants Console
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12. Setup Overview
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13. User Setup
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14. Your Day-to-Day Finances. Simplified.
• We keep
track of what
to do
• A calendar
shows cash
going out &
coming in
• Forecasted
Cashflow!
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15. Processing Documents in Inbox
Supported File
All are placed in Formats:
your Inbox
• Individual bills
• Batches of bills
Select the action
to process the
document and/or
file it in your
online filing
cabinet
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16. Eliminate Tedious Data Entry
Simple
• Heads up Display
• SmartEntry
• Access previous bills easily
• Use the same vendor list and GL from
accounting system
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17. Eliminate Tedious Data Entry
Simple Simpler
• Heads up Display • Invoice data entered for you
• SmartEntry • Receive notification when bill is ready
for approval
• Access previous bills easily
• Vendor remittance and account
• Use the same vendor list and GL from
information automatically updated
accounting system
• 100% accuracy guaranteed!
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18. Eliminate Manual Processes and Controls with
Automated Approval/Review Workflow
Role-based
security,
collaboration/
workflow,
approvals, and
complete audit
trail
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19. Schedule Payments with Confidence and Ease
• Instant access to everything you need – documents, approver notes, and
vendor credits
• Pay with one click through Bill.com (or continue paying the old way)
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20. Schedule Payments with Confidence and Ease
Better check payments Better ePayments (ACH) than a bank Instant Payments through PayPal
• No printing, signing, and mailing • Directory of 4000+ Top Billers • Pay other PayPal Accounts
• FREE fraud protection • Pay any SMB or individual (Low cost, No • No need to access PayPal to
• Automatic cleared check upload Limits) make or verify payments
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21. Mobile Bill Payment!
• Access multiple
client accounts
• View/Approve bills
• View approver notes
• Make secure
payments
– Multiple bank
accounts
– Adjustable payment
timing
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22. Secure and Accurate
• Fraud Protection
Check drawn on
Bill.com’s bank account
• Payment Verification
Invoice copy sent with
check
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23. ePayments without eHassle
• Pay electronically
without having to
check your bank
• Vendors receive
payment details
automatically
• Get notified when
money is on the way
• Get notified when
money is available
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24. A History of Everything
• Helps you manage
your clients vendors
• Simplifies your clients
audits
• Puts payment details
at your fingertips
• Provides cleared
check images
Automatically
uploaded
Associated with the
transaction
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25. Opportunity For Invoicing
• Create invoices manually or sync invoices from QuickBooks or
Peachtree
• Send invoices electronically and/or via postal mail
• Track and manage invoices using automated reminders
• Record payments and sync to accounting package
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26. Maximize Your Firm’s Operational Efficiency
• Create invoices
manually or sync
invoices from
accounting
package
• Track and
manage invoices
using automated
reminders
• Record
payments and
sync to
accounting
package
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27. Send Invoices with One-Click
• Automate your
billing by having
Bill.com send
invoices for you
electronically, via
postal mail or
both
• Bill.com sent
invoices will have
a return envelope
and a Quick
Response (QR)
code to expedite
collections
• QR codes allows
customers pay
you via your web
portal
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28. Mobile Invoicing
• See all outstanding and
overdue invoices in a
dashboard
• Send email invoices
• Collaborate with customers
via notes
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29. A Personalized Web Portal For Your Clients’
Customers
• View and pay
current
invoices
• A history of all
invoices
received
• Automated
billings and
payments
• Secured, 24/7
access
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30. Customers Collaborate and Pay with Ease
• Review a single
invoice
• Collaborate via
notes
• Pay from bank
account (ACH)
or by credit card
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31. Payments Confirmed and Deposited
• Payments
accepted via
ACH or credit
card
• Funds directly
deposited into
your account
• No more trips to
the bank!
• Pay your bills
right away using
funds
• Payments
synced with
accounting
package
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32. Reap Benefits Now!
Firms and Clients are
Getting Paid 2-3x Faster
• Improve operational efficiency with an automated billing and
payments platform
• Share documents with Clients and Clients’ Customers
• Auto-bill and charge Customers or Customers can choose
auto-pay
• Maximize cashflow when you get paid faster andn reduce
your DSOs
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33. Document Storage
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34. Works with Accounting Systems to Support Your
Financial Reporting
• Transactions appear as if
entered directly into the
accounting system
• Maintains consistency
• Enables sophisticated
expense and cash
management
• Does not impact other
accounting activities
* Receivables syncs with QuickBooks Desktop and Peachtree
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35. One-Click Document Retrieval
• Document retrieval at your fingertips
• Retrieve bill images and transaction details stored in Bill.com from your
accounting package
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36. Same Security Used by Banks
• Bank-level encryption
• SAS70 Type II audited
• FDIC-Insured funds
• Role-Based controls
• Audit trail of approvals and
payments
• Verisign secured
• Redundant data centers
• Automated data backup
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37. Accountants Program Through CPA2Biz
• Dedicated Account Manager • Linkedin – CPA2Biz TBAS & Bill.com
• CPA2Biz Client Tools Coaches Club
• Demo accounts • Client Price Discounted from $49 retail
• Bill.com Help Desk (chat, phone, • Risk Free 60 Days offer
email)
• Accountant Console
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38. Sample Client Industries
Franchises Medical/Dental Retail
• Distributed bill locations • High bill volume • Lots of vendors
• Common Vendors • Lots of vendors • Store owner pressed for time
• Bill payers highly mobile • Bill payer is typically head of and often handles bills from
practice (or temp) home
Rental/Property Not-for-profits and other High Net Worth Individuals /
Management Organizations Trusts
• Many billing locations • High bill volume • Operate households like a
• Lots of vendors • Lots of vendors business
• Single paying authority that • Need to focus on core • Want ‘control’ but need to
is rarely in an office business delegate work
• Often not at home
• Significant audit trail
requirements
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39. Bill.com Value
• Easy and Fast • State-of-the-Art payments
– Easy to get clients bills – Check and electronic
– Easy to approve and payment
collaborate internally and – Fraud Protection
with your clients • Safe and Secure
– No need to worry about the – SAS70 TYPE II Compliant
accounting system
– Secure replicated data
• Flexible centers
– Gives you or your client – Disaster recovery (with no
control – depending on effort)
setup – Document DVD available
• Access • Cost Effective
– Information readily – Monthly subscription
available through simple
web portal – Working in minutes
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40. Contact Information
Contact Pete Potsos at CPA2Biz:
Pete Potsos, CPA
pete.potsos@cpa2biz.com
989-954-6589
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Notas do Editor
Bill payment is really a process – here is the process your clients need to go through – how are you currently helping your clients with this process?Describe to me your file and retrievement process?Describe to me how you are sending reports to your clients?How would you like for this process to change?
Research shows that 90% of us are paying our personal bills online, however 70% of business are still cutting checks. The reason is because…Compare and contrast
Just as Bill pay is a process – Invoice & Collections is also time consuming.Ask firms about their process, and implications of the these time consuming tasks (pick the scab)
PAUSE – the solution is Bill.com (penny to ad Bill.coms logo)
Walk firm through how easy it is to set clients up on Bill.com – concept here is simple for client to get documents to the firm, firm sets up the approval process, firm pays the bills once approved, and the firm easily synchronizes with your client’s accounting package
Bill.com can also simplify how your clients handle.A paperless way for you to now create, send and manage this AR for your clients, allows for real time collaboration between your clients & their customers, help your clients get paid faster, easy synchroization with QBs
Go through the console list:Branding – upload logoManage ProfileManage StaffCustomize client Bill to Turn on Receivables
Can create additional roles and turn yeses to nos and nos to yeses
Uppler left is your firm logo – you can customize bill.com Customized TODO list based on your USER role.How are you forecasting cashflow for clients now?If you or your client keep all your AR in the Bill.com system – they have all the information and are able to stay on top of this. You can mouse over the date and a window pops up with the details that tell you what scheduled payments you have and what you received on that date, or what plans (Penny to give list).
When your client scans in a bill, and you start processing the document…
You have a very simple way to add bills – smart entry…pre populate.
Simpler way is ZENGoes into Zen que – notice bills are ready for approval,
Payment arrival date Pay multi bankInstant access to approvals
Title was” ePayments without the Hassle” – Larry has a build on slide that he’s going to find
Other possibility for title: A History of Everything
Pain pointsBenefits
The process for managing receivables for your clients is easy. Create and manage invoices and payments all in one place. Create invoices within Bill.com or sync invoices from QuickBooks. Attach supporting documents to the invoices if you have them and send invoices to your client’s Customers. Track outstanding invoices easily with automated reminders. You decide when you want to remind the clients customer about an outstanding invoice and we automatically send reminders at different intervals. Set it and forget it!Finally, you can record payments and sync to QuickBooks. No duplicate data entry!
This is the clients view – your client can come in and see, pay, view history
If they want to review and invoice your clients can collaborate and send notes to their customers (all of this is maintained in the audit trail), and their clietns customers can pay via – ACH or credit card.Customers can set up automated payments (Bill.com is finding that clients are getting paid 2.5 times faster)
Your clients will get notified once a payment has been depositied into their bank account (no more trips to the bank)!
Your clients will get notified once a payment has been depositied into their bank account (no more trips to the bank)!
How much time do you think this will save you?NOTE – AR only at this time synchs with QB (Penny to add this to the slide)
Having a relative comparison (same as banks) is a little easier to understand than an absolute (100% Safe and Secure)