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Theleaderinyou
1. The Leader in you
Mentoring Program for Volunteers
Created by Narelle Stoll Community Leadership
Network
2. Introduction
The purpose of this document is to assist volunteers develop leadership skills
through participation in activities
It is hoped that through this document an individual will gain the skills and
knowledge needed for them to become an effective community leader
For more information please visit the websites below. Particularly if any of the
links on this presentation are missing or broken
Regards
Narelle Stoll
Community Leadership Network
Community Leadership Blog
3. About this presentation
This presentation is made of a series of modules containing brief
information, recommended readings and activities
While the suggested timeframe for each module is one month
there really is no time limit.
To get the best our of this course get a folder with paper to allow
you to write down information and download and save
articles and other useful information
Don’t forget to use your mentor
to assist you on your journey
5. Steps to success
What each of these steps represent is a skills you need to
develop towards you becoming a leader
They have been arranged in a logical order to assist you
progress and grow in your own pace
So lets start with Module 1 Clarity
6. Module 1 Clarity
“ If you don’t know where
you are going. Any
road will take you
there.”
Lewis Carroll
7. Purpose of Clarity
As you might have discovered your organisation offers a
world of possibilities.
However without a structured plan in place you may find
yourself drifting and at the end of year feeling disappointed
you did not get what you wanted out of the organisation.
A written career plan will give you direction
8. Areas to consider
Financial
Health
Career
Social/Family
Spiritual/ belief
Consider short term 1-2 years
Long term 3+
9. Leadership skills
Public Speaking
Project Management
Event Management
Strategic Management
Meeting and Governance Management
10. Benefits of setting goals
Gives you direction in all areas of your life
Gives you purpose
Puts drive and passion into your life
Format for setting goals (SMART)
Specific
Measurable
Achievable
Realistic
Timely
11. What are some examples of goals and activities
Goal
Develop skills in public
speaking
Develop skills in team work
and meeting deadlines
Develop skills in leadership
and management
Develop skills in meeting
protocol and chairmanship
Activities
Participate in icebreaker
activity
Be a member of a project
or commission team
Be a event coordinator or
Project Management
Be elected to the board
13. Exercise
1. Watch the following video
2. Write down the goals of the people featured in the video or a
person that inspires you
3. Sit and reflect on what you think your purpose or goal is in
life
4. Write it down
15. Further Activity
1. Download and read the resource information on goal setting
2. Download and read and Learning and Development plan
3. Decide what goals you want to achieve for the next six
months
4. Write them on the learning and development plan
17. The magic of networking
One of the attributes of a successful leader is to have a wide
circle of contacts and resources to draw on
This is achieved through successful and targeted networking
Your organisation can provide many networking
opportunities both local and perhaps National or International
depending on its size
Meeting new people can be a daunting experience
So here are some tips to get you started
18. Some tips on being a successful networker
Do your homework-Know why you are going to the event
Dress appropriately
Take business cards
If you don’t know anyone start with small groups of (2-3)
people
Introduce yourself with handshake, smile and eye contact
Maintain interest in the person
Avoid topics that might offend
Exchange cards- write date of event when you receive the
card
Work the room, don’t stay in the one place
19. Activity
1. Before you attend your next function write down the following on a piece of
paper
What is the purpose of the event?
Why am I attending?
What type of people I want to network with?
What can I offer them?
Put these skills into practise at the next event
2. Sign up to your organisation social networking sites if you have not already
done so.
21. Organisation Structure
This module is all about you
become involved in your
club or organisation
community
As discussed in induction. A
Club or organisation is
made up of a number of
Programs or events.
Every member has the
opportunity to participate
in any one
of these areas
22. Getting involved
By being involved in assisting with events you can gain some
valuable skills.
Time management
Networking
Protocol
Event Management
Lateral thinking
Marketing and Promotion
Budgeting
Public speaking
23. Different type of roles
There are a variety of different roles you can take on within a team.
These can include
Marketing/ PR person
Logistics- venue hire/layout/catering
Event promotion
Administration
Membership (Training and skill development)
Financial manager
Sponsorship
Technical volunteer ( specialist skills/qualifications may be required)
Just remember, unlike work generally no qualifications
or expertise required. Just a willingness to give it a go
24. How to be an effective team member
Turn up to meetings on time
Participate in discussion
Take a note book to jot down actions you are required to do
Commit to actions in the specified time
Be honest and communicate in advance if unable to complete a
task
Support and assist other members of the team
25. How to be an effective team member
Respect and follow directions of team leader or supervisor if
safe to do so
Respect and follow the rules and protocol of the organisation
Take initiative if you see a task requires doing
Be positive and enthusiastic
Don’t forget to wear organisation t-shirts or other promotional
material when hosting a public event
Refer to video- Leadership Lessons from the Dancing Guy
26. Notes on formal events
Your organisation may have the opportunity to host an
international visitor or local dignitary (Mayor, Member of
Parliament)
Events of this type usually involve a special procedure for
how the event is to be run
These types of events will normally have a dress code,
running sheet, Master of Ceremonies and formal activities
like toasts, speeches and presentations.
Ensure you are briefed and adhere to the protocol associated
with the event.
27. General etiquette at formal events
Respect the dress code for the event
Turn up to the event at the prescribed time
Address the guest formally by correct title when introduced
Ensure you stand/sit and be silent when asked to do so by the
Master of Ceremonies
Respond to a toast when requested
Mind your manners-avoid comments that may offend
Wear your organisation badge
If seated at a table know your table manners and the correct
position for the cutlery and glasses and side plate
28. Activity
1. Obtain a copy of your Chapter or Clubs organisation chart and
event calendar
2. Write down all the activities and events coming up within the
next two months
3. Write down two events and roles you would be interested in
participating in
4. Contact the Event Coordinator to make arrangements to
attend your first meeting
30. Opportunities to develop confidence in Public Speaking
Your organisation can offer many opportunities for members to
gain confidence in public speaking. These include
Participation in formal courses
Participating in public speaking/debating competitions
Delivering verbal report to a meeting
Promoting an event to club members
Participating in a icebreaker event
31. Tips on improving your public speaking skills
Do your research- know your audience
Research your topic well
Allow sufficient time to prepare and practice your speech
Write your speech out in full and read it out loud before
converting to cards
Practice your speech using hand cards
32. Tips on improving your public speaking skills
On the day dress professionally with minimum jewellery
Maintain eye contact with your audience
Speak slowly and clearly
Smile and look enthusiastic
Finish your speech when requested to do so
Watch the following video for inspiration
Martin Luther “I had a dream”
33. Activity
Here are some suggested activities to assist you to get confidence with public
speaking
1. Prepare a verbal report and present it at the next committee meeting
2. Participate in a icebreaking activity
3. Get two friends involved in a fun ice breaker activity at your next
meeting as the speakers
4. Introduce or thank a guest speaker at your next meeting
5. Promote a Project or event you are working to the organisation
6. Prepare an article for the newsletter
35. Projects
There are many projects you will find that your organisation
conducts both at local and possibly even at International level
Projects have two functions.
1. Develop members leadership skills
2. Develop and improve communities at both local and
international level
Members have opportunities to participate in Projects at all levels
of the organisation
36. Skills members can develop
As well as the skills listed under module 3 members will also develop the
following skills
Leadership
Cultural awareness
Planning
Volunteer Resource management
Teamwork
Budgeting
Chairing and running meetings
Media relations
Grant applications
Award submissions
Technical or trade skills
37. Your focus for this module
This is now your opportunity to step up and use the skills you
have developed in modules 2 and 3 to lead a project or event
team.
This skill not only requires you to have developed skills in
planning, but also the ability to inspire and motivate others
38. Tips for successful Project Management
Ensure you have developed a Project Plan with clearly defined
objectives and roles
Recruit your team based on what you need to deliver
Communicate your plan to the team defining clearly the
activities that need to be achieved by each role
Develop written position description for each role
Have a established meeting schedule where actions are
reviewed and issues discussed
Ensure minutes are taken and circulated in a timely manner
Communicate with team members regularly
39. Exercise
Watch the following video “Power of one”
Identify some of the issues in the video
What can you do to make a difference?
40. Activity
1. Offer to chair a community project or Program your organisation is
involved in
2. Read your local paper. Identify a cause or project your organisation can
become involved in. Prepare a project proposal and present to a board
meeting
3. Speak about a cause or area of interest at your next club event
4. Offer to invite a guest speaker from a community organisation to your
next event your members might be interested in
5. Prepare a press release
42. What this module is about
The purpose of this module is to introduce you to the process
for running a formal meeting
This module is for those members who have stepped up to
take on a board position in their organization
43. Project vs Board meetings
While you were a Project chairman you would have had the
opportunity to run meetings
Normally meetings of this type are run informally with
minutes used as a agenda
Board meetings are different due to the Governance or legal
responsibilities that board members have in ensuring the Club
is financial and all business is conducted in accordance with
objectives and the Club Constitution
The next slide covers some of the different activities
that occur at board meetings
44. Activities at Board meetings
Chapter Constitution- Governing or Legal document on how
a Chapter is to be run. Managed by the General Legal Counsel
Agenda- sets out items to be discussed- Circulated by
chairman 1 week before meeting.
Chairman- Person that runs the meeting. Ensures the meeting
runs to time and Agenda is followed
Minutes- Taken and circulated by the secretary. Provides an
account of what was discussed at the meeting
45. Activities at Board meetings
Written reports- 1 page summary tabled by each board
member of their activities for the month
Motions- Formal method by which decisions are made
on changes to the Chapter
Planning day- Meeting once a year to organise and plan
organisation events and review the organisation management
systems
46. Annual General Meeting
An annual formal meeting held each year
Activities that are completed at this meeting include
Presentation of financial reports
Election of the board of directors
This meeting is normally chaired by a non-
board member
Procedure for the organisation and conduct of this meeting is
set out in the Chapter constitution
47. Tips for delivering a report (1-2 minutes)
Prepare what you are going to speak on
Structure the report in the following format ( no more than 3
points under each heading)
What was/is the event about
Progress to date
Further action to be taken
When called stand and address the chairman and the audience
Speak clearly and stick to the points on the page
Finish within the time allocated
Conclude with the words “Mr/ Madam Chairman
I would like to table my report.”
48. Tips for chairing a meeting
Prepare and circulate the agenda one week prior to the
meeting
Read the constitution and parliamentary procedures for
chairing meetings. Seek assistance from General Legal
Counsel if unsure about procedures
Request board members reports one week prior to the
meeting so they be distributed with the agenda
49. Tips for chairing a meeting
Start the meeting on time
Stick to the Agenda
Remain impartial, professional and objective. Take charge if
the meeting is running over the agenda or becoming heated
due to a sensitive matter being discussed
Allow everyone to have a say.
50. Activity
1. At your first meeting after being elected to the board present a report to the
organization or club meeting on your role and areas of responsibilities
2. Prepare and present a motion to your board meeting
3. Conduct a small group exercise with a minimum of three other people where
people in the group take turns being a chairman and conducting a meeting that
runs for about 5-10 minutes. Two other members pretend acting as secretary, a
director and have one person as a observer. Swap roles and critique each others
performance.
4. Obtain a copy and read your organisation’s Constitution
5. Obtain a copy of your organisations Parliamentary Procedures
52. About this module
This module is designed to assist people who may be in a
position of assisting or guiding other members. This can
include
Board member
Trainer
Project Manager
Member more than 6 months
The purpose of this module is to provide you with some
Guidance on how you can become an effective coach
53. Being a coach
The responsibility for being a coach is not something to be taken lightly.
You are responsible for ensuring a newer member of the organisation
receives the best knowledge and assistance to enable them to become a
better person or leader.
You are also seen as a representative of the organisation by the new
member. A new member will judge the organisation on how you conduct
yourself
A coach is not designed to be the expert in everything really just a guiding
hand to assist the new member
There is considerable rewards in being a coach or mentor. The best is seeing
new members grow in confidence and take on leadership roles
54. Some tips on being a great coach
Be committed – Meet the new member at agreed schedules. Don’t be
distracted by phones and other members during the meeting.
Be honest- If you don’t know something say so. But also offer to find out
the information and get back to the member by the agreed time.
Be prepared- Prepare what you are going to deliver and discuss at the
meeting in advance
Be professional and objective- As a coach you are responsible for
providing feedback to assist the member in being a better person. As well as
giving praise also give constructive feedback on what they can do to
improve next time.
Be supportive and respectful- Don’t be disrespectful and demeaning if an
individual does not understand something. Remember once you were a
beginner yourself
Be prepared to learn- Knowledge is a two way street. Don’t be afraid to
learn something from the person you are coaching.
55. Activity
1. Volunteer to partner with a new member to assist them
become orientated to the organisation and activities
2. Offer to run some a training courses to new members
56. Video Resources
Video Link to the following
http://www.flickr.com/photos/communityleasership/sets/7215763
3734010504/
Information on mentoring
Team Building through Effective Coaching Skills
57. Useful resources
Community Leadership Network online Leadership Courses
http://nfphub.wordpress.com/online-leadership-training-
courses/
Public Speaking
Planning
Meeting Procedure
Event Management
Project Management
How to Lobby
58. Conclusion
I hope you have enjoyed the presentation and have gained many tools and ideas to
equip you on your leadership journey.
Remember
“A journey of a thousand miles begins with a single step”
Laozi (c 604 bc - c 531 bc)
To conclude please watch this inspiring video. All the best.
Think Different
Notas do Editor
To have your National or Local Organization’s logo appear automatically on every new slide, follow the instructions below. Click on View-> Master -> Slide Master Click on Insert-> Picture-> From file and select the file of your logo. Or copy and paste your logo from another document. Move your logo into the lower left corner, as indicated by the gray box. If it is necessary to reduce the size of the logo, be sure to maintain the proportions by holding down shift when using the arrow at the corner of the picture to resize. Increasing the size of the logo image may make the image blurry or degraded and is not recommended. After your logo is in the correct position on the cover slide, select the second Master Slide shown at left. Click on Insert-> Picture-> From file and select the file of your logo. Or copy and paste your logo from another document or page. Move your logo into the space indicated by the gray box, keeping in mind the recommendations above. Click on the button “Close Master View” or click on View-> Normal. Delete the gray boxes to show your logo. Para que el logotipo de tu Organización Nacional o Local aparezca automáticamente en todas las diapositivas (“slides”), en la posición donde está el cuadro gris, sigue las instrucciones que aparecen a continuación. 1. Haz clic en Ver -> Patrón -> Patrón de diapositivas 2. Haz clic en Insertar-> Imagen -> Desde archivo y selecciona el archivo donde se encuentra tu logotipo. También puedes copiar el logotipo de otro documento y pegarlo (“paste”) en la diapositiva. 3. Traslada el logotipo hasta la esquina inferior izquierda, donde está el punto rojo. Si necesitas reducir el tamaño del logotipo, asegúrate de conservar las proporciones manteniendo presionada la tecla de mayúsculas (“shift”) mientras utilizas la flecha para agarrar la imagen por una esquina y alterar el tamaño. No es recomendable aumentar el tamaño del logotipo, ya que esto puede causar que la imagen se vea borrosa o pierda calidad. 4. Una vez que el logotipo se encuentre en la posición correcta en la diapositiva que servirá de portada de la presentación, selecciona la segunda Diapositiva que aparece a la izquierda. 5. Haz clic en Insertar-> Imagen -> Desde archivo y selecciona el archivo donde se encuentra grabado tu logotipo. También puedes copiar el logotipo de otro documento o página y pegarlo en la diapositiva. 6. Traslada el logotipo hasta la esquina inferior izquierda, donde está punto rojo, teniendo en cuenta las recomendaciones indicadas anteriormente. 7. Haz clic en el botón “Cerrar Vista Patrón” o haz clic en Ver -> Normal. 8. Borra los cuadros grises para que se pueda ver tu logotipo. Pour que le logo de ton Organisation nationale ou locale apparaisse automatiquement sur chaque nouveau transparent, veuille suivre les instructions ci-jointes. 1. Clique sur View-> Master -> Slide Master 2. Clique sur Insert-> Picture-> (insérer image) dans fichier et sélectionne le fichier de ton logo. Tu peux aussi copier et coller ton logo d’un autre document. 3. Déplace ton logo pour le placer en bas à gauche, comme l’indique la case grise. Il se peut que tu aies à diminuer la taille du logo. Dans ce cas veille à garder les proportions en appuyant sur la touche shift lorsque tu utilises la flèche sur le côté de l’image dont tu souhaites changer la dimension. Si tu augmentes la talle du logo, il se peut que l’image soit déformée ou pas très nette et donc il n’est pas recommandé de le faire. 4. Une fois que ton logo se trouve à l’endroit voulu sur le transparent de garde, sélectionne le deuxième Master transparent qui apparait à gauche. 5. Clique sur Insert-> Picture-> dans fichier et sélectionne le fichier de ton logo. Tu peux aussi copier et coller ton logo d’un autre document ou page. 6. Déplace ton logo dans l’espace indiqué par la case grise, en tenant compte des recommandations précédentes. 7. Clique sur la touche “Close (fermer) Master View” ou clique sur View-> Normal. 8. Supprime les cases grises pour que ton logo soit bien visible.
JCI uses the slogan to communicate what the organisation helps members achieve: to Be Better - better people, better leaders, better managers, better professionals, better citizens of communities, better business owners, better politicians and better parents.
JCI uses the slogan to communicate what the organisation helps members achieve: to Be Better - better people, better leaders, better managers, better professionals, better citizens of communities, better business owners, better politicians and better parents.