Exenta is a human capital management software that aims to help organizations effectively manage their workforce. It offers modules to handle employee attendance, payroll, benefits, hiring, training, and performance management. The software provides metrics and reports to help HR managers make informed decisions. Exenta is available in different versions with varying features to suit organizations of different sizes. It uses a workflow management system and aims to align employee goals with organizational objectives.

1. Exenta
Human Capital Management
Simplify Your Workforce

2. The success of an Organization lies in the effectiveness of its EXENTA ALL THAT YOU NEED AND MORE
workforce. Effective Human Capital Management has become
a necessity for organizations to meet their growth targets. With the role employees becoming very critical for an Organ-
Hiring people and getting work done has become an order of isation, there cannot be any room for error when it comes to
the past. Assessing an Organisations needs and getting the best managing them. Human Resources processes have become
people to fulfil them has become the most crucial work for Hr very challenging, that no Organization can afford to ignore it
departments and to harness that potential and successfully anymore. Exenta offers excellent solutions to handle your
manage the workforce of a company is becoming the biggest company’s everyday activities that range from employee atten-
challenge for HR managers. dance, salary, schedules, holidays, benefits, hiring, recruiting,
and training. Continuous evaluation and analysis of the
With today’s work environment becoming more unpredictable employees to keep them motivated and involved in the Organi-
and chaotic, HR manager’s are always on the lookout for an zational Process is a part of Exenta’s features.
efficacious, innovative, realistic solution to managing their
workforce. Employees need to be constantly evaluated to Exenta is empowered with exciting workforce metrics that
bring the best out of them any effective solution would have to facilitates your HR teams with critical indicators & KPI’s
work in tandem with the HR managers provide them with enabling them to take the well informed decisions at the right
information to help them make the right decision in taking the time. Exenta, lets employees handle their own personal infor-
organisation forward. mation, therefore ensuring all data is accurate and undeviating.
Exenta’s capabilities do not stop with contouring economically
We at ESPL strongly believe achieving workforce excellence and efficiently the managerial aspects of the workforce, but
could propel your organisation to the future and Exenta was also enables the company utilize the potential of the workforce
built in the lines of achieving organisational excellence. Exenta to its maximum.
is a Unique human Capital management Product from ESPL
Exenta’s which aligns the organisations strategic goals with With Exenta’s remarkable features, HR managers can keep track
people goals with unique user friendly features and well- of their teams’ activities, targets, achievements, and can also
defined Human Capital management strategies ensure that keep an eye on every individual member’s skill, availability, and
your company can achieve workforce excellence. Regardless of other attributes.
the company size and workforce number, with Exenta, your HR
department can operate well to develop and deliver programs
to improve the efficiency and productivity of the workforce.

3. EXENTA- MODULES
Module Features
This is the employee Portal where all employees are given access to their
ESS ( Employee Portal) Information.
This is the staff Information database where staff profiles, service records are
SIS ( Staff information System) maintained
On boarding The Module where employees are brought into the System
Time & Attendance Attendance Management and leave Management
Payroll and taxes , statuary payments , reimbursements and settlements are
Payroll managed here
Transaction Management Employee Movements, transfers, team change, role change are Managed here
Hiring Recruitment Management
Performance Management Appraisal and ongoing Performance Management
Benefits Management Manages the benefit management of employees in the organisation
Training Management Online trainings & Offline Trainings
Exit management Employee Separation & terminations
Asset Management Manage Employee Assets & Organizational Assets
Conveyance Management Manages your fleet and your employee conveyances too
Travel Management Manages all your travel and travel records as well, and employee reimbursements
Visitor Management Manages visitors to your organisation
Internal communication tool inside the organisation
Internal Email
Help Desk The help desk of your Organisation to manage day to day issues
Bulletin News Board
Task Management Task Management inside the organisation
Document Management Digital filing System
Knowledge Management Managing the knowledge of the organisation
Work Flow Managing the workflow of the Organisation and aligning with the software
Settings Setting up the software to align for your organisation

4. Exenta comes in 3 versions: Exenta Lite, Gold and Pro.
Module Exenta Lite Exenta Gold Exenta Pro
Onboarding
Employee Self Service [ESS]
Staff Info System[ SIS]
Asset Management
Time and Attendance
Payroll Management
Transaction Management
Internal Messaging System
Workflow Management
Performance Management
Hiring Management
Conveyance Management
Document Management
Knowledgebase Management
Task Management
Helpdesk
Exit Management
Training Management
Travel Management
Visitor Management
Employee Benefits
Bulletin
Settings
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5. Onboarding
Employee Onboarding is linked directly with HPM and
assists reporting manager and Human Resource Person-
nel in completing the procedures with new employee
easily. It can be moulded as per the Organization’s need
such as employee documents upload, assign asset,
manage Employee ID/Access card, employee seating and
access control to Exenta etc. Most importantly it lets one
to conduct employee verification too if needed.
Payroll Management
Payroll in Exenta comes with easily manageable settings
for all branch offices. This includes pay grade, Bank
details, Salary / Payslip components, Provident fund (PF),
Employee State Insurance (ESI), Professional Tax, Loan,
Employee Self Service: Pay advance, Pay period etc. Exenta computes salary per
month and sends for approval prior to releasing the pay.
Employee Self Service (ESS) provides employees with It also has Income Tax computation process integrated
access to their personal records and their skill matrix, that can be customized based on the Income Tax Law of
service records, holiday list and organization policies. the country. Reports are auto generated and are made
The most important feature of ESS is that it allows available for all groups of users.
employees to make changes in their profile such as
Address, contact details, update health records, change
password etc. Often included with ESS is the ability for Transaction Management System
employees to update their own attendance and have that
directed to their manager to approval (Admin employee Transaction management is a unique module in Exenta.
can restrict if the company wants attendance approval or This module in Exenta serves as an incentive to the users
not). It also enables employees to report complaints, see of this system by letting them manage employee move-
birthdays, meeting schedules and income tax calculator ments between branch offices, departments, probation
etc. thus by recording changes in department and
updating employee record. Role changes in the organi-
Staff information System zation are also being managed here.
Staff information system as it’s referred as SIS in Exenta
would be extensively useful for all Managers and team
leads. SIS helps them in managing team reports and
activities efficiently such as leave management, produc-
tivity, attendance, skill matrix, health records etc.
Time & Attendance Management
system
Attendance tracking plays vital part in all organization’s
Management Information System. Exenta provides user
friendly interface to set rules for attendance and leave
tracking. It tracks employees productivity hours accu-
rately and efficiently from any location on web suited to Exenta facilitates information
meet today’s demand. Exenta has the flexibility of
managing shifts and assigning employees to various
for better decision making,
work schedules. Exenta also produces real time reports boosting your organization's
and import / export data. growth
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6. Hiring Process Management Employee Benefits
Exenta’s Hiring Process system is enormous and user friendly. Benefits module covers and can accommodate all aspects of
Creating job posts, posting jobs to career websites, scheduling employee benefits provided in an organisation. Some of the
interviews and evaluating candidates made easy. Exenta’s areas addressed include employee payables, LTA, Maternity
Hiring process system is been designed with real time leave, privilege leave, loans, insurance, bonus etc. Once can
scenarios. Job advertisements and resumes can be managed create any type of benefit and set the needed criteria thus by
well. Resume bank helps organization to search suitable candi- making it available for all or for a group as needed.
dates for job opening from the large pool of data. HPM not only
helps you with regular HR routine process but also lets you
accommodate and manage Campus Interviews, IJPs and Training Management System
recruitment agencies effectively. All templates are made
available to reduce the time of personnel. It produces high end Training in Exenta is built with real time scenarios. Organiza-
reports related to HR workforce. tion can pool in all training materials or eBooks under different
subjects for employees to have access to and take it as online
self-paced training. Exenta also lets one to create and manage
Performance Management System instructor led training in office or out-station with meeting
travel expenses of employee. It has readymade templates
Exenta enables the reporting manager to devise performance within to understand employees training needs and offer
goals and development plan for employees on a set time available training OR enables the personnel to create a form.
period and document results. Employees have access to their Reporting system from training assists supervisor assess an
own performance journal. Appraiser can create the forms in employee during his/her performance review as well the
easy steps by setting questions which can be saved temporar- expenses to the
ily and worked later. Exenta provides all supplements require- organisation.
ment for employee evaluation. Exenta’s appraisal
management system lets you create your own method of
appraisal, be it 360 degree to any other model you currently Exit Management
use, the system lets you build your own method.
Exit Management in Exenta has the flexibility of carrying out all
elements part of employee separation accurately. Main
features are initiating exit request, notification to all parties as
prescribed in workflow, exit interview, manage clearances,
conclusion, managing notice period and associated payroll
calculation, document management and all procedures
followed by the final decision.
Asset Management
Asset module in Exenta can be used to maintain and track all
assets in an organization as defined by their category. It consist
of asset register, asset request, issued asset, asset return and
assign asset.
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7. Employee Conveyance
This minimizes paper work by Admin staffs in maintaining
Document Management
vehicles and tasks associated with employee transport. Key
Serves It serves as a repository of digital files computer-based
aspects of this module are to manage vehicles, driver, docu-
system to track and store electronic documents and or images
ments, route, trip sheet, vehicle expense etc. This module
of paper documents. This system commonly provides storage,
comes with settings too to enable conveyance charges if appli-
versioning, metadata, security, as well as indexing and retrieval
cable simply by defining the rule.
capabilities. Exenta Document Management allows users who
work in multiple document formats to actively generate a basic
Travel Management document folder that can conveniently store, retrieve and
export documents. The ability to control the location of, and
references to documents throughout an organization
Travel management module in Exenta is linked with all relevant
minimizes the risk of damaged or lost documents.
modules. Travel desk can manage all types of travel requests,
reimbursement and vendor’s etc. well through this module.
Knowledgebase Management
Visitor Management Allows approved personnel to upload documents or articles
that can be accessed by others in the organization. Exenta
Knowledgebase saves a great deal of your useful time by antici-
Visitor management tracks the usage of the office premises by
pating and explaining interaction pattern of the organization
outsiders by gathering information about visitors, planning
with its environment. The idea of Exenta Knowledgebase
their schedules, appointments, etc and also maintains vital
management is to enable employees to have ready access to
information regarding visitor history to be referred in times of
the organization's documented base of facts, sources of infor-
need.
mation, and solutions. Sharing such information organization
wide ,can lead to more effective ideas for a new or improved
Task Management result. It may also reduce training time for new employees.
It acts as a simple reminder tool or guides concerned person-
nel that need to be carried out on regular basis and then
acknowledged. This Exenta module is fully automated and it
aids in administration, reporting and auditing of Transactions,
enabling management of all aspects of a task, including its
status, priority, time, human and financial resources assign-
ments, recurrency, notifications and so on.

8. Bulletin Board Exenta HCM provides you the benefits
Bulletin Board allows employees in an organization to post Consistently achieve corporate objectives by aligning your
public messages announce events or provide information on workforce with organizational objectives. Helps you find the
the board and others can participate in it by commenting. It best people and leverage their talent in the right job at the right
facilitates addition and removal of messages, or they can be time it also ensures that every employee understands and acts
placed on computer networks so people can leave and erase upon appropriate business objectives and can monitor their
messages for other people to read and see, for example to progress toward corporate goals.
convey new notifications, invitations, and also about upcoming
events, deadlines to ensure a better and assured communica- Retain your talent by providing your employees clearly defined
tion among the employees. career and development plans and personalized learning
opportunities, Link employee performance to compensation
Workflow Management System programs, such as variable pay plans and long-term incentives.
Proactively identify and fill talent gaps by Identifying, develop-
Workflow management in Exenta is a key module which is ing, and track high-potential employees. It also ensures that
interrelated with all others. Functional and process flow is future leaders can be effectively promoted from within – and
described for each module with appropriate pictures and excel- that successors are identified for key positions.
lent GUI. One should be able to decide and assign the approval
authorities on each area where needed, the system would Reduce the cost and effort of complying with local regulations
automatically skip the approval process and moves on if it’s not through unrivalled features and functions, support structures,
set in here. It’s very much flexible on this decision making and and expertise. It also reduces HR costs by automating opera-
also acts as a guidance to understand the system tional employee-related processes.
Exenta Improve decision making and manage human capital
Internal Messaging System more effectively by giving your executives, HR professionals,
and line managers reporting and analysis options that provide
This messaging system in Exenta lets employees exchange real-time insight into your workforce.
electronic messages amongst themselves or a group regardless
of the employee’s or branch location. New messages are being Exenta Metrics helps you Identify trends at an early stage and
notified with alerts for immediate attention. make well-informed decisions, so you can manage your
human capital more effectively, predict human-capital invest-
ment demands, and track workforce costs and the return on
Helpdesk investment for HR projects.
Helpdesk in Exenta helps employees create problem records Exenta HCM reduces risk by adapting your processes quickly to
related to I.T issues, and notify the concerned Department to changing business needs with a flexible, scalable solution. It
address the tickets in a timely manner. This not only helps to streamlines all HCM processes and free employees to concen-
resolve the issue quickly but also track the problem history trate on value-generating activities, rather than on routine
pertaining to an asset. tasks.
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9. Corporate Office
Extolution Software Private Limited,
C-23, Thejaswini, Technopark,
Trivandrum-81, Kerala, India.
Telephone: 00-91-4712700388
Email: contact@exentahrms.com
www.exentahrms.com
Hongkong Mumbai
Espl International Limited Exenta Mumbai
6/F ING Tower Motilal Mansion, 1st floor,
308 Des Voeux Road Central 45, M P Shetty Marg (Tamarind Lane),
Hong Kong Opp. Tamarind House,
Telephone +852 355 29189 Near Bombay Stock Exchange
Email: gemhq@gemini.com.hk Fort, Bombay - 400 023
Mobile:+91- 922 342 1932
Software Solutions