A presentation on choosing and using technology to deliver and share better presentations

1. Presentation Tools
Jen Riehle
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

2. Why do we need presentation
tools?
! Organize presentation content
! Use visual aids to convey key messages
! Keep participants engaged
! Share presentation content easily
! Manage participant expectations
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

3. Why does this slide work?
! You can read the text
! Size
! Color
! Shortened bullet points
! Relevant visuals
! Useful presentation information
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

4. Use the Tools!
! Charts and graphs
! Outline and Notes Views
! Handouts
! Presentation Interaction
! Sharing the presentation
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

5. Charts and Graphs
1.
2.
3.
EXPLAIN HIGHLIGHT DISCUSS
Explain Highlight the Discuss the
what’s being key relevance
displayed; concepts
make sure it’s
legible!
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

6. Outline
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

7. Notes
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

8. Handouts
! Slides per page
! 1, 2, 3, 4, 6, 9
! Outline view
! Notes view
! Exporting
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

9. Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

10. Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

11. Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

12. “Sharing” your presentation
! Think about intellectual property
! Include notes. Or don’t. Your call.
! Format of the presentation
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

13. ACTUALLY Sharing your Presentation
! Formats
! As a PDF
! As a native file (.PPT, .PPTX, .KEY)
! Emailing the presentation
! Putting it online
! Slideshare.net
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

14. Keeping their Attention
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

15. Use the Right Stuff
! What do you need to present?
! Lots of visuals?
! Lots of interaction?
! Formal? Casual?
! Easy access? Reusing the presentation?
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

16. Use the Right Stuff
! Choose the right presentation for your
audience, environment and availability
needs
! PowerPoint
! Keynote
! Google Docs
! PDF
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

17. Most Annoying Things About Presentations
2%
Speaker reads slides
4%
8% Poor font choices
Bullets too long
13% 41%
Too much flying
slides and text
Overly complex
diagram and charts
Annoying use of
sounds
32%
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

18. In Conclusion
! Use the right tool for your audience
! Know your presentation
! Keep their interest, but don’t make them hate you
! Back-up your presentation; make it available in
case of emergency
! Consider sharing your presentation
! Recap your important messages
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

19. Thanks for your time!
Questions?
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010