1. A Practical Guide for Navigating the Clouds
Mary Leigh Mackie
mlmackie@avepoint.com| @mlmackie

3. Services

4. 1 billion
smartphones,4 years ahead of predictions
50%
of enterprise customers are “on the road” to cloud
For the first time in modern history, workplace demographics now span
3generations

6. Microsoft’s productivity vision
Online
On Premises
Hybrid
Cloud on your terms
Messaging
Voice & Video
Content
Management
Enterprise
Social
Reporting
& Analytics
Best experience across devices
Integrated best-of-breed solutions

7. Microsoft enterprise-grade cloud
$3bn+ investment in cloud infrastructure
Dark Fiber between hubs with multiple international edge points
ISO27001, EU Model Clauses, HIPAA, FISMA
DC, physical, software
Benchmark setting Power Usage Effectiveness (PUE)

9. The Result: Data & People Motion
Access data any where, at any time, from any device.
For internal and external users.

11. Risk
Awareness
Risk
Ignorance
Never in all history have we harnessed such formidable technology. Every scientific advancement known to man has been incorporated into its design. The operational controls are sound and foolproof!”
E.J. Smith, Captain of the Titanic

12. And is not just the job of the CMO to manage…

14. Prolific global access and interaction
Securing sensitive information

15. “No raindrop believes it is responsible for the flood”
Internal
External
Partners
Platforms
Global
3rdParties

16. Deployment Opportunities: What are my options?

18. IaaS
PaaS
SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications

19. Windows Azure Overview
Virtual Machine IaaSoffering
Competitive offering to AWS
Hyper-V architecture allows VHDs to be interchanged between on-premand Azure
Synchronize images across regions

20. AWS overview
IaaS
Storage
Applications
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications

22. What is important to you?
Control & Management
Security & Reliability
Anywhere Access

23. Why choose Office 365?
Configuration
Work from anywhere
Worry free IT

24. Focus: Office 365

25. Pros
Cons
Single Management
Cost effective way to obtain SharePoint, Lyncand Exchange
Fastest way to deploy this technology
Storage Limitations
Features Missing
Online.Microsoft.com
Active Directory

26. Pros Cons
 Outsource Lync & Exchange
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual Management
 Multiple Authentication
Online.Microsoft.com
Active Directory
Microsoft
Office SharePoint
Server2007

27. Online.Microsoft.com
Active Directory
Collab
BI | Search | MySites Apps
Microsoft
Office SharePoint
Server2007 Apps
Pros Cons
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual SharePoint Management
 Multiple Authentication

28. Active Directory
Pros Cons
 Simple authentication
 Full SP feature set
 Ability to leave services on legacy SharePoint major
versions
 Dual SharePoint Management
Microsoft
Office SharePoint
Server2007

29. Online.Microsoft.com
Active Directory
Pros
Cons
Isolate external users from external content
Outsource authentication and firewall complexity issues
Complexity of Publication / Replication
Collab
Collab
Publication
Replication

30. Planning Information Architecture

31. Be in the Know
Of your business, AND your data.

32. Identify organizational data flows
Know and assess your trusted 3rd parties
Locate & identify ‘Dark Data’
Prioritize and Classify your data accurately

33. Think “Compliance for Dummies”

34. Policy enforcement…

35. Personal/My Sites
Governance
Visibility
Project/Team Sites
Community Sites
Portal

36. Information Architecture vs. Management
Information Architecture
Information Management
Organize and describe content
Metadata
Structure
Relationships
Inputs
Knowledge Management team
Librarians
Content owners
Subject matter experts (SMEs)
Outcomes
Site map (navigation)
Taxonomy
Search
Targeting (audiences)
Manage the content & service
Access levels (permissions)
Lifecycle
Storage
Inputs
Information management policies
IT usage policies
Regulatory environment
SLAs
Outcomes
Access levels
Records management
Compliance
Performance
@danholme

37. Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web Application
Zone
Service Application
Site collection
Sub site
Sub site

38. IaaS
PaaS
SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications

39. Addressing Compliance in O365
ISO27001
EU Model Clauses/ EU Safe Harbor
Data Processing Agreement
Microsoft is the first and only major cloud based productivity to offer…

40. Site
Collection
HR
Site
Collection
Marketing
Site Collection
Intranet Home
Finance
Marketing
HR
Farm
Content DB
Content DB
Content DB

41. Constantly
Onboarding Users

42. O365 cannot integrate with on-premisedata stores
O365 vs. On Premfeature sets
My Sites
No server-side code business solutions

43. Workloads are divided across separate SharePoint environments
Gradual transition to cloud
In most cases today, the integration is not quite seamless

44. On-Premises Farm
Content DB
Social
Extranet
Teams*
Teams
Intranet
Apps
<LOB>
Content DB
Content DB
Content DB
Site Collection
Intranet Home
HR
Finance
Marketing
Services Farm
Site Collection
HR
Site Collection
Marketing
Site Collection
Finance
Search
Metadata
Profile
BCS

45. Bill Baer –Sr. PMM MSFT –blogs.technet.com/b/wbaer
Ben Robb –Hybrid Challenges
Sam Hassani–Configuring SharePoint Hybrid End-to-End
Spencer Harbar–Identify Federation using Azure
Neil Hodgkinson & ManasBiswas –Hybrid Search
Fabian Williams –Hybrid BCS

46. Getting There: Migrating to the Cloud

47. Mixed Junk IN
Filter for Compliance
Prioritize for Business Need
Structure for Governance
Organized
Gold OUT

48. Migration: Choosing Your Approach
Manual
Automated

49. How much content?
How long? How much downtime can you tolerate?
How much customization?
“Big Bang” or scaled/phased approach?
Loss of metadata / security acceptable?
Who can help?
Minimum requirements?
Mappings available?
Can we restructure?
Maintain coexistence?

50. Assessment Migration Optimization
1 2 3

52. 2
3
Find your content and analyze the current environment
Find your content with pre-scan tool and provide tools for you to conduct an assessment on your existing environment.
Define the scope of migration
Identify scope, relevant content and stakeholders
Discover any problems before running actual migration
Figure out problematic content types or other potential issues before running your actual migration
1

53. Customize Entire Migration with Migration Profiles
Migration profiles allow you to customize your entire migration-from setting up user mappings to controlling the time for the migration to run
Ensure Smooth Migration
Perform test runs to ensure that your migration will sun smoothly
Job Monitor for Transparency into Migration Jobs
View and track migration project status through detailed job reports
Full Fidelity Migration
Granularly migrate content and preserve all metadata including security settings, attributes, and properties with full fidelity
1
2
3
4

54. Take Full Control over Destination
•Restructure the content within or across SharePoint environments of the same versions
•Manage end of life for content and optimize SQL Server storage
•Connect content from file shares
•Backup and restore to protect the SharePoint environment
•Report on how the SharePoint environment is being utilized
•Automate the business approval process to make SharePoint as a service
•Scan, report on, and remediate privacy, OPSEC/SSI, site quality, and accessibility errors and violations for SharePoint environments
Customize the If Necessary
Further tailor and customize destination environment as necessary to meet unique business requirements
1
2

55. Wrap Up: Q&A

56. Understand the business case
Understand your options
Plan for flexibility –capability sets are evolving RAPIDLY
Use migration as an opportunity

57. Have an entry AND exit strategy
Think about the entire lifecycle of cloud content