Content publishing and communication strategies for office 365
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Looking at the new SharePoint Communication Sites and the role of SharePoint and Microsoft Teams. Digging into what Office 365 tools you should to have information flow through an organisation.
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Content publishing and communication strategies for office 365
- 1. Content publishing and Communication strategies for Office 365 and SharePoint MAARTEN VISSER
- 4. Meetroo helps Office 365 Service Providers by providing Solutions and Knowledge for building Smart Digital Workpaces.
- 5. Agenda
- 6. Agenda
- 15. Also coming to Modern teamsites Section layouts
- 16. Comm. Sites are using current Yammer Webpart New Yammer webpart coming this summer. Will be faster and will have mobile support.
- 17. In page Comments and Conversations!
- 19. Inform and engage employees roadmap
- 20. Agenda
- 21. Business appsTeam sites Communication sites File sharing SharePoint | mobile, intelligent intranet
- 22. Team sites Communication sites SharePoint | mobile, intelligent intranet
- 23. The information flow Where does content gets created?
- 24. Yesterday
- 26. Today / Tomorrow OneDrive for Business
- 27. Yesterday
- 29. Today Yammer Group SharePoint Teamsite Microsoft Teams (Groups)
- 30. Microsoft Teams Microsoft Teams is the best solution for persistent chat among a group’s members. Microsoft Teams does not replace Office 365 Groups When a new Microsoft Teams team is created, a new Office 365 Group is also created, including the associated group SharePoint site, mailbox, and OneNote notebook
- 31. SharePoint Online Microsoft Teams Office 365 Group Exchange… Skype…
- 32. Later this year you will be able to access Groups/Teams resources from within the connected SharePoint site.
- 33. And the ability to show SharePoint Sites from within a Tab in Microsoft Teams.
- 35. Yesterday
- 37. Today SharePoint Publishing Sites SharePoint ‘Intranet in a Box’ Yammer All Company Feed Publishing Content from a Teamsite to all Employees: This is the weakest link! Teams don’t actively publish final documents to a central Intranet directory. Cross Site Publishing is too hard, this should be possible in a single click. In SharePoint 2003 we had the ability to publish a listing (document, link) from a Teamsite to a SharePoint ‘Portal Area’. Vote on UserVoice to get it back
- 38. Today SharePoint Publishing Sites SharePoint ‘Intranet in a Box’ Yammer All Company Feed The Intranet CMS is dead! Bad navigation (like websites) Too much data crammed in a CMS To few Process areas (departments) are publishing information
- 39. Tomorrow SharePoint Publishing Sites SharePoint Communication Sites Yammer All Company Feed …… * What we think an Employee Dashboard should look like can be found at the end of this presentation. Dashboards *
- 42. Tomorrow SharePoint Communications Sites Customer / Supplier Dashboards Chat Bots
- 47. Content Consumtion Employee Dashboard Yammer All Company Feed SharePoint Communication Sites
- 48. Content Consumtion Employee Dashboard Yammer All Company Feed SharePoint Communication Sites Microsoft Teams SharePoint Team Sites
- 49. Core Communcation Applications • The Core application for communication is the Internet Browser • Since the ’90 we started building ‘internal websites and wikis'’ which we named ‘Intranet’, ‘Corporate Portal’ and ‘Social Intranets’. • Any CMS could be used and since 2001 we can use SharePoint to create CMS pages. • The Core application for communication is Outlook • Email exists since 1971, in the ‘90 it became the standard for internal communication • Since 2007 companies started to limit the use of email and move to alternatives • It started with tools like BaseCamp, Asana and Slack. • The Core application for communication will be Microsoft Teams • Microsoft Teams brings the best alternative which integrates with Outlook & SharePoint • Microsoft Teams might also lower the usage of the Browser for internal communication, since it will allow users to quickly jump to information and documents from any device.
- 50. Microsoft Teams SharePoint Teamsite Mobile OneDrive Sync SharePoint App Teams App OneDrive App Office Client Document Library Teams Office Mobile Browser SharePoint Home Teams Webclient OneDrive For Business Office 365 App Launcher Outlook Desktop
- 52. Microsoft Teams SharePoint Teamsite Mobile OneDrive Sync SharePoint App Teams App OneDrive App Office Client Document Library Teams Office Mobile Browser SharePoint Home Teams Webclient OneDrive For Business Office 365 App Launcher Microsoft Graph Office 365 & SharePoint Search 3th Party Apps Outlook Desktop
- 53. Agenda
- 54. SharePoint… “the place where people and (formal) information meet” Discovery of content Records Management Formal communication (corporate communication)
- 55. Microsoft Teams… “collaboration within context” Sync and async collaboration Keep Teams synchronized (without email) App integration thru Tabs, Connectors and Bots
- 56. SharePoint Communications Site Focussed aroung Business Unit Dashboard Open for all Employees SharePoint App SharePoint Home SharePoint Communications Site Focussed aroung a Process Area SharePoint Communications Site Focussed aroung Knowledge Area SharePoint Communications Site Focussed aroung Project (portfolio) SharePoint Communications Site Focussed aroung a Campaign
- 57. Microsoft Team Collaboration around a Business Unit Dashboard Open for all Employees SharePoint App SharePoint Home Microsoft Team Collaboration around a Process Area Microsoft Team Collaboration around a Knowledge Area Microsoft Team Collaboration around a Project (portfolio) Microsoft Team Collaboration around a Campaign SharePoint Communications Site Focussed aroung Business Unit SharePoint Communications Site Focussed aroung a Process Area SharePoint Communications Site Focussed aroung Knowledge Area SharePoint Communications Site Focussed aroung Project (portfolio) SharePoint Communications Site Focussed aroung a Campaign
- 58. Dashboards Open for all Employees SharePoint App SharePoint Home SharePoint Team Site SharePoint Team Site SharePoint Team Site SharePoint Team Site SharePoint Team Site SharePoint Communications Site Focussed aroung Business Unit SharePoint Communications Site Focussed aroung a Process Area SharePoint Communications Site Focussed aroung Knowledge Area SharePoint Communications Site Focussed aroung Project (portfolio) SharePoint Communications Site Focussed aroung a Campaign Microsoft Team Collaboration around a Business Unit Microsoft Team Collaboration around a Process Area Microsoft Team Collaboration around a Knowledge Area Microsoft Team Collaboration around a Project (portfolio) Microsoft Team Collaboration around a Campaign
- 61. Summary
- 62. SharePoint Communication Sites are beautiful!
- 63. The Intranet CMS is dead! SharePoint Publishing Sites SharePoint Communication Sites Yammer All Company Feed ……Dashboards…
- 64. When to use Microsoft Teams? • Collaboration in Context • Departements (Purchasing, IT, Facilities ) • Process Areas (HR Global, Sales, Finance) • Knowledge Areas (Special Interest Groups) • Projects (Large and small projects) • Ad-Hoc Campagnes (Communication, Marketing)
- 65. When to use SharePoint? • Content Management (Publishing) • Business Unit, Department, Project, Team Communication • Customer/Partner Extranet • Document & Record Management • Contract management • Quality management • Budget & Control • Employee Files • Financial administration
- 66. Agenda
- 68. Thank you for your attention mvisser@meetroo.com
- 78. End Users We establish communication between end-users and app / data / service providers Service Company Service & Data Owners ev Internal Service & Data Owners 3rd Party Service & Data Owners v ev Direct Contact Direct Contact Direct Contact Direct Contact Direct Contact Direct Contact
- 79. low cost provisioning of apps and data integrated support features publish manuals and videos service and app store access to IT support knowledge send feedback to app or data owners quick access to apps and data easy dashboard (usable without training)low cost portal for customers find new apps & services
Notas do Editor
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because its built in the cloud IT Pros can manage cost, and meet the demands of compliance to manage risk.
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because its built in the cloud IT Pros can manage cost, and meet the demands of compliance to manage risk.
- Theming | Preview and apply custom styling and colors to your sites. IT administrators can manage the custom themes that are available to the organization. Top navigation | Make it easy for visitors to get to important pages with the top navigation. Click Edit to add, arrange, and modify menus and submenus. Site usage | How is your site doing? Review charts and reports that show daily unique user trends, most active readers, and page views. These insights are right at your fingertips. Click the upper-right gear and select Site usage.
- Web Parts | You can use web parts to bring content and information from across Office 365 into your pages. Five new web parts will let you better inform and engage the audience of your communication site: The Hero web part highlights important content The People web part showcases notable members of the team The Events web part calls out important upcoming events and lets you easily them to your calendar The Microsoft Stream web part presents a gallery of videos from a Stream channel.
- Reach a broader audience with your message and tell your team's story to the organization with a beautiful and mobile SharePoint communication site. Build communities of interest and engage across the workplace with communications sites integrated with Yammer. Last year, we modernized SharePoint team sites, connected to Office 365 groups, and released the SharePoint mobile app. While team sites are a dashboard or portal for your team, connecting you to files, data, news, and all the resources your team needs to collaborate, a communications site lets you and your team reach a broader audience across the organization.
- With Office 365 and SharePoint, Shire has been able to build their digital workplace from the ground up with a strong rigor on content governance. Not to just limit and secure the content being produced but to ensure it’s curated in a consistent, compelling way, that’s also easy to find. With our upcoming innovations including communication sites, multi-column page support, new web parts and page capabilities you’ll be able to easily create rich and compelling sites to better inform and engage employees. SharePoint home which was recently updated to show personalized news across your SharePoint sites will soon also show people cards so you can learn more about your colleagues in context of their activity on SharePoint. And viewing and authoring news will make it’s way to Windows 10 mobile and Android, respectively. Lastly, we’ll have a new site usage page so you can better understand your site audience and the impact your content is having.
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because its built in the cloud IT Pros can manage cost, and meet the demands of compliance to manage risk.
- [Bridge from video] SharePoint has always been at the center of collab: Files, team sites, comm sites, business apps. Last year = modernize collab, and two new key entry points: SP home and SP apps. …
- Value of collab as it moves people to broadcast their message effectively throughout the company. From working with a few people, up to broad internal communications to many. Concepts Final content.
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because its built in the cloud IT Pros can manage cost, and meet the demands of compliance to manage risk.
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because its built in the cloud IT Pros can manage cost, and meet the demands of compliance to manage risk.