The students at a school are organizing a Relay for Life event for the Canadian Cancer Society. In the letter, they request a donation from a company to help make the event a success. They provide details about the event and what they are requesting. They will follow up next week and provide a Fair Market Value Letter for tax purposes in exchange for the donation.

1. Sample Donation Request Letter
(Print on school letterhead)
Date
Contact Name
Contact Position
Company Name
Address
City, Province
Postal Code
Dear Contact Name,
The students at <insert school name> are organizing a Canadian Cancer
Society Relay for Life event. This will be our <insert # of events> event and
we are really excited about the event and are expecting to have < insert# of
expected participants> students, staff, family and friends participate in our
Relay. Our event will be held on <insert event date>.
The Canadian Cancer Society Relay For Life is a celebration of survival, a
tribute to the lives of loved ones and a night of fun, friendship and fundraising
to beat cancer. It is a 12-hour non-competitive relay that involves teams of
approximately 10 people who talk turns walking, running or strolling around a
track.
In order to make the event a success we are requesting your support. We are
asking<insert Company Name> to donate <insert quantity> of <insert item>.
In exchange for your donation you will be provided with a Fair Market Value
Letter.
We would like to thank you in advance for your support. A committee
representative will contact you next week to confirm your support. Please feel
free to contact me at <insert School phone number> if you have any
questions.
I look forward to speaking to you soon.
Sincerely,
Your Signature
Your Name and Committee position
C.c. Staff Advisor’s name and position