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What is a Work Breakdown Structure?

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A presentation that defines a Work Breakdown Structure and how to create one. It is focused on the eLearning industry.

Publicada em: Tecnologia, Negócios
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What is a Work Breakdown Structure?

  1. 1. Managing a project can be daunting.
  2. 2. With so many variables,its easy to getoverwhelmed.
  3. 3. Where do I begin?
  4. 4. When building a hou seyou start with the foundation.
  5. 5. A Work Breakdown Structure (WBS)is the foundationof a project plan.  1 1.1 1.2 1.3 1.1.1 1.2.1 1.3.1 1.2.1.1 1.1.2 1.3.2 1.2.2
  6. 6. Work Breakdown Structure (WBS)As defined by the Guide to the Project Management Body of Knowledge
  7. 7. What benefits does it provide?
  8. 8. 2. Facilitates delegation by creating… …small chunks of work.  
  9. 9. 3. Simplifies cost estimation, scheduling and risk analysis.
  10. 10. How do I get started?
  11. 11. you need to gather all relevant information.  First   This includes a statement of work, task analysis, schedule of deliverables,milestones, project scope statement, problem analysis,design documentation or other relevantdocumentation.
  12. 12. Welcome to Practicum UniversityWe will take you through the process ofdeveloping a Work Breakdown Structure for anew program in Dog Whispering that we arecreating this year.
  13. 13.  The team at PU has gathered all of theirdocumentation and the leadership team isnow ready to start working on a plan todevelop the program.
  14. 14. There are many tools you can use to create the WBS likemind-mapping tools, Powerpoint or Word. We will use theindustry standard diagramming software, Microsoft Visiowith the WBS Modeler Add-in.
  15. 15. Start with the first level that represents the whole project.  This should be numbered 1.0.
  16. 16. The second level will vary depending on whether the WBS isProduct-based or  Process-based.
  17. 17. A Product-based WBS is broken down into a series of deliverablesin the second level.  These deliverables should capture 100% ofthe project scope.
  18. 18. A Process-based WBS is broken down into a series of phases inthe second level.  Each phase may or may not have a deliverable,but all major project phases should be included.
  19. 19. An example of a process-based WBS might be to use the stagesof ADDIE as the 5 major phases of the second level.
  20. 20. For the purposes of our example we will use a product-basedWBS.  Development of the new program can be broken down intothese stages: Needs Analysis, Curriculum Proposal, CourseDevelopment Plan, Accreditation Package, Implementation, andEvaluation Plan.
  21. 21. At this point we enter a stage of the processcalled decomposition to further break the workdown in to smaller and more manageablechunks of work, called Work Packages.
  22. 22. A general rule that you might want to use iscalled the 8/80 rule.  No work package shouldbe less than 8 hours of work, or more than 80hours of work.
  23. 23. The process of decomposition can be done by an individual, or bythe whole team.  It all depends on what makes sense for yourproject. Still, two minds are usually better than one!
  24. 24. But you dont necessarily need to reinvent the wheel!
  25. 25. If youve already completed a similar project, you may alreadyhave a template you can follow for decomposition.  Perhaps PUhas already followed this process for other programs.
  26. 26. It is critical that you and your team try to account for every taskthat is necessary to complete the project.  Mistakes here will onlycost the project more time and perhaps more money later.
  27. 27. Once  the  WBS  has  been  completed  it  might  be  necessary  to  build  a  WBS  Dic:onary.    The  WBS  Dic:onary  is  a  document  that  describes  each  work  package  in  detail.
  28. 28. Here is the completed WBS for PUs Dog Whispering program.
  29. 29. Now that youve broken the project down into manageablechunks of work, you can more easily estimate time, cost andstaffing for the project. By estimating the amount of time eachwork package "should" take, as well as the role assigned to thattask, you can estimate the cost of that task.
  30. 30. You can develop a table that shows each of these fields insequence, but theres another way to visualize this information.The Gantt Chart.
  31. 31. The power of the Gantt Chart is that it is a simple and clear wayto not only show the length of time of each task, but alsovisualize task dependencies.
  32. 32. A  Task  Dependency  is  the  rela:onship  in  which  a  task  relies  on   Task  #1  the  comple:on  (or  par:al  comple:on)  of  another  task  or  tasks  before  it  can  begin. Task  #2   Task  #3  
  33. 33. Task dependenciesdetermine the totallength of time for eachstage in the project, Task  #1  and thus the overalltimeline of the project.  Therefore, the GanttChart is a tool thatcan help us determine Task  #2  the overall timeline fora project. Task  #3  
  34. 34. There are manydifferent programs thatcan help you create aGantt Chart includingone of the most widelyused tools for projectplanning andmanagement,Microsoft Project.
  35. 35. Here is a Gantt Chart produced in Microsoft Project for the DogWhisperer program at PU.
  36. 36. To  build  a  project  you  must  start  with  the  founda:on.
  37. 37. 1 1.1 1.2 1.3 1.1.1 1.2.1 1.3.1 1.2.1.1 1.1.2 1.3.2 1.2.2The foundation of a project is the Work Breakdown Structure.
  38. 38. The Work Breakdown Structure will help you to define theprojects scope, estimate time, cost and staffing, makedelegation of tasks simpler and identify risks.
  39. 39. The  process  starts  by  gathering  all  the  necessary  informa:on  and  your  key  team  members.    The  more  heads,  the  beHer!
  40. 40. The first two levels of a WBS must encompass 100% of theproject process.
  41. 41. Use the process of decomposition to break the project down tomanageable chunks using the 8/80 rule.
  42. 42. Clarify each work package by creating a WBS Dictionary.
  43. 43. Organize  the  tasks  into  a  GanH  Chart  to  highlight  dependencies  and  determine  the  overall  :meline.
  44. 44. Slide  2  -­‐  Scream  by  Edvard  Munch.    Retrieved  from:  hHp://1.bp.blog  spot.com/-­‐JFyqLFg67hU/TaxbHC02ngI/AAAAAAAAADs/  0mIK8c8NJm0/s1600/thescream.jpg  Slide  4  -­‐  Retrieved  from:  hHp://www.flickr.com/photos  /pgoyeHe/2280685630/  Slide  12  -­‐  Retrieved  from:  hHp://office.microsof.com/en-­‐us/images/  results.aspx?ex=2&qu=start#ai:MP900422560%7Cmt:0%7C  Slide  27  -­‐  Retrieved  from:  hHp://i.images.cdn.fotopedia.com/  flickr-­‐3784879602-­‐hd/Tokyo_and_Vicinity/Further_Afield/Edogawa-­‐ku/  Kasai_Rinkai_Park/Diamond_and_Flower_Ferris_Wheel/Ferris_wheel_  and_sunset_croulds_at_Kasai_Rinkai_Park.jpg  Slide  32  –  Hourglass  Retrieved  from:  hHp://images.wikia.com/witcher/  images/3/3a/Hourglass_2.png  Dollar  -­‐  hHp://www.sparkthemagazine.com/wp-­‐content/uploads/2011/  09/dollar-­‐sign.png  

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