Becoming more productive and efficient in your work or life requires the development of your time management skills. This presentation provides tools, strategies and tactics you can use to manage your time and become a star performer.

1. Time Management:
Get Organized for
Peak Performance
Mariano M. Jauco

2. Agenda
1. Introduction and Course Overview
2. Pre-Assignment Review
3. The Seven Habits of Highly Effective People
4. Personal Mission Statement
5. Setting Goals
6. Quadrant II Time Management
7. Planning Tools
8. The Four D’s Organizing
9. Organizing Your Workspace
10. Organizing Files for Retrieval

3. Session One: Course Overview
• Understand the “Seven Habits of Highly Effective
People
• Develop a personal mission statement
• Understand the importance of and the most useful
techniques for setting and achieving goals.
• Understand Quadrant II Time Management.
• Better organize yourself and your workspace for peak
efficiency.
• Take control of those things that would derail workplace
productivity.

4. Session Two:
Pre-Assignment Review
• What do you believe are your top three
priorities/objectives in your position?
• What do you believe are the top three obstacles to
working on your priorities or meeting your objectives at
the moment?
• On a scale of 1-10, how organized would you rate
yourself?
• What are the top three things you think you must do in
order to be more organized?
• What would you do with any additional time if you
found a way to give it to yourself?

5. Session Three: Seven Habits of
Highly Effective People
1. Be Proactive
2. Begin with the End in Mind
3. Put First Things First
4. Think Win/Win
5. Seek First to Understand, Then to Be Understood
6. Synergize
7. Sharpen the Saw

6. Session Four:
Personal Mission Statement
Definition:
a statement based on correct principles that are
like a personal constitution, the basis for making
major, life-directing decisions, the basis for
making daily decisions in the midst of the
circumstances and emotions that affect our lives.
The solid expression of your vision and values.
It becomes the criterion by which you measure
everything else in your life.

7. Session Four:
Mission Statement Examples
Example 1:
• I want to use my healing talents to keep hope alive and
express my vision courageously in word and action.
• In my family, I want to build healthy, loving relationships
in which we let each other become his/her best self.
• At work, I want to establish a fault-free, self-perpetuating
learning environment.
• In the world, I want to nurture the development of all life
forms, in harmony with the laws of nature.
Example 2:
• To act in a manner that brings out the best in me and
those important to me—especially when it might be most
justifiable to act otherwise.

8. Session Four:
Mission Statement Examples
Example 3:
• I will live each day with courage and a belief in myself and others.
• I will live by the values of integrity, freedom of choice, and a love for all
people.
• I will strive to keep commitments not only to others but to myself as well.
• I will remember that to truly live. I must climb the mountain today, for
tomorrow may be too late. I know that my mountain may seem no more than
a hill to others and I will accept that.
• I will be renewed by my own personal victories and triumphs.
• I will continue to make my own choices and to live with them.
• I will not make excuses or blame others.
• I will, for as long as possible, keep my mind and body healthy and strong.
• I will help others the best I can and I will thank those who help me along the
way.
Example 4:
• To live, to love, to learn, to be, today.

9. Session Four:
Mission Statement Development
Activity 1: Starting Point Questions
The following questions will help you think about your
life’s mission. As you answer these questions you will
begin to uncover ideas you can use when you write your
mission statement.
• If you were to do one thing in your professional life that
would have the most positive impact, what would that
be?
• If you were to do one thing in your personal life that
would have the most positive impact, what would that
one thing be?

10. Session Four:
Mission Statement Development
Activity 2: The Kind of Person I Want to Be
• List all the characteristics of the kind of person you would like to be
(e.g., compassionate, hard-working, humorous, responsible, etc…).
Activity 3: Tribute Statement
• Complete this activity to help you think about the kind of person you
would like to be. You’ve lived a fulfilling, rewarding life and it is now
your eightieth birthday. Many of the people you love are there to
celebrate with you and pay tribute. There are people from your
personal and professional life, and friends and neighbors from the
community. What would you like them to say? In other words, what
do you want to be remembered for? Write the tribute you would like
to receive.

11. Session Four:
Mission Statement Development
Activity 4: Evaluation Questions
Your answers to these questions should provide
excellent input for your mission statement.
• What have been some of your greatest moments of
happiness and fulfillment?
• What activities do I most enjoy and find most fulfilling in
my professional life?
• What are the activities of most worth and fulfilling in my
personal life?
• What talents and/or capacities do I have or want to
have?
• How can I best contribute to the world?

12. Session Four:
Mission Statement Development
Activity 5: Develop Your Personal
Mission Statement
• Using the information you have developed
from the activities and questions listed
above, begin to develop your own
personal mission statement.

13. Session Five: Setting Goals
S
M
A
R
T
P
P
P

14. Session Six: Quadrant II Time
Management
Urgent Not Urgent
I
M
P
O
R
T
A
N
T
I
• Crises
• Pressing problems
• Deadline-driven projects,
meetings, preparations
II
• Preparation
• Prevention,
• Values clarification
• Planning
• Capability improvement
• Relationship building
• True-recreation
N
O
T
I
M
P
O
R
T
A
N
T
III
• Interruptions, some callers
• Some mail, some reports
• Some meetings
• Many proximate, pressing
matters
• Many popular activities
IV
• Trivia, busy work
• Irrelevant mail/email
• Some phone calls
• Escape activities
• Time wasters
• Excessive TV
Based on the 7 Habits of Highly Effective People, Stephen Covey

15. Session Seven: Planning Tools
• Plan for both near and long term.
• An up-to-date master calendar can be your most
helpful planning tool.
• A "Things to do Today" list helps focus attention on the
highest priority items.
• Action Planning Worksheets, Milestone Charts, and
PERT Diagrams are excellent planning aids when
properly used.
• Planning contact with colleagues and staff will help
minimize the disruption of their schedules.
• Remember Murphy’s Law!

16. Session Seven: Planning Tools
Using a Planner
• What are your options?
• How many people brought planners?
• What are the essential things to look for when you go
to purchase a planner?
• What are the key strategies for using a planner
successfully?

17. Session Eight: The Four D’s
•Do it now
•Dump
•Delay
•Delegate

18. Session Eight: The Four D’s
Here are five steps to take the STING out of feeling
overwhelmed.
• S: Select one thing to do.
• T: Time yourself. Check the clock, give yourself an
hour, and go for it.
• I: Ignore everything else while the clock is ticking.
• N: No breaks until your hour is up.
• G: Give yourself a reward when the hour is up.

19. Session Nine:
Organizing your Workspace
• Your first step should be to get rid of things that should
NOT be on the desk.
• Then move to the contents of the desk. Focus first on
the tools you use.
• Make four piles of all the papers you have strewn
around and deal with them appropriately.
• Set up a system whereby vital information is saved
where it can be readily found, and then bits of paper
can be discarded.

20. Session Ten:
Organizing Files for Retrieval
•Working Files
•Reference Files
•Archive Files
•Electronic Files
•Disaster Files

21. Session Ten:
Organizing Files for Retrieval
Five Easy Ways to Manage E-Mail
• Check your email twice a day.
• Filter the spam.
• Organize your addresses.
• File your messages.
• Keep it simple.