VCE Accounting Unit 3. Video of this presentation can be found on my YouTube channel here https://www.youtube.com/channel/UCf5jyuJoYwie8tWfvjEc0zg.

1. 5.3
THE CASH RECEIPTS
JOURNAL

2. Video of this presentation at…
YouTube Channel for VCE Accounting

3. © Michael Allison. Author’s permission required for external use.
5.3 THE CASH RECEIPTS JOURNAL
Business
Cash Receipts Journal
Records all cash inflows of the business:
 Cash sales
 Collections from debtors
 Capital contributions
 Loans
 GST received

4. © Michael Allison. Author’s permission required for external use.
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
 Format of the Cash Receipts Journal…
Date – the date of each
individual cash receipt
Details – the name of the
ledger account effected
(for debtors write the
debtor’s name)
Receipt Number – issued
by the business (run in
sequential order)
Bank – the total amount of
cash received
5.3 THE CASH RECEIPTS JOURNAL

5. © Michael Allison. Author’s permission required for external use.
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
 Format of the Cash Receipts Journal…
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
Debtors Control– the total
deducted from the debtor’s
account
5.3 THE CASH RECEIPTS JOURNAL

6. © Michael Allison. Author’s permission required for external use.
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
 Format of the Cash Receipts Journal…
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash sales – the amount of each
sale, the GST collected and the
cost of the sale
5.3 THE CASH RECEIPTS JOURNAL

7. © Michael Allison. Author’s permission required for external use.
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
 Format of the Cash Receipts Journal…
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
Sundries – all “irregular”
transactions
5.3 THE CASH RECEIPTS JOURNAL

8. © Michael Allison. Author’s permission required for external use.
 Which items are recorded in the Sundries column?
 All “irregular” transactions – occur once or less per period
 These transactions don’t need their own column
 “Regular” transactions have their own column – called a “Special Column”
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 31 Total receipts 6260 380 370 670 5143 67
Special Columns – record all
“regular” transactions
Sundries Column – record all
“irregular” transactions
5.3 THE CASH RECEIPTS JOURNAL

9. © Michael Allison. Author’s permission required for external use.
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 10 Cash sales 654 110 60 100 10
Jan 12 Cash sales 655 66 30 60 6
Jan 14 Cash sales 656 132 70 120 12
Jan 14 Cash sales 657 110 60 100 10
Jan 17 Debtor - P. Ashworth 658 200 200
Jan 20 Cash sales 659 154 70 140 14
Jan 21 Interest on investments --- 143 143
Jan 24 Cash sales 660 99 50 90 9
Jan 28 Debtor - D. Barr 661 100 100
Jan 31 Total receipts 6260 380 370 670 5143 67
 Format of the Cash Receipts Journal…
Totals – the total of each column
5.3 THE CASH RECEIPTS JOURNAL

10. © Michael Allison. Author’s permission required for external use.
 The Bank column must equal the total of all other columns (except
Cost of Sales)
Bank = Debtors
Control
Sales Sundries GST
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
+ + +
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
6260 = 380 670 5143 67+ + +
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
Cash Receipts Journal
Date Details Receipt
Number
Bank Debtors
Control
Cost of
Sales
Sales Sundries GST
Jan 2 Cash sales 651 66 30 60 6
Jan 5 Debtor - D. Barr 652 80 80
Jan 6 Capital 653 5000 5000
Jan 31 Total receipts 6260 380 370 670 5143 67
5.3 THE CASH RECEIPTS JOURNAL

11. © Michael Allison. Author’s permission required for external use.
TASK
In-class Homework
SQ5 X
SQ6 X
SQ7 X