CMICE

1. BUDGET
CMICE
FROM EVENT MANAGEMENT FOR TOURISM, SPORTS, BUSINESS AND MICE
BY M. TUAZON-DISIMULACION
PRESENTED BY MERVYN MAICO D. ALDANA, FACULTY CHTM

2. REVENUES
• These represent the money you
receive in exchange for products
and/or services.
• The formula for computing
revenues is:
• Revenues = Unit Price X Number of
Units

3. POSSIBLE SOURCES OF REVENUE
• Sponsorships
• Donations
• Barters
• As placements in your event collaterals
• Ticket sales
• Exhibit booth rentals
• Registration fees
• Entrance fees
• Membership fees
• Sales of merchandising items
• Exhibit booth space rentals
• Concessionaire rentals

4. EXPENSES
• Expenses refer to fees you need to pay
and the costs of running the event.
• There are two main types of expenses:
fixed and variable.

5. FIXED EXPENSES
• Expenses that remain constant irrespective of changes in quantity.
• Quantity can refer to number of delegates, booths, function rooms and meals.

6. FIXED EXPENSES
• Audio-visual equipment
• Speakers
• Insurance
• Personnel salaries
• Transportation
• entertainment

7. VARIABLE EXPENSES
• These are expenses that vary
with changes in quantity.

8. VARIABLE EXPENSES
• Additional site rental fees
• Communications costs
• Room rates
• Décor
• Food and beverage
• Gifts and tokens
• Printing of invites and collaterals
• Advertisements
• Electrical, gas and water charges
• Rehearsal costs
• Shipping, handling, and drayage
• Gasoline
• Office supplies

9. OTHER EXPENSES
• Taxes
• Services Charges and Surcharges
• SC – billed by facilities to offset labor costs and/or equipment maintenance
• Surcharges –imposed to cover extra-ordinary incidents such as rising fuel prices
• Gratuities
• Favors or gifts, given in return for good service
• Attrition Contingency Fund
• Clause in the contract “minimum guaranteed number” to ensure that the company earns
the expected revenue in case the event falls below expected numbers

10. INCOME AND EXPENSE REPORT
• This is the summary of the amount of money received and
amount of money used during a specific point in time.

11. FINANCIAL STATEMENTS
• Financial statements give you the status of your financial
activities at a certain point in time.

12. BALANCE SHEETS
• The Balance Sheet shows assets,
liabilities, and capital of a
business or an event at a specific
date. The assets of a company
must equal the sum of its
liabilities and equity.
• Formula is:
• Assets = Liabilities + Stockholder’s
(Owner’s) Equity

13. INCOME STATEMENT
• An Income Statement show the profitability
of an organization at a specific time.
• It reports the revenues and expenses as well
as the net income (or net loss) on the period
stated.
• A company reports NET INCOME if the
revenues are higher than its expenses.
• NET LOSS means that its expenses exceeded
the revenues.

14. STATEMENT OF CASH FLOW
• The statement of cash flow reports
the changes in cash and cash position
due to operating, investing and
financing activities.