1. What to Expect
What to bring

2. Timeline
 3:00pm Set up/Registration begins
 5:00pm Opening Ceremonies
 5:30 Survivor Lap
 5:40 Caregiver Lap
 7:00 Luminaria deadline, campsite judging
 9:00 Luminaria Ceremony
 11:00 Gates Close to Public
 12:00 Fighting Back Ceremony
 6:00 Gates Open to Public
 7:00 Closing Ceremony

3. Layout
 Each team will have a 10x30 foot site along the
straightaways on both home and visiting sides of the
track
 Each site will be marked and strictly adhered to
 Sites will be determined at the last captain’s meeting
 You must attend to have a choice
 There will be a registration/luminaria tent
 Survivor/hospitality tent
 First aid tent
 Activities are center field

4. What Is Provided
 Concessions for cash (at various times through out the
event)
 First Aid
 Mission and Event Information
 Activities
 Team banner

5. Activities
 DJ and Emcees
 Theme laps
 Campsite decoration competitions
 Bone marrow drive
 Moon bounce
 Face painting
 Lap beads
 Jail and Bail
 Mr. Relay Competition

6. Theme Laps
 Earn “Relay Bucks” for being the best themed walkers during theme
laps. Redeem for prizes at the end of relay.
 6pm- Paint yourself purple lap 1am- Pancake Lap- $1
 7pm- Three-legged Lap 2am- Neon Lap
 8pm- Country Theme Lap 3am- Crazy Hat Lap
 9pm- Luminaria Silent Lap 4am- Footie PJ Lap
 10pm- Sweetheart Lap 5am- Conga Lap
 11pm- Wacky Tacky Lap 6am- Stuffed Animal Lap
 12am- Fight Back Lap 7am- Cheering Lap

7. Luminaria and Torches
 Turn in Luminaria/Torch forms ASAP, so they can be
printed PRETTY on the printer.
 For all donations, offer to write a luminaria for each $10
increment donated
 They can be purchased on site but will be hand
written.
 Luminarias are $10; Torches are $50

8. On Site-Fundraisers
 Silent Auction
 Each team should plan to donate a basket of goods to the
silent auction (include a list of what’s included and the value)
 Cake Walk
 Each team should plan to donate a cake
 Activities for a fee (face painting, moon bounce, etc.)
 Team Fundraisers
 Lap beads- taken 
 Relay Bucks
 Earned for theme lap participation and quality, redeem for a
prize!

9. Fundraising Rules
 ALL EVENT FUNDRAISER MUST BE PRE-
APPROVED BY THE EVENT CHAIR!
 We will not allow duplicate fundraisers and the list is
first come first serve
 Fundraisers should be focused toward the public, not
other participants
 No electricity, No generators, No open flame, No
alcohol
 Pre-fundraising is STRONGLY encouraged

10. What to Wear
 Comfy Shoes
 Great Socks!
 Layers, layers, layers
 A hat

11. What to Bring
 Food and drinks in a cooler
 Trash bags for team trash
 Extra set of clothes
 Chairs, tables, tents, canopies, non-stake anchors
 Blankets
 Fundraising supplies, tape, paper
 Campsite décor
 Medications
 All necessary forms

12. Event Rules and Expectations
 No open flames and gasoline
 No one on/under/behind the bleachers (either side)
 Nothing can pierce the ground (stakes and pin)
 Save gallon milk jugs and lids and fill with water/sand to
anchor tents and canopies
 RESPECT, no cussing, screaming or disrupting the
community throughout the night, inappropriate
behavior.
 Adhere to all crew instructions

13. Volunteers
 Volunteers needed to drive and collect food, for
concessions, night before/day of relay
 Any one participating or volunteering at relay must
come with SSL forms filled out ready to sign.
 Can only get 8 hours for Sat and 8 Hours for Sunday.

14. Chaperone Information
 A chaperone is REQUIRED for each group of 10
minors.
 1 chaperone/10 minors.
 It is YOUR responsibility to secure a chaperone
 A chaperone MUST be present at all times and actively
supervising your group
 Youth forms and Chaperone forms are in the captains
packet and are due at the LAST CAPTAIN MEETING

15. Money Deposit at the Event
 All money should be deposited in envelops with
accounting sheets at any team meeting, on bank
night and at registration the day of.
 During relay, hand in money at registration then
periodically throughout the night.
 Accounting forms will be available at the registration
desk. All deposits MUST include an accounting form.
 Coins can not be brought at registration. All amounts
should be in bill or check form.
 Coins throughout the event are okay.

16. Dates to Come
 Online Challenge April 1st-7th
 Person with the most money raised receives a prize
worth $200!
 Team Captain Meeting- April 24th
 Track Sign Forms Due!- May 1st
 Team Captain Meeting- May 8th
 Money Deposit
 Team Banner
 Camp Site Assignment
 Tee-Shirt Distribution